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Booking System overview . Our tracking solution is designed to help the customer with accurate despatch manifests in the delivery process delivering reports to check that their consigned items have been despatched.

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Booking system overview

Booking System overview

Our tracking solution is designed to help the customer with accurate despatch manifests in the delivery process delivering reports to check that their consigned items have been despatched.

Our booking system is very easy to use that sends up to minute information directly to the logistic company. The tool builds your manifest as the day progresses and allows the delivery company to prepare.

Get Started by downloading the file.

Locating the file – Start – All Programs – Trackaparcel

Full url = http://www.trackaparcel.co.uk/apps/booking/

Overview

Trackaparcel booking system is very easy to use which sends up to minute information directly to the logistic company whilst building the manifest as the day progresses. More importantly the system creates accurate daily data

Download here

This allows the company in question to prepare for the days inventory so that they provide the service needed for you.

File Tab – Used for exiting the program


Booking screen

Booking Screen

Opening View

Items can only be booked in on today’s date or future dates.

To select a date double click on the calendar.

Manifested items panel

allowing you to view what has been booked for delivery

Booking area for Existing customers

File Tab – Used for exiting the program


Address database

Address Database

Address Database

Opens up the area where customer details are stored.

Add and edit customers details

Upload existing customers by spreadsheet

Download all your customer details


View amend customer details

View / amend customer details

View & Amend

Click on to the customers details they will appear below and be edited

Add new customer details here

Quick fill address look up

Once you have edited or added customer correctly look for the thumbs up and save.


Spreadsheets import export

Spreadsheets import / export

Import

If you already have a spreadsheet of customer details upload them here.

Please see next slide for more info on how to create a delimited file

Export

Downloading the address details deletes them from the system


Creating tab delimited file

Creating tab delimited file

Spreadsheet

Save as (Other Formats) Tab delimited text file. This will convert the spread sheet into a text file like below:

AddressCode Name Address1 Address2 Address3 Address4 PostCode Country RouteCode

8142/000 JACOBS Cream Cracker ST Next to Butter and Cheese Gloucester Nut 1y UK

Create the Spreadsheet using the same heading format please ensure spelling are done exactly as you see them in this column as the system is case sensitive.

Once you have saved your Tab- delimited file you are ready to upload it into the address database located at the top of your booking screen.


System settings

System settings

Settings

The settings tab is the configuration panel to prefill set jobs that will save time when booking items out for despatch.

Important:

This is where you need to add your System Setting file that is sent to you.

Without doing this your booking system will not work


Import system setting file

Import system setting file

Importing file

The file is delivered as an attachment by email

Download file and Save it to a location that you can easily find.

Import file then close the complete booking program

Open the booking program and your customer settings are complete


System settings1

System settings

System Settings

System account details set by your provider.

In this instance the customer can add addresses and has the ability to add services, countries and types of consignments to the system.

Other tabs to continue set up process.


Label printer

Label Printer

Label Printer

Add printer to your computer first and run any software supplied.

The system will detect all printers on your computer

Select the printer by clicking relevant box.


Services tab

Services tab

Adding Services

If your provider has given you access to this facility you will be able to add the service yourself after agreeing it with your transport company.

Add service required and press enter on your keyboard.


Packages consignments

Packages / Consignments

Preset items

Adding items that are sent regularly will save you time when booking them for shipment.

Look for the Thumbs up to see if you have correctly filled in the form

Adding your dimensions have to be done in millimetres

SAVE


Country settings

Country Settings

Adding Countries

Countries that have been set for shipping

To set counties simply add into the text box and press enter on your keyboard. The country will be added and will become visible in the top box.


Lower screen

Lower screen

Booking

Select today’s date or future date you wish to send item.

Add the customer code and the system will load the address details.

Select the service required , add customer reference.

Select a prefilled package size or add abnormal freight sizes in boxes provided.

Prefilled dimensions

Add Weight

Abnormal dimensions


Searching for customers

Searching for customers

Customer Codes

Using customer codes to find the delivery details is the simplest and fastest way in which to select your customers delivery details.

As you type the code the search will select the nearest option saving the need to type the whole code in.


Manifested items

Manifested items

Manifested Items

As your manifest grows you are able to check the items are listed helping with making sure what should be sent out that day is being sent out.

The system then sends the data instantly to the transport company so that they can prepare the right carriage for it.

Especially helpful when shipping out large or heavy parts.


Exporting manifested

Exporting Manifested

Export Manifest

Once you have finished the days manifest you have the ability to print this off in a excel format.

The booking system allows you to go back to any date and carry out this same operation which is particularly helpful if you need to cross reference queries made.

Especially helpful when shipping out large or heavy parts.


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