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Messaging End User and Agency Directory Migration. Messaging and Directory Services (MDS). Messaging End User and Agency Directory Migration Introduction. Messaging End User and Agency Directory Migration Benefits. Messaging End User and Agency Directory Migration Platform .

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Messaging end user and agency directory migration
Messaging End User and Agency Directory Migration

Messaging and Directory Services (MDS)





Messaging end user and agency directory migration process

Transformation Project Objective Introduction

To migrate all Commonwealth agencies onto an Enterprise Exchange e-mail platform, while minimizing disruptions to your agency

Messaging End User and Agency Directory Migration Process

PRE-MIGRATION

DURING MIGRATION

POST- MIGRATION

Agency

  • Send agency end user communication

  • ‘Clean up’ agency environment

  • Identify and provide Record Retention requirements for Messaging to MDS Team*

  • Inform Application Development staff of impending move to COV Domain

    IT Partnership Team

  • Prepare existing domain and directory services for migration to the Enterprise Domain

  • Complete initial detailed discovery

  • Obtain agreement and confirmation of migration schedule date

  • Complete Service Requests/Change controls for migration preparation

  • Quest Tools Preparation and Train agency support staff

  • Provide options to the Agency on how to store mail (.pst files) in a manner that can be backed up and restored.

Agency

  • Provide end user communications

  • Application Development staff available to assist and test move to COV Domain

    IT Partnership Team

  • Migrate domain and directory Services to the Enterprise Domain

  • Modify inbound mail routing

  • Update login scripts

  • Migrate workstations and servers to new Commonwealth of Virginia (COV) Domain

  • Update applications with hard coded entries

  • Update user profiles with new mail server

  • Rename workstations and server to COV naming standards

  • Test and validate mail, applications and servers

  • Disable agency legacy e-mail accounts

  • Turnover onsite support to VCCC

Agency

  • Send Post migration end user communication

  • Encourage end users to utilize public Share Point site

    IT Partnership Team

  • Decommission and remove of legacy domain and directory Services and Removal of legacy hardware (e.g. Novell, and NT4, AD, LDAP and other Directories)

  • Perform Post-migration clean up activities

  • Complete full back up of legacy domain controllers

  • Decommission legacy messaging e-mail systems (e.g. Exchange, GroupWise, Lotus Notes, Sendmail, Sun All In One)

  • Obtain agency sign off that environment is in working order

(*) Library of Virginia provides guidance for records retention policy and procedures. Please contact them for more information. http://www.lva.lib.va.us/whatwedo/records/


Agency Pre-Migration Responsibilities Introduction

(*) Library of Virginia provides guidance for records retention policy and procedures. Please contact them for more information. http://www.lva.lib.va.us/whatwedo/records/





Messaging end user and agency directory migration discovery team
Messaging End User and Agency Directory Migration Discovery Team

One or more of the following people will be in contact with your agency during the detailed discovery phase:

If you have any questions, please contact us at [email protected]





Messaging end user and agency directory migration detailed activities cont
Messaging End User and Agency Directory Activities (cont.) Migration Detailed Activities (cont.)


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