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Week 3

Introduction to Project Management. Week 3. Wk. 3 Agenda. Review Any questions from last week Steps in the Initiating Phase Phase 1: Initiation Check List Phase 2: Planning Project Plans & Deliverables. Review of Week 2. Any ?’s from last week?. Steps in the Initiating Phase.

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Week 3

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  1. Introduction to Project Management Week 3

  2. Wk. 3 Agenda • Review • Any questions from last week • Steps in the Initiating Phase • Phase 1: Initiation Check List • Phase 2: Planning • Project Plans & Deliverables

  3. Review of Week 2 Any ?’s from last week?

  4. Steps in the Initiating Phase • Identify the project sponsor • Identify the stakeholders • Complete a Needs Assessment • Interviews • Document Review • Surveys • Audits • Workshops • Develop the Project Charter

  5. Project Charter • Written agreement between: • Senior Manager • Project and Operational Managers • Needs to be as concise as possible • Identifies positions of responsibilities • Summarizes project goals and objectives

  6. Project Goals • End result / desired outcome • Can be: • End deliverable • Position in the market • Resolution to a problem or weakness • Best done using the SMART model

  7. Project Deliverables • Are measurable outcomes or specific items that must be produced to fulfill the outcomes of the project. • All deliverables must be described in enough detail so that they can be differentiated from related deliverables. For example: • A twin engine plane vs a single engine plane

  8. Planning Projects “Planning is laying out the project groundwork to ensure your goals are met“

  9. Purpose of Planning Process • Answers: • How are we going to solve the problem? • What resources are required? • How much effort is required? • What are the due dates?

  10. Project Plans • Are documents that • Define schedule • Define resources needed • Project deliverables • Are Not a Microsoft Project Files. • Microsoft Project is a tool used to manage project schedules.

  11. Project Planning Processes • Scope Planning • Specifies the in-scope requirements for the project and facilitates the creation of the WBS • Preparing a Work breakdown structure (WBS) • Specifies the breakdown of the project into tasks and sub tasks • Communication Planning • Communication strategy with all project stakeholders

  12. Project Planning Processes Cont. • Project Schedule Development • Specifies the entire schedule of the activities detailing the sequence of execution • Resource Planning • Specifies who will do the work • Any special equipment or skills required • Risk Planning • Charts the risks, contingency plan and mitigation strategies

  13. Developing smart goals

  14. Articulating Project Objectives • Specific (get into the details). • Measurable (use qualitative language so you know when you are finished). • Achievable or Acceptable (to stakeholders). • Relevant or Realistic (in terms of achievement). • Time bound (deadlines not durations) http://www.youtube.com/watch?v=YmOS3dj9h0s

  15. When Goals are Drafted • Is this goals specific? • Are the results easily measurable? • Achievable? • Realistic? • Does my goal include a completion date?

  16. SMART Goals Example • GOAL = Write A Long Essay • Specific: I will write my 15 page final paper for my Business class. • Measurable: I will report my progress in terms of pages completed per week. • Achievable or Attainable: By completing 2 pages a day for 8 days, I will be able to finish my paper. • Realistic: I cannot write a lot at a time, so I am spreading it out over time. • Timely: I will finish this paper in 8 days.

  17. Develop SMART Goals Workshops

  18. Project requirement planning

  19. Project Requirements Requirements specify what the project deliverable should look like and what it should do. Divided into six basic categories:

  20. Work Breakdown Structure (WBS)

  21. Define WBS • PMI describes WBS as “a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create required deliverables.” • In our words: • A structured method for defining the work of the project

  22. Sample WBS • WBS does not show the sequence • When creating, start with the goal and then break it down into smaller and smaller deliverables (milestones) • Deliverables • define what you are going to do • re nouns • Activities • define how you are going to accomplish it • Activities are verbs Activity Activity Activity Activity Activity Activity

  23. Simple WBS

  24. Simple WBS

  25. Benefits of WBS • Identifies all work necessary to meet the scope of the project • Clarifies responsibilities • Forces detailed planning and documentation • Provides structure for measuring success • Identifies milestones

  26. Milestones • Identifiable points that represents a requirement or completion of an important set of activities • Why use milestones? • Helps identify progress • Helps define dependencies • Provides visibility of major deliverable dates

  27. Milestones vs Tasks Milestones are what management &/or clients really want to hear about Milestones are the large outcome of many little tasks. Tasks are activities that need to be completed in order to make the milestone happen.

  28. WBS • Comes from • Past projects • Templates and documents of procedures • System tutorials • Brainstorming • Subject Matter Expert (SME)

  29. WBS Exercise #1 • Group Activity • Using sticky notes create a WBS for ……

  30. Hybrid / Homework • Chapter/Lesson 1 • Presents a process for ensuring that information is entered into the software in the proper order. • Note: entering information out of sequence could result in inaccurate information or re-entry. • Note: please save your work on your computer in a file directory of your choice.

  31. Quiz Time

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