Martin Balls Hampshire Rugby Football Union Safe Guarding Manager

1. Rugby Football Union Safe Guarding Awareness CLUB SAFE GUARDING OFFICER ROLE WITHIN YOUR CLUB Martin Balls Hampshire Rugby Football Union Safe Guarding Manager

2. As Adults we all havea responsibility to ensure that the young players enjoy a quality rugby experience in a safe environment Responsibilities

3. KEY RELATIONSHIPS • CB Safe Guarding Manager/cluster Deputy • Club Honorary Secretary Mini and Junior • Club Coaching Co ordinator • RFU Safe Guarding Team (Twickenham) • CB RD0 • Local Safe Guarding Organisations NSPCC, Police and Social Services

4. Nature of the Role • To provide leadership in the Safeguarding of children in rugby union within the rugby club • Maintaining key relationships with the CB Safeguarding Manager (CBSM) and local safeguarding partners • Safeguarding Officer should undertake appropriate RFU safeguarding courses and will ideally have a background in child protection from any of the statutory agencies (Police, Social Services, Children’s Services).

5. Nature of the Role • The person should also have a range of skills & attributes including: empathy, approachability, good sense of humour, objectivity, attention to detail, resilience and dedication to the cause of safeguarding young people under the age of 18. • In return, the appointed individual will receive ongoing support from the CB Safeguarding Manager in the form of training, visits, guidance and regular communications.

6. Key Tasks • Develop the clubs own ‘Safeguarding Vulnerable People Policy’ and procedures in conjunction with the RFU policy and circulate & promote the RFU or clubs Codes of Conduct • Be visible and approachable to all club members and ensure your contact details are available to all young people, parents and club personnel and that these are posted on club notice boards and on the club website and registered on RugbyFirst;

7. Key Tasks • In conjunction with the CBSM, develop an effective CRB processing system within the club to ensure that all individuals working with young people undertake a CRB application every three years (and hold an ISA-registration when it is introduced) • To co-ordinate a programme of training, in conjunction with CBSM and/or RDO, for club personnel, including club management committee, involved in working with young people (i.e. Safeguarding & Protecting Young People in Rugby Union courses);

8. Key Tasks • To ensure that all safeguarding issues and incidents involving adult(s) and children/ young people under 18 are reported promptly to the CBSM (or RFU Safeguarding team in their absence) • To have contact details for the local statutory agencies (police / social services etc.) and liaise with them when necessary

9. Key Tasks • To ensure that the club has an induction pack, which includes the club safeguarding/child protection policy, for new mini & youth players and that all parents sign for its receipt • Be aware of individual children’s special educational or medical needs and the need to inform appropriate club age-group coaches/managers

10. Key Tasks • To be an active or co-opted member of club management committee; To ensure that the clubs first aid co-ordinator complies with RFU medical/first aid protocols • To monitor club website for inappropriate content and report/amend as appropriate;

11. Key Tasks • To be involved in a club’s Seal of Approval accreditation and to verify and confirm the information provided to the RDO is correct; • To distribute literature, electronic communication and new developments concerning the safeguarding of young people to club personnel as appropriate.

12. OVER VIEWS • The Role of the Safe Guarder within your club falls to us all • Your Appointed SGO is trained and can do much more than fill in CRB forms • Use them and take their advice

13. Rugby Football Union Safe Guarding Awareness County Safe Guarding Manager ROLE WITHIN YOUR CB Martin Balls Hampshire Rugby Football Union Safe Guarding Manager

14. Chain of Command • CB Safeguarding Manager /Deputy(Volunteer) • Reports To • CB Governance and or Executive Committee (and RFU Child Protection & Welfare Executive) • CB Hon Secretary, CB RDP Chairperson, CB schools & youth committees (as appropriate), RFU Safeguarding team, Rugby Development Officer (s), RFU Regional Press Officer, Club Welfare Officers, Local Safeguarding Team/ Partnership and County Sport Partnership.

15. Nature of the Role • To provide leadership in the Safeguarding of Children in Rugby Union across the Constituent Body area, maintaining key relationships with the CB Management Committee, RFU Safeguarding Team and local Club Safe Guarding Officers(SGO).

16. Nature of the Role • The CB Safeguarding Manager should undertake NSPCC training and any appropriate RFU safeguarding courses • The Safeguarding Manager will ideally have a background in child protection from any of the statutory agencies (Police, Social Services, Children’s services).

17. Nature of the Role • The person should also have a range of key skills and attributes including: empathy, approachability, good sense of humour, objectivity, attention to detail, resilience and dedication to the cause of safeguarding young people. • In return, the appointed individual will receive intensive support from the RFU Safeguarding team in the form of training, conferences and regular communications and will receive corporate kit and resources to support them in the delivery of this role

18. Key tasks • To be an active member of the CB Governance or Management / Executive Committee • Offer guidance & support to local clubs on developing their own ‘Safeguarding Young People in Rugby Union’ policy, in conjunction with their Club Safeguarding Officers

19. Key tasks • To identify, develop, train, support and maintain a team of Club Safeguarding Officers (CSOs), and, if appropriate, deputy CBSMs, across the CB area, and ensure their registration on the RFUs RugbyFirst clubs database • To co-ordinate a programme of training, in conjunction with CSGOs and/or RDO, for club personnel involved in working with young people (i.e. Safeguarding & Protecting Young People in Rugby Union courses)

20. Key tasks • To be the Safeguarding advisor for the CB Schools of Rugby and other local performance pathways • To attend the RFUs CB Safeguarding Manager Conference (x 2 per season) •   In conjunction with the CSOs, develop an effective CRB process within the CB to ensure that all individuals working with young people undertake a CRB application every three years

21. Key tasks • (note: they will also require an ISA-registration) • To ensure that all safeguarding issues and incidents involving adult(s) and children/ young people under 18 are reported promptly to the RFU Safeguarding team and the CB Hon Secretary

22. Key tasks • To conduct information gathering or investigations as requested by the RFU Safeguarding team, and be available to attend RFU, CB or Club Disciplinary hearings when required • To have contact details for the local statutory agencies and liaise with them when necessary

23. Key tasks • To monitor, on an annual basis, 10% of the clubs with players and teams under 18 within the CB, and return audit forms to RFU Safeguarding team for analysis • To ensure the presence of a ‘Safeguarding Young People’ page on the CB web pages

24. Key tasks • To ensure the presence of a ‘Safeguarding Young People’ page on the CB web pages • To distribute literature, electronic communication and new developments concerning the Safeguarding of young people to the CB and clubs as appropriate

25. YOUR TURN • ANY QUESTIONS • TIME FOR A COFFEE