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REPORT WRITING. Learning Domain 18. INVESTIGATIVE REPORT. Definition: Written _____________ prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident

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Report writing

REPORT WRITING

Learning Domain 18


Investigative report
INVESTIGATIVE REPORT

  • Definition:

  • Written _____________ prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident

  • PC 11107 requires each ____________ chief furnish reports of specific misdemeanors and felonies to DOJ


Investigative report1
INVESTIGATIVE REPORT

  • Definition:

  • Written documentation prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident

  • PC 11107 requires each sheriff or police chief furnish reports of specific misdemeanors and felonies to DOJ


Required reporting
REQUIRED REPORTING

PC 11107 – required reporting of specific misdemeanors and felonies (w/b p 2-4)

PC 118.1 – officer knowingly files a false police report

4


How reports are used
HOW REPORTS ARE USED

  • Assist with ID, ___________ and prosecution of criminals

  • Assist prosecutors, defense attorneys, and other L/E agencies

  • Provide a source of information for evaluation and officer ___________

  • Assist officers during court appearances

  • Serve as reference material/follow-up


How reports are used1
HOW REPORTS ARE USED

  • Assist with ID, apprehension and prosecution of criminals

  • Assist prosecutors, defense attorneys, and other L/E agencies

  • Provide a source of information for evaluation and officer performance

  • Assist officers during court appearances

  • Serve as reference material/follow-up


Who sees the report
WHO SEES THE REPORT ?

  • Immediate Supervisors, FTO’s

  • __________

  • Other L/E agencies/government agencies

  • Prosecuting and defense attorneys

  • ________ companies

  • News media

  • Other Involved Parties


Who sees the report1
WHO SEES THE REPORT ?

  • Immediate Supervisors, FTO’s

  • Detectives

  • Other L/E agencies/government agencies

  • Prosecuting and defense attorneys

  • Insurance companies

  • News media

  • Other Involved Parties


Characteristics of an effective investigative report
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT

  • ______-an objective accounting of the relevant facts

  • _______-no inconsistencies or discrepancies between what took place and what is documented

  • Clear- is achieved by use of appropriate language and in logical order.


Characteristics of an effective investigative report1
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT

  • Factual-an objective accounting of the relevant facts

  • Accurate-no inconsistencies or discrepancies between what took place and what is documented

  • Clear- is achieved by use of appropriate language and in logical order.


Characteristics of an effective investigative report2
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT

  • ______-Should be brief and yet contain all relevant information

  • Complete-Should be able to identify the what, where, when, why and how regarding the event or incident based on the information provided.

  • ______-cannot be delayed, must be completed in a timely manner.


Characteristics of an effective investigative report3
CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT

  • Concise-Should be brief and yet contain all relevant information

  • Complete-Should be able to identify the what, where, when, why and how regarding the event or incident based on the information provided.

  • Timely-cannot be delayed, must be completed in a timely manner.


Field notes
FIELD NOTES

  • Considerations:

  • Notes are the primary source of information for the report

  • Detailed field notes ______ the need to recontact involved parties

  • More reliable than _______

  • Can be used to defend the credibility of the final report


Field notes1
FIELD NOTES

  • Considerations:

  • Notes are the primary source of information for the report

  • Detailed field notes reduce the need to

    recontact involved parties

  • More reliable than memory

  • Can be used to defend the credibility of the final report


Three step process field interview
THREE STEP PROCESS-FIELD INTERVIEW

  • _____ attentively:

  • Ask the person to recount what occurred

  • Keep the person ________

  • Listen carefully

  • Do not take notes


Three step process field interview1
THREE STEP PROCESS-FIELD INTERVIEW

  • Listen attentively:

  • Ask the person to recount what occurred

  • Keep the person focused

  • Listen carefully

  • Do not take notes


Three step process field interview2
THREE STEP PROCESS-FIELD INTERVIEW

  • Take notes and ask questions:

  • Obtain __ information (Vic/Wits)

  • Ask the person to repeat the account of what happened again (Occurrence)

  • Ask additional questions as needed to determine, what, when, who, how and why

  • Ask __________ questions, i.e. “what color was the vehicle” etc.


Three step process field interview3
THREE STEP PROCESS-FIELD INTERVIEW

  • Take notes and ask questions:

  • Obtain ID information (Vic/Wits)

  • Ask the person to repeat the account of what happened again (Occurrence)

  • Ask additional questions as needed to determine, what, when, who, how and why

  • Ask open ended questions, i.e. “what color was the vehicle” etc.


Three step process field interview4
THREE STEP PROCESS-FIELD INTERVIEW

  • _____ Information:

  • Review information with the person

  • Ask for confirmation

  • Make modifications or corrections as necessary

  • Verify all changes and clarify discrepancies


Three step process field interview5
THREE STEP PROCESS-FIELD INTERVIEW

  • Verify Information:

  • Review information with the person

  • Ask for confirmation

  • Make modifications or corrections as necessary

  • Verify all changes and clarify discrepancies


Questions that must be answered w b 2 34
QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)

  • WHAT

  • ______

  • WHERE

  • ______

  • HOW

  • ______


Questions that must be answered w b 2 341
QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)

  • WHAT

  • WHEN

  • WHERE

  • WHO

  • HOW

  • WHY


Fundamental content elements
FUNDAMENTAL CONTENT ELEMENTS

  • Initial information:

  • Establishes how the officer became involved with the specific incident and additional background information

  • ___________________

  • ___________ of the crime:

  • Includes the facts that are necessary to show that a specific crime has taken place (elements-corpus delicti)


Fundamental content elements1
FUNDAMENTAL CONTENT ELEMENTS

  • Initial information:

  • Establishes how the officer became involved with the specific incident and additional background information

  • Establishes Jurisdiction

  • Identification of the crime:

  • Includes the facts that are necessary to show that a specific crime has taken place (elements-corpus delicti)


Fundamental content elements2
FUNDAMENTAL CONTENT ELEMENTS

  • Identification of involved parties:

  • Reporting person(s), victim(s), suspect(s), or witness(es)

  • ____________ statements:

  • Gives the details of the events the involved parties observed or experienced


Fundamental content elements3
FUNDAMENTAL CONTENT ELEMENTS

  • Identification of involved parties:

  • Reporting person(s), victim(s), suspect(s), or witness(es)

  • Witness/Victim statements:

  • Gives the details of the events the involved parties observed or experienced


Fundamental content elements4
FUNDAMENTAL CONTENT ELEMENTS

  • Crime scene specifics:

  • Necessary to ________________ the scene as well as the events that took place.

  • Property Information:

  • Includes descriptions, land details, details of stolen items and physical evidence, details of weapons used


Fundamental content elements5
FUNDAMENTAL CONTENT ELEMENTS

  • Crime scene specifics:

  • Necessary to accurately visualize the scene as well as the events that took place.

  • Property Information:

  • Includes descriptions, land details, details of stolen items and physical evidence, details of weapons used


Fundamental content elements6
FUNDAMENTAL CONTENT ELEMENTS

  • Officer actions:

  • Includes descriptions of all actions taken by peace officers that are related to the incident, including ______________ agencies at the scene, i.e. fire, EMS


Fundamental content elements7
FUNDAMENTAL CONTENT ELEMENTS

  • Officer actions:

  • Includes descriptions of all actions taken by peace officers that are related to the incident, including other government agencies at the scene, i.e. fire, EMS


Crime identification
CRIME IDENTIFICATION

  • ________________

    • Common name of crime

    • Statutory code section/number

    • Existence of required crime elements

      PC 211 – _________ is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of ______________ (1872)


Crime identification1
CRIME IDENTIFICATION

  • Corpus delicti

    • Common name of crime

    • Statutory code section/number

    • Existence of required crime elements

      PC 211 – Robbery is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of force or fear (1872)


PC 211 – Robbery is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of force or fear (1872)


Crime identification2
CRIME IDENTIFICATION

  • __________________

  • Physical condition of the crime scene

  • Location of physical evidence


Crime identification3
CRIME IDENTIFICATION

  • Crime Scene Specifics

  • Physical condition of the crime scene

  • Location of physical evidence


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