Ocr and making your publications accessible
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OCR and making your publications accessible. A practical guide. What is OCR?. Optical Character Recognition Image => text Full text search made possible. OCR and LIRIAS. Self prepared researcher’s bibliography Upload PDF-file of publication Make it searchable using OCR.

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OCR and making your publications accessible

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Ocr and making your publications accessible

OCR and making yourpublicationsaccessible

A practical guide


What is ocr

What is OCR?

  • Optical CharacterRecognition

  • Image => text

  • Full text search made possible


Ocr and lirias

OCR and LIRIAS

  • Selfpreparedresearcher’sbibliography

  • Upload PDF-file of publication

  • Make itsearchableusing OCR


3 possible scenarios

3 possiblescenarios

  • PDF-file is alreadysearchable

  • Non-searchablePDF-file

  • Non-electronicpublication


Scenario 1 pdf file is already searchable

Scenario 1: PDF-fileis alreadysearchable

  • Determineif file is searchable : ‘Ctrl + F’ + type a random letter or word in document + pressbackspace

  • The word youtyped is nowhighlighted


Scenario 1 pdf file is already searchable1

Scenario 1: PDF-file is alreadysearchable

Congratulations!

Younow have a searchablePDF-file!


Scenario 2 non searchable pdf file

Scenario 2: Non-searchablePDF-file

  • Determineif file is searchable: ‘Ctrl + F’ + type a random letter or word in document

  • Pop-up ‘No matches found’

  • Use OCR-software


Scenario 2 non searchable pdf file1

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Library software license

      • 1 computer in the general reading room withlicense

      • Practical help fromlibrarystaff

      • Advanced + control


Scenario 2 non searchable pdf file2

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF


Scenario 2 non searchable pdf file3

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!


Scenario 2 non searchable pdf file4

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!

      • Click “Read”


Scenario 2 non searchable pdf file5

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!

      • Click “Read”

      • Check forerrorsand make changes to the textmanually in “Text” field


Scenario 2 non searchable pdf file6

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!

      • Click “Read”

      • Check forerrorsand make changes to the textmanually in “Text” field

      • Click “Verification”


Scenario 2 non searchable pdf file7

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!

      • Click “Read”

      • Check forerrorsand make changes to the textmanually in “Text” field

      • Click “Verification”

      • Click next to “Send”

      • “Save as PDF Document …” or “Save as PDF/A Document…”


Scenario 2 non searchable pdf file8

Scenario 2: Non-searchablePDF-file

  • Use OCR-software

    • ABBYY Finereader (= recommended)

      • Open Image/PDF

      • Select language(s) !!

      • Click “Read”

      • Check forerrorsand make changes to the textmanually in “Text” field

      • Click “Verification”

      • Click next to “Send”

      • “Save as PDF Document …” or “Save as PDF/A Document…”


Scenario 2 non searchable pdf file9

Scenario 2: Non-searchablePDF-file

Congratulations!

Younow have a searchablePDF-file!


Scenario 3 non electronic publication

Scenario 3: Non-electronicpublication

  • Printedversion

  • Use scanner or copier at Maurits Sabbe Library

  • Save document as PDF-file

  • Repeat steps for scenario 2


Scenario 3 non electronic publication1

Scenario 3: Non-electronicpublication

Congratulations!

Younow have a searchablePDF-file!


The finishing touch

The finishing touch

  • Upload yoursearchablePDF-filetoMyLiriasbibliography


The finishing touch1

The finishing touch

Congratulations!

A searchable file of yourpublication is nowavailable in LIRIAS!


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