ACCOUNTING SOLUTION FOR MoHFW

1. ACCOUNTING SOLUTION FOR MoHFW Presented by: iWeb Technology Solutions Pvt. Ltd.

2. VISION • To Provide A Secure, Access Controlled, Multi-Locational Accounting System that is linked with the Banking Transfer Solution for seamless, trouble-free and accurate data dissemination enabling aggregation for effective control and monitoring of various social health schemes initiated by MoHFW

3. EXISTING SCENARIO MoHFW

4. Central Authority State A District A District B Tehsil A Beneficiary A1 Beneficiary B1 Beneficiary A2 Beneficiary B2 Structure for Flow of Funds Under Various Authorities State B Tehsil B

5. MoHFW Scheme1 RCH(Technical & Strategies Scheme 2 Immunization MATERNAL HEALTH RI Strengthening ANM’S Doctors Cold Chain Maintenance CHILD HEALTH Pulse Polio Operating Costs Essential NBC IMNCI Others FAMILY PLANNING Sterlisations Cu T’s TYPICAL SCHEME LEVELS (Representative)‏

6. FUNDS TRANSFERS AND ACCOUNTING SCENARIOS Receipts / Advances Against Schemes at all levels MoHFW Bank Branch at Centre Payments / Advances Against Schemes at all levels Bank Branch at State Bank Branch at District Utilisations Against Schemes at all levels Bank Branch at Tehsil Bank Branch at Village Departmental Expenses/ Overheads at all levels Beneficiary Beneficiary

7. CURRENT PROBLEMS • Absence of a Centralized Accounting System • No Co-ordination between Accounting Ledgers and Schemes Allocations • Monitoring at higher level is hampered due to lack of actionable data • Delay in transfer of Funds between different banks leading to mismatch and reconciliation problems. • Prone to leakages in the system on account of weak monitoring.

8. PROPOSED SOLUTION • Centralised Accounting System to record funds transferred inter-se between different constituents and different banks/branches. • Simultaneous allocation of receipts and expenses between Schemes. • Multi-level approach for drill down reports. • Business Intelligence Reports enabling In-Depth MIS and Decision-making

9. PROPOSED SOLUTION (Contd.)‏ • Total web-based Solution with login and access controls for identity management. • Minimal Hardware Requirements reducing Total Cost of Ownership • In-Built Workflow for enabling multi-people authorization and approvals. • Funds can be easily Monitored at higher levels and tracked on Real Time basis

10. PROPOSED SOLUTION (Contd.)‏ • Multiple Reports in Crystal Report Formats that can be exported to Excel, PDF etc. • Customisable Dashboards for quick analysis.

11. SOLUTION DETAILS

12. LOGIN MANAGEMENT • Access to Solution will be controlled through User ID and Password Authentication. • Users will be assigned roles and tagged to locations so that menus shall be limited to assigned roles and data access is restricted to locations. • Hierarchy created in the system can enable the higher authority to access and view all data created at all levels below that authority

13. USER LOGIN SCREEN Ministry of Health & Family Welfare

14. Ministry of Health & Family Welfare (Govt. of India) CONTINUE… Ministry of Health & Family Welfare

15. PROCESSES • Voucher entry will be enabled and controlled through processes ensuring multiple voucher entries and their effects can be simultaneously captured. • For e.g. for receiving or making payments, forms will be created to enable validations and control errors. • Approvals and authorisations shall be assigned to the forms and vouchers created for proper controls. (Makers and Checkers)

16. ACCOUNTsPAYABLE Balance Amount is automatically calculated

17. Continue…

18. TARGETS & ALLOCATIONS • Setting budgets and targets of various schemes in respect of each center and to monitor against the same • Allocation of receipts, payments and expenses to schemes as well as their utilization (through a multi-level approach) will simultaneously be enabled for data aggregation and dissemination by way of multiple MIS reports. This will equip the government with timely information for taking corrective action and realize the social objectives of all health schemes.

19. SchemeAllocation SCHEME ALLOCATION PROCESS SEARCH BY SCHEME NAME

20. CHART OF ACCOUNTS • Accounts can be prepared based on a 4 level Chart of Accounts as follows: • Ledgers Level 4 • Sub-Groups Level 3 • Groups Level 2 • Schedules Level 1

21. FEATURES • Solution will be fully parametric, allowing all new • General Ledger Heads • Income & Expenditure Heads, • Users like Maker & Checker • District details • Vendors • Employee • Etc., can be defined at any time.

22. FEATURES (Contd.)‏ • Facility to print General Leger, Cash Book etc. is enabled at all levels. • Details of Agencies / NGO / Third Parties / Individuals will be maintained in package. i.e. Name, Address, Banks & Account number etc. • TDS entry shall be auto-enabled wherever required and desirable

23. FEATURES (Contd.)‏ • MHFW Expenses like their Staff salary, Travelling Expenses, Suspense Granted to staff etc will be maintained in the accounting package. • Control of Cheques issued to Vendors/Parties/NGO’s by MHFW and their printing shall be available in the system. The relevant records & Accounting can also be maintained.

24. Cheque Printing

25. ACCOUNTS MANAGEMENT • Accounts Receivables, Accounts Payables and Ageing Report is enabled for analysis and action • Interest received and payable can be cross-verified with the banking system • Intra-organisational accounts and transfers can be controlled through Intra-organisational Control Accounts which can be balanced automatically. • Bank accounts can be reconciled through the bank reconciliation process at all banks and at all levels.

26. REPORTS Structured Reports i.e. pre-designed reports can be configured for routine analysis. Some of the reports are: • Daily status on inflow/outflow of funds at Centre / State Headquarters / District / Taluka. • Utilization of fund at State Headquarters / District / Taluka level & scheme wise. • Unutilized funds at State Headquarters / District / Taluka level & scheme wise. • Receipt of State contribution. • Balance of funds at Headquarters / State / District / Taluka level. • Details of Other Receipts. • Dynamic report based on query raised by users at different levels of MoHFW administrative offices on variable fields viz. Banks / State / District / Taluka / Schemes. Through our Enterprise Business Intelligence other MIS Reports can be generated for quick analysis and decision-making

27. OTHER ADD-ON’S • To ensure security the accounting solution shall be kept separately from the CBS and wherever desired there will be to and fro exchange of data between the banking CBS and the Accounting Solution.

28. CHALLENGES Software implementation engenders a host of fears • Job redundancy • Loss of importance as information is no longer an individual prerogative • Change in job profile • An organizational fear of loss of proper controls and authorization • Increased stress caused by greater transparency • Individual fear of loss of authority • Balancing the expectation and fears is a very necessary part of the implementation process

29. ABOUT iWeb • iWeb Technology Solutions Pvt. Ltd. is an innovative technology driven software company engaged pre-dominantly in providing exhaustive Web-Based ERP Systems to various business verticals in a cost-effective and efficient manner. • To achieve the twin objectives of providing cost-effective yet exhaustive and efficient solutions it employs AgileWiz™, a proprietary Business Process Management Suite.

30. ABOUT iWeb (Contd.)‏ • It is part of the Sahara Group (South Africa) and is strategically located at Andheri MIDC (East) next to SEEPZ. • Through its Group companies it has a country-wide presence enabling local level response to customer needs. • For more info please log on to www.iweb.co.in

31. THANK YOU !!