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OCR and making your publications accessible

OCR and making your publications accessible. A practical guide. What is OCR?. Optical Character Recognition Image => text Full text search made possible. OCR and LIRIAS. Self prepared researcher’s bibliography Upload PDF-file of publication Make it searchable using OCR.

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OCR and making your publications accessible

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  1. OCR and making yourpublicationsaccessible A practical guide

  2. What is OCR? • Optical CharacterRecognition • Image => text • Full text search made possible

  3. OCR and LIRIAS • Selfpreparedresearcher’sbibliography • Upload PDF-file of publication • Make itsearchableusing OCR

  4. 3 possiblescenarios • PDF-file is alreadysearchable • Non-searchablePDF-file • Non-electronicpublication

  5. Scenario 1: PDF-fileis alreadysearchable • Determineif file is searchable : ‘Ctrl + F’ + type a random letter or word in document + pressbackspace • The word youtyped is nowhighlighted

  6. Scenario 1: PDF-file is alreadysearchable Congratulations! Younow have a searchablePDF-file!

  7. Scenario 2: Non-searchablePDF-file • Determineif file is searchable: ‘Ctrl + F’ + type a random letter or word in document • Pop-up ‘No matches found’ • Use OCR-software

  8. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Library software license • 1 computer in the general reading room withlicense • Practical help fromlibrarystaff • Advanced + control

  9. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF

  10. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !!

  11. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !! • Click “Read”

  12. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !! • Click “Read” • Check forerrorsand make changes to the textmanually in “Text” field

  13. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !! • Click “Read” • Check forerrorsand make changes to the textmanually in “Text” field • Click “Verification”

  14. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !! • Click “Read” • Check forerrorsand make changes to the textmanually in “Text” field • Click “Verification” • Click next to “Send” • “Save as PDF Document …” or “Save as PDF/A Document…”

  15. Scenario 2: Non-searchablePDF-file • Use OCR-software • ABBYY Finereader (= recommended) • Open Image/PDF • Select language(s) !! • Click “Read” • Check forerrorsand make changes to the textmanually in “Text” field • Click “Verification” • Click next to “Send” • “Save as PDF Document …” or “Save as PDF/A Document…”

  16. Scenario 2: Non-searchablePDF-file Congratulations! Younow have a searchablePDF-file!

  17. Scenario 3: Non-electronicpublication • Printedversion • Use scanner or copier at Maurits Sabbe Library • Save document as PDF-file • Repeat steps for scenario 2

  18. Scenario 3: Non-electronicpublication Congratulations! Younow have a searchablePDF-file!

  19. The finishing touch • Upload yoursearchablePDF-filetoMyLiriasbibliography

  20. The finishing touch Congratulations! A searchable file of yourpublication is nowavailable in LIRIAS!

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