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OCR and making your publications accessible. A practical guide. What is OCR?. Optical Character Recognition Image => text Full text search made possible. OCR and LIRIAS. Self prepared researcher’s bibliography Upload PDF-file of publication Make it searchable using OCR.

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Presentation Transcript
what is ocr
What is OCR?
  • Optical CharacterRecognition
  • Image => text
  • Full text search made possible
ocr and lirias
OCR and LIRIAS
  • Selfpreparedresearcher’sbibliography
  • Upload PDF-file of publication
  • Make itsearchableusing OCR
3 possible scenarios
3 possiblescenarios
  • PDF-file is alreadysearchable
  • Non-searchablePDF-file
  • Non-electronicpublication
scenario 1 pdf file is already searchable
Scenario 1: PDF-fileis alreadysearchable
  • Determineif file is searchable : ‘Ctrl + F’ + type a random letter or word in document + pressbackspace
  • The word youtyped is nowhighlighted
scenario 1 pdf file is already searchable1
Scenario 1: PDF-file is alreadysearchable

Congratulations!

Younow have a searchablePDF-file!

scenario 2 non searchable pdf file
Scenario 2: Non-searchablePDF-file
  • Determineif file is searchable: ‘Ctrl + F’ + type a random letter or word in document
  • Pop-up ‘No matches found’
  • Use OCR-software
scenario 2 non searchable pdf file1
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Library software license
      • 1 computer in the general reading room withlicense
      • Practical help fromlibrarystaff
      • Advanced + control
scenario 2 non searchable pdf file2
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
scenario 2 non searchable pdf file3
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
scenario 2 non searchable pdf file4
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
      • Click “Read”
scenario 2 non searchable pdf file5
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
      • Click “Read”
      • Check forerrorsand make changes to the textmanually in “Text” field
scenario 2 non searchable pdf file6
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
      • Click “Read”
      • Check forerrorsand make changes to the textmanually in “Text” field
      • Click “Verification”
scenario 2 non searchable pdf file7
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
      • Click “Read”
      • Check forerrorsand make changes to the textmanually in “Text” field
      • Click “Verification”
      • Click next to “Send”
      • “Save as PDF Document …” or “Save as PDF/A Document…”
scenario 2 non searchable pdf file8
Scenario 2: Non-searchablePDF-file
  • Use OCR-software
    • ABBYY Finereader (= recommended)
      • Open Image/PDF
      • Select language(s) !!
      • Click “Read”
      • Check forerrorsand make changes to the textmanually in “Text” field
      • Click “Verification”
      • Click next to “Send”
      • “Save as PDF Document …” or “Save as PDF/A Document…”
scenario 2 non searchable pdf file9
Scenario 2: Non-searchablePDF-file

Congratulations!

Younow have a searchablePDF-file!

scenario 3 non electronic publication
Scenario 3: Non-electronicpublication
  • Printedversion
  • Use scanner or copier at Maurits Sabbe Library
  • Save document as PDF-file
  • Repeat steps for scenario 2
scenario 3 non electronic publication1
Scenario 3: Non-electronicpublication

Congratulations!

Younow have a searchablePDF-file!

the finishing touch
The finishing touch
  • Upload yoursearchablePDF-filetoMyLiriasbibliography
the finishing touch1
The finishing touch

Congratulations!

A searchable file of yourpublication is nowavailable in LIRIAS!

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