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Microsoft Office Lesson 1. Lexington Technology Center October 4, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/office.htm. Microsoft Office Lesson 1. Survey and Goals. Class Survey Computer experience Word processing experience Microsoft Office experience

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Microsoft office lesson 1 l.jpg

Microsoft OfficeLesson 1

Lexington Technology Center

October 4, 2004

Bob Herring

On the Web at www.lexington1.net/AdultEd/computer/office.htm


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Microsoft Office Lesson 1

Survey and Goals

  • Class Survey

    • Computer experience

    • Word processing experience

    • Microsoft Office experience

  • Class Goals

    • What to expect

    • Specific needs?

2


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Microsoft Office Lesson 1

Office as a Suite of Solutions

  • Word - Word Processor Tool

    • What You See is What You Get (WYSIWG) Text Formatting

    • One Page Letters to Books

  • Excel - Spreadsheet Tool

    • Tables of Data

    • Charts

  • PowerPoint - Presentation Tool

    • Business Presentations

    • Classroom Lessons (like this one!)

  • Publisher - Pre-Press Compositional Tool

    • Newspaper-like Layouts

    • Color Separations

  • Access - Relational Database Tool

    • Data Tables

    • Ability to Search and Correlate Data

3


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Microsoft Office Lesson 1

Office Programs Work Together

  • Data from one Office program can be displayed in another

  • Documents may also be joined by hyperlinks

Word

Excel

PowerPoint

4


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Microsoft Office Lesson 1

Opening Office Programs

  • Office has its own toolbar. It is usually in the upper right corner of

  • the screen.

  • Left-click the icon of the desired program to start it.

  • Other programs may be added to the toolbar by right-clicking the

  • “Window” area and choosing “Customize”

PowerPoint

Word

Access

Excel

Publisher

Outlook

5


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Microsoft Office Lesson 1

Starting Programs from “New Office Document”

New

Office

Document

General

Tab

Blank

Document

Template

6


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Microsoft Office Lesson 1

Starting Programs from “Start - Programs”

Office

Programs

Programs

Start

7


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Microsoft Office Lesson 1

Menu Bar Comparison

  • The Menu toolbars in Office programs are quite similar

  • The Menu bar is even the same in non-Office programs (Explorer)

Word

PowerPoint

Excel

Access

Explorer

8


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Microsoft Office Lesson 1

Standard Toolbar Comparison

  • The “Standard” toolbars in Office programs are also similar

  • Learning the toolbar in one program puts you ahead learning another

Access

Publisher

Word

Excel

PowerPoint

9


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Microsoft Office Lesson 1

Document Layout

Menu Bar

Standard Toolbar

Formatting

Toolbar

Status

Bar

10


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Microsoft Office Lesson 1

Document Layout

Horizontal

Ruler

  • Document Layout, continued

Vertical

Ruler

Document Window

11


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Microsoft Office Lesson 1

Standard Toolbar

Drawing

Toolbar

Tables,

Borders

Spell

Check

Show

Format

Marks

Insert

Excel

Paste

Print

Cut

Open

Hyperlink

Undo

Help

New

Print

Preview

Save

Zoom

Copy

Redo

Columns

Web

Toolbar

Page

Setup

Document

Map

Format

Painter

Table

12


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Microsoft Office Lesson 1

Formatting Toolbar

Decrease

Indent

Right

Text

Style

Text

Color

Numbers

Borders

Italics

Left

Highlighting

Bullets

Underline

Font

Size

Center

Increase

Indent

Font

Bold

Full

13


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Microsoft Office Lesson 1

Working with Toolbars

  • Right-click anywhere in the toolbar area to get this popup menu

  • Left click on the desired toolbar to toggle it on or off

Toolbar Popup

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Microsoft Office Lesson 1

File Menu

  • Double-click the word “File” to open the menu fully

Icon

Same

as

Toolbar

Keyboard Shortcut

Recently Used

File List

15


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Microsoft Office Lesson 1

Expanding Menus

  • Menus are sometimes truncated; to see the whole menu, click the

  • double down arrow at the bottom of the menu

Expanded

Menu

Double

Down

Arrow

16


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Microsoft Office Lesson 1

Cut , Copy , and Paste

  • Cutting, copying and pasting are at the very heart of word processing

  • They allow you to move text and pictures and add previous work to

  • your current document.

  • Cutting and copying are the same operation. Both copy the selected

  • item to the clipboard.

  • Paste brings the item from the clipboard into the document. That is

  • why the symbol looks like a page coming off a clipboard.

  • Remember to select the item!! When the operation you have chosen

  • doesn’t work, go back and select the text

  • Keyboard shortcuts are available:

    • Control + X Cuts

    • Control + C Copies

    • Control + V Pastes

17


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Microsoft Office Lesson 1

Cut, Copy, and Paste

  • There are four ways to cut, copy, and paste:

    • Select Edit, then click the desired operation

    • Right-click the selection, and choose from the popup menu

    • Select the item, then click the appropriate tool on the toolbar

    • Select the item, and use a keyboard shortcut

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Microsoft Office Lesson 1

Viewing the Page

  • Use the View menu to change page size on your monitor screen

  • Select View, then Zoom

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Microsoft Office Lesson 1

Zooming the Window

  • Zoom to Page width

  • The full page is displayed in the window

Zoom size

End of

Ruler

20


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Microsoft Office Lesson 1

Setting Default Fonts

  • Select Format, then Font

  • Select the font and size

  • and then choose Default

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Microsoft Office Lesson 1

Formatting Text

  • Highlight the text to be formatted

  • Choose Format from the Menu bar, then desired option

  • Formatting may also be done from the Formatting Toolbar

Bold

Italic

Tab

Double

Spaced

Underline

22


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Microsoft Office Lesson 1

Selecting Text

  • Select text by highlighting it with the mouse while holding down

  • the left mouse button.

  • Select a letter, a word, a paragraph, or the whole document.

23


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Microsoft Office Lesson 1

Bold, Italic, and Underline

  • The most common text styles are bold, italic, and underline

  • Select the text to be changed

  • Use the Text Style Tools to achieve the desired effect

Bold

Italic

Underline

24


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Microsoft Office Lesson 1

Fonts and Font Sizes

  • Select the text to be changed

  • Click on the dropdown arrow on the Font Tool

  • Select the new font in the dropdown box

Font

Tool

Font Size Tool

Font

Dropdown

25


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Microsoft Office Lesson 1

Fonts and Font Sizes, Continued

  • Select the new font size in the dropdown box

Font Size

Dropdown

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Microsoft Office Lesson 1

Fonts and Font Sizes, Continued

  • Select the text to be changed

  • Click on Format, then select Font

  • Select the new font, size, and any special effects that may be needed

Font

Font Size

Text Color

Text Effects

Sample

Set as Default

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Microsoft Office Lesson 1

Standard Toolbar Comparison

  • When spell check is on, Word underlines misspelled words

  • Words not in the dictionary are also underlined

  • Words can be added to a custom dictionary

Spell

Check

28


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Microsoft Office Lesson 1

Spell Check Popup Menu

  • Right-click the underlined word. A popup menu will appear with

  • suggestions for correction

  • Left-click to correct, or choose “Ignore All” or “Add”

29


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Microsoft Office Lesson 1

Scroll Bars

  • Word has the standard vertical and horizontal scroll bars

  • The Select Browse Object tool at the bottom of the vertical scroll bar

  • allows the user to quickly sort by pages, sections, headings, tables,

  • pictures, edits, fields, endnotes, footnotes, and comments!

It also provides quick

access to the Go To

feature, and Find.

Select Browse

Object Tool

30


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Microsoft Office Lesson 1

Browse Object Tool

Browse by Footnote

Browse by Endnote

Browse by Comment

Browse by Section

Browse by Field

Browse by Page

Browse by Table

Go To

Browse by Graphic

Browse by Heading

Browse by Edit

Find

31


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Microsoft Office Lesson 1

Saving Your Work

  • Click File, then choose Save

  • Type a name for your file

  • Click the down arrow next to the “Save in:” box

Down

Arrow

File

Name

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Microsoft Office Lesson 1

Saving to a Floppy Disk

  • Select the folder where your file will be saved (3½ Floppy (A:))

  • Click “Save”

  • The name of your document will change to the name you picked

3½ Floppy (A:)

33


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Microsoft Office Lesson 1

Quitting Word

  • Select File, then Exit

  • Click the X in the top right corner of the window

  • If you only want to close the current document

    • Select File, then Close

    • Click the Xbelow the one in the top right corner

34


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