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Managing the Concert. Ch. 17: Planning and Managing The Concert Administrative Issues Marisa Bouwkamp. Organization: . Cue Cards . Great way to stay organized Keeps you focused before and after you step on stage Determines the length of time needed for each section of the concert.

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managing the concert

Managing the Concert

Ch. 17: Planning and Managing The ConcertAdministrative Issues

Marisa Bouwkamp


Cue Cards

  • Great way to stay organized
  • Keeps you focused before and after you step on stage
  • Determines the length of time needed for each section of the concert.
    • Announcements/ verbal program notes
    • Entrances/ Exits from stage
    • Performance
cue cards example
Cue Cards: Example
  • Before the Concert:
    • Concert programs: finished and placed outside the auditorium
    • Ushers: Organize a meeting
    • Doors unlocked
    • Equipment
      • Baton
      • Tuner
      • Scores
      • Announcement Cards
cue cards example1
Cue Cards: Example
  • Warm-up
    • Double check wardrobe
    • Line-up for stage entrance
    • Lock the room when you leave
      • You may not want students to leave valuables in the room
cue cards example2
Cue Cards: Example
  • Concert Begins
    • Bring down house lights
    • Opening announcements
  • On Stage
    • List of soloists to acknowledge
    • List of announcements for the audience
  • Topics
    • Concert etiquette
    • Upcoming dates: class trips, deadlines, concerts
    • Extra-curricular opportunities/ private lessons
    • Requests for parent help
    • Student Achievements
    • Special events
    • Thank-yous
    • Mistakes in the program
  • Presentation
    • Keep it brief
    • Small amounts in between ensembles or pieces.
    • Put in concert program or run on a powerpoint prior to the concert.
  • Before:
    • Tune each individual or in sections
    • Use regular tuning sequence with one common tone source
    • Strings: enlist help from experienced players
  • On Stage:
    • Concertmaster: have them enter from stage right and bow. Tune A first then direct students to move to D, G, C, and E
    • No concertmaster: use a visual cue to signal the tuning note
student etiquette
Student Etiquette
  • Moving on stage
    • Change of Ensemble
    • Emergencies
  • Seated in the Audience
    • Have seating reserved to avoid issues during the concert
  • Posture and Instrument Position
    • Rest, Standing, and Playing Position
conductor stage etiquette
Conductor Stage Etiquette
  • Entrance:
    • After the group has settled and tuned
    • Carry only a baton, have music on podium opened
    • Don’t look at the ground
    • Acknowledge the audience
  • Applause
    • Be gracious
    • Gesture to soloists and ensemble
    • Turn to the audience, smile, bow (head down).
    • Bow after every piece but only after the other acknowledgments
conductor stage etiquette1
Conductor Stage Etiquette
  • Beginning a piece:
    • Make eye contact with timpanist and players who begin the piece
    • Lift hands in the conducting ready position
  • Ending a piece:
    • Conductor’s hand and players instruments should stay up until the last note has decayed
    • Lower hands in a way that reflects the style of the ending
aural program notes teaching audiences what we teach our students
Aural Program NotesTeaching Audiences What We Teach Our Students
  • Comments should be short and objective
  • Help guide listeners to find something to which they can relate
  • Allow students/ administration to participate
  • Topics:
    • Introduce themes and motive
    • build layers in a thickly textured piece
    • break down harmonies
    • show how a theme transforms
    • introduce unusual instruments
  • Feldman, Evan, Ari Contzius, and Mitchell Lutch. Instrumental Music Education: Teaching with the Musical and Practical in Harmony. New York: Routledge, 2011. Print
  • Phillips, Kenneth H. Directing the Choral Music Program. New York: Oxford UP, 2004. Print.
  • Nimmo, D. (2002). Programming the perfect concert. Teaching Music, 10(3), 34-38. Retrieved from
  • Music Education Blogs: