Itsc meeting bms status update
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ITSC Meeting BMS Status Update. IT Team 19-Jan-2005. Next Steps Outlined at 06-Dec-2004 ITSC meeting. Complete by 31-Jan-2005 Vendor Evaluations and Solution Selection Membership Specific Approach

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ITSC Meeting BMS Status Update

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Itsc meeting bms status update

ITSC MeetingBMS Status Update

IT Team

19-Jan-2005


Next steps outlined at 06 dec 2004 itsc meeting

Next Steps Outlined at 06-Dec-2004 ITSC meeting

  • Complete by 31-Jan-2005

    • Vendor Evaluations and Solution Selection

      • Membership Specific Approach

        • Engage 2 additional vendors - Avectra, Aptify to understand their membership specific solution to benchmark costs/functionality

      • Oracle/Strategic Framework Approach

        • Rationalize fixed price bid from Oracle

          • Understand Oracle consulting cost drivers

          • Help prioritize, justify and understand estimated future maintenance costs

        • Engage 2-3 Oracle partners to benchmark Oracle consulting costs

  • Complete by 8-Feb-2005

    • Confirm Recommendations/High Level Plan/Costs

    • Prepare recommendation for February Board Meeting


Vendor evaluation status

Vendor Evaluation Status

  • Completed first phase of Proof of Concept (POC)

    • Initial contenders were eliminated:

      • Oracle – based on costs ($8.7mm)

      • ACGI – based on size of company and technology architecture

    • 2nd set of candidates in final selection process

      • Avectra

      • Aptify

        • Demonstrations and reference reviews are underway


Vendor evaluation summary

Vendor Evaluation Summary

  • Key Evaluation Points

    • User Interface

      • Support of business capabilities

      • Streamlined work flow and integration

    • Total Cost of Ownership (TCO)

      • Benchmark build versus ongoing maintenance costs

      • Licensing considerations

    • Strategic Architecture

      • Extensibility and flexibility of design for future business needs

      • Technology framework

      • Ability to integrate with other applications


Vendor evaluation summary to date

Vendor Evaluation Summary to date

  • Aptify

    • Offers a membership specific solution

    • Offers .NET Microsoft architecture which appears flexible, increased availability of out-of-the box functionality and scalable. We are partnering with Microsoft to confirm viability of the technology architecture

    • Broader set of Association applications/modules, eliminating high number of integration points and offers capabilities/modules that can be used later

    • Relatively small company, however has been in business since 1993 – does not appear to be a concern

    • Continue to understand build versus maintain costs relating to TCO

    • Reviewing vendors ability to support IEEE time to market/business needs over time

  • Avectra

    • Same essential points as Aptify

    • Architecture is not so proprietary and is not as tools driven as Aptify.

    • Slightly larger company and client base


Itsc meeting bms status update

BMS Preliminary Capital – DRAFT estimates($ Thousands)


Bms preliminary expense draft estimates thousands through 2008

BMS Preliminary Expense – DRAFT estimates($ Thousands – through 2008)


Next steps

Next Steps

  • Complete by 31-Jan-2005

    • Vendor Evaluations and commitment to do a POC

      • Functional evaluation – Understand scope and high level gaps

        • Engage vendors - Avectra, Aptify to understand their membership specific solution to benchmark costs/functionality

      • Architecture and technical evaluation

        • Engage Microsoft consulting services to help IEEE evaluate the vendors using MS technology (No cost)

        • Obtain preliminary independent research on Avectra and Aptify

    • Gain High level understanding of the impact on moving to Microsoft solution

    • BMS scope and integration approach

      • Membership Specific Approach

      • Oracle/Strategic Framework Approach

        • Determine any relationship that can meet financial requirements


Next steps continued

Next Steps continued

  • Complete by 8-Feb-2005

    • Confirm Recommendations/High Level Plan/Costs

    • Prepare recommendation for February Board Meeting

    • Continue reference checks

    • Continue fine tuning Total Cost of Ownership (TCO)

  • Review Recommendations/High Level Plan/Costs at February ITSC meeting

  • Gain approval at February Board meetings


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