FirstSearch Training Module

1. FirstSearch Training Module Creation and compilation of this module was completed by Daneen Richardson. Authorization was given by OCLC to use screen captures in this module.

2. FirstSearch Access to databases provided by the Illinois State Library to search for books, audiovisual materials, magazine and journal articles some of which are provided in full-text.

3. Internet address and login procedures • http://newfirstsearch.oclc.org • Graham Hospital School of Nursing Library • Authorization : 100107930 • Password: bag!agxng

4. FirstSearch Login Screen

5. Free access through: • Your local library – every public, school, university, community college library in Illinois will have an Authorization # and Password that they will give to their patrons.

6. Home • Clicking on Home the top left will move the user back to the Home screen from any screen.

7. Top file navigation • Home • Databases • Searching- only appears once a database has been selected • Results – only appears once a search has been completed. • Marked Records – only appears once records have been selected. • These links look like file folders and they change as needed. • Options- to select # of records to be viewed • Comments • Exit • These are direct links to their specific action they are located across the top of the framed FirstSearch box.

8. Top file navigation • Additional options occur once a search has been completed and depending on which area you are working in. • List of Records - Displays the results of the search, if more than one database is chosen the results from the first database is chronologically before the second database. There is not a division between the results. The database can be clicked on in the gray area to look at those results specifically. • Detailed Record - The entire Marc record is available with publisher information and in some instances an abstract about the item. • Marked Records: Once items have been “marked” this button can be selected to display only the items you have selected. • Libraries - Will display the libraries that own the title. This is especially confusing with journals because a library my own the journal but not have the specific year that is needed. • ILL – This will send the article you have chosen directly to the library staff. Please be sure to complete the form with your name and the date needed by. • E-Mail – this allows the user to send a the results from an entire search or specific results to any email address. You must know the address(es), you can not link to your contacts. • Print - The user is Encouraged to print using this icon (instead of the browser print) because it reformats the page and deletes the colored tool bars on the print out.

9. Getting Started • Change the Option from 10 to 100 results shown per page. • Select List All Databases – Choose up to three databases to search at one time. • Select Searching – Advanced search is the default for Graham because I find it the most useful. • Enter search terms • Use fields to make the search as specific as possible.

10. Options • Has a function to change the number of results that will be displayed from the default of ten to one hundred. • Email address can be added to forward results from your search. • Screen size can be changed. • JavaScript and Frames can be turned on or off.

11. Set Options

12. Databases • By clicking on Databases it opens three choices. • List All, List by Topic, Suggest Best • List All provides a list of all the databases that the authorization code has subscribed to. This is Graham’s Recommended choice. • List by Topic – The user can choose a general topic and it will select the databases most relevant. • Suggest Best – The user inputs the search and the program will select the databases.

13. Databases • Select List All Databases • To find out what is indexed and which items can be obtained in full-text through the database select the database info button, the user can read about the database.

14. Databases (cont.) • All subjects, Books, Videos, and other returnables: WorldCat • All subjects, Online: NetFirst • Educational information, Articles: ERIC • General information all subjects, Articles: ArticleFirst, and WilsonSelectPlus • Medical information, Articles: Medline, WilsonSelectPlus

15. Searching • By clicking on Searching it opens three choices. • Basic, Advanced, Expert • Basic provides an especially useful one or two term search. • Advanced provides fields to narrow search using –keyword, title, author to name just a few. This is the default with Grahams’ authorization. • Expert allows Boolean searching.

16. Advanced Search

17. Previous Searches Click on the previous searches button to look at the results for a previous search or to combine searches to create a new search

18. Combine Previous Searches • Select the items and click on the Search/Combine.

19. WorldCat – Advanced Search

20. Search Results • Upper third of page lists the databases that were selected, • The number of records found is also displayed. • After each database the (number) represents the items found within that specific database. • If you want to check out the 15 items found in WilsonSelectPlus, click on the database name. • Some journals are be indexed in multiple databases, be aware that duplication is a possibility. Please note this is the search strategy that you used. This is handy information so you do not have to wonder what terms you used for which results.

21. List of Records / Results List • Click on the title of a specific article to see more in-depth information which will include: publisher, ISBN, ISSN, an annotation of the article or book, subject headings, and etc.

22. Detailed Record

23. Search results (cont.) • The search results are numbered from 1- ? in a continuous fashion. • This symbol indicates that the library that supplied the authorization code has this holding. • One negative is that this symbol just shows if the institution owns a journal title. If the article you found is in a 1991 journal the symbol might appear but we may only have holdings from 1999- current. • If you find an article you are interested in please look at the printouts located on the computer room door and by the copy machine of our holdings before assuming that we will have the journal you need.

24. Results List with Holding and Full-text icons

25. Search Results (cont.) • If the article if available in full text a symbol of a circle with a page is found after the citation with the text, View HTML Full Text. • Click on the linked text to view the article. • The link can be right clicked on and printed as the results are being reviewed.

26. Full Text Evidence-Based Nursing Education: Myth or Reality?Author: Ferguson, Linda; Day, Rene A Source: The Journal of nursing education. 44, no. 3, (2005): 107 (9 pages) Libraries Worldwide: 1627   Graham School of Nursing , View Full Text in PDF format (WilsonSelectPlus) View Full Text in HTML format (WilsonSelectPlus)(ArticleFirst)

27. Marking Records Once you have selected the articles you are interested in click on Marked Records button, found in the blue bar. This will condense the list to just those you have selected. Note your search strategy because it is not listed on the condensed list page.

28. Marked Records Note the difference between the screen before and this one. The search strategy is not present once the records have been condensed to just the marked records. This is a handy list to keep, to mark off the articles you have picked up in the library and/or requested through ILL. Use these citations to assist you in the creation of your reference page.

29. It is recommended that you place an Interlibrary loan request through the FirstSearch system when you have identified items that you wish to receive that are not available full-text or within our library. Please place your mailbox number as shown. Please add the date needed, especially if a quick turn-around is required. We will put all items in your mailbox that will fit, if an item(s) will not fit then we will place a note in your box to alert you of their arrival and they will be located in the library on top of the tan file cabinet at the librarian’s desk in the patron pick-up file. Electronic Interlibrary Loan Request When you have identified items that you wish to receive that are not available full-text or within our library you may place an Interlibrary loan request through the FirstSearch system. Using this system increases the speed in which a request can be placed and decreases the chances of errors on the part of the library staff and the person placing the request. Please place your mailbox number as shown. We will put all items in your mailbox that will fit, if an item(s) will not fit then we will place a note in your box to alert you of their arrival and they will be located in the library on top of the tan file cabinets at the librarian’s desk in the patron pick-up file.

30. E-mail Records The user can email a specific article or a selection of marked results to their own email address or to any number of addresses. The user must know the addresses because it is not possible to link to your personal address book.

31. Libraries that Own Item • Libraries with item – use to see a list of libraries with state location, name of library and OCLC code. This will give you an idea of how many libraries own the item and how far it must travel. • In this example it shows for some libraries the volume number and year. This is especially helpful to know if you need a 1995 copy because we see only one library that owns issues back as far as 1995.

32. You want to ILL the item • ILL = Interlibrary Loan • We do not have the journal title or item in our holdings so a request is made to have another library send us the journal article or item. • We always place the request from a library that does not charge if one is available.

33. You want to ILL the item (cont.) • If requesting the item from a library that charges is the only option the person making the request will be notified and asked if they want the library staff to continue processing the request • The request could take anywhere from 2 days to 3 weeks. • If you need the article right away it can be obtained but possibly at a cost.

34. You want to ILL the item (cont.) • The library staff needs the following to process the ILL request: • The requesting persons name and contact information. • Complete citation which includes: journal name, volume, issue, year, article title, page numbers, complete date and author if available. • The staff can educate the user to know about how long the request might to be received by who is listed as owning the item and knowing their physical location.

35. ILL Request • Just add your name and leave on main desk in library. Be sure to add a date needed by if you need a especially quick turnaround or absolutely do not need after a specific date. • We will also accept a list of the selected or marked citations from FirstSearch with your name at the top.

36. What happens next? • The library staff will process your request. • When the requested item is received we will place: • The requested item in your mailbox. • If the item is to large, a note will be put in your mailbox for you to pick it up in the library, it will be on top of the tan file cabinet by desk in the patron pick up holder. • Non hospital staff- the item will be mailed or a call placed for the requested item to be picked up.

37. Comments I have always been very pleased with their quick response to questions (24 hours) and comments about the system.

38. Graham Hospital School of Nursing Library Contact Information • Graham Hospital School of Nursing Library • 210 West Walnut St. Canton, IL 61520 • 309-647-5240 ext. 2343 Phone • 309-649-5105 Fax • Director of Library Services- Michelle Quinones • Reference Librarian - Daneen Richardson • Library Assistant – Lynette Murphy

39. The End • To get back to web page please click on the back button on your browser. • If you have any questions or ideas for other tutorials please let me know. Daneen Richardson