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Business Keyboarding Computer Applications in Business Ms. Stevenson. Parts of a Letter. One inch margins on all sides. Format Rules. Left align the text of a business letter. Format rules. 902 Hadden Ave. Camden, NJ 08108-7163 January 19, 2005 Mr. Paul G. Bennett, Manager

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Parts of a Letter

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Business Keyboarding

Computer Applications in Business

Ms. Stevenson

Parts of a Letter


One inch margins on all sides

Format Rules


Left align the text of a business letter

Format rules

902 Hadden Ave.

Camden, NJ 08108-7163

January 19, 2005

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

The first topic you listed will be quite appropriate. We shall therefore announce your

topic as “Experience: The Best Teacher.”

BLOCK LETTER

STYLE


Only press Enter at the end of each paragraph or when you need to finish a line (¶)

Format rules

Text wrap


Do not indent at the beginning of a paragraph in a business letter.

Format rules

902 Hadden Ave.

Camden, NJ 08108-7163

January 19, 2005

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

The first topic you listed will be quite appropriate. We shall therefore announce your

topic as “Experience: The Best Teacher.”


The heading of the letter usually includes the Sender’s address and date at the top of the letter.

A letter usually includes the following parts:

902 Hadden Ave.

Camden, NJ 08108-7163

January 19, 2005

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.


The inside address includes the name and the company’s name and address of the person who will get the letter (Recipient).

Business letter formats

902 Hadden Ave.

Camden, NJ 08108-7163

January 19, 2005

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett:

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.


The greeting or salutation is the opening like Dear Mom followed by a comma for a friendly letter or a colon for a business letter.

Letter Formats

902 Hadden Ave.

Camden, NJ 08108-7163

January 19, 2005

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett:

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.


The body is the heart of the letter. This is where you write your message. Remember to keep your writing clear and easy to read. Write for your reader!

Letter formats

Mr. Paul G. Bennett, Manager

Foxcraft & Courtney, Inc.

29588 Market Street

Darby, PA 19023-4267

Dear Mr. Bennett

We are delighted that you have accepted our invitation to speak at the dinner conference

of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.


The closing is the ending of your letter. It includes the signature. Leave 4 blank lines where you will sign your name at the end of the letter under a closing word such as Sincerely followed by a comma.

Letter formats


  • Excellent resource for more about formatting business letters:

    • http://owl.english.purdue.edu/owl/resource/653/01/

    • http://letterwritingguide.com/businessletterformat.htm

    • http://www.letterwritingguide.com/friendlyletterformat.htm

    • http://www.libraryonline.com/default.asp?pID=47

    • http://www.writing-business-letters.com/business-letter-format.html

Online letter resources


Address Abbreviations

Here are some common abbreviations that you may need to use when you have small spaces to write a word.

• N. = north

• S. = south

• E. = east

• W. = west

• St. = street

• Ave. = avenue

• Blvd. = boulevard

• Rd. = road

• Dr. = drive

• Ln. = lane

• Cr. = circle

• XING = crossing

• Hwy. = highway

• I = interstate


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