Sponsoring j 1 exchange visitors updates procedures
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Sponsoring J-1 Exchange Visitors updates & procedures. Office of International Services (OIS) April 29, 2009. Overview. Additional trainings Review of visa options J-1 “Scholars” at NC State Sponsoring J-1 Scholars Review of significant updates What’s next? OIS webpage OIS Helpdesk.

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Sponsoring J-1 Exchange Visitors updates & procedures

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Sponsoring j 1 exchange visitors updates procedures

Sponsoring J-1 Exchange Visitors updates & procedures

Office of International Services (OIS)

April 29, 2009


Overview

Overview

Additional trainings

Review of visa options

J-1 “Scholars” at NC State

Sponsoring J-1 Scholars

Review of significant updates

What’s next?

OIS webpage

OIS Helpdesk


Additional trainings and topics

Additional Trainings and Topics

Topics will include the “J-1 101”, OIS Helpdesk, and trainings for Directors of Graduate Programs and Grad Secretaries

Save the dates:

Friday, June 12 from 10-12

Wednesday, July 15 from 10-12

Monday, September 14, 10-12


Visa options

Visa Options

OIS

  • Enrolled F-1 and J-1 students

  • J-1 “Scholars”

  • NC State SEVIS-sponsored

  • (Global Training Initiative)

Int’l Employment

  • Perm. Residents

  • H-1B, TN, O-1, E-3

  • (Visitor’s – B1/B2, Visa Waiver Program)

X-Files

F-1 and J-1 students on post-completion training


Activities allowed for j 1 scholars

Activities allowed for J-1 “Scholars”

  • Research

  • Observation

  • Consultation

  • Limited teaching

  • No full-time study, tenure-track appointments, or clinical duties


Minimum eligibility criteria for a j 1 scholar

Minimum eligibility criteria for a J-1 “Scholar”

  • Bachelor’s degree

  • Sufficient funding for self and family

  • NC State faculty supervisor

  • HR appointment


Steps to sponsoring a j 1

Steps to sponsoring a J-1

Begin

Early!!!

(at least 3-6 months before desired arrival date)


Steps to sponsoring a j 11

Steps to sponsoring a J-1

  • (Prepare offer letter for Scholar signed by Department Head)

  • Complete DS-2019 Request Form (Part A by Scholar, Part B by department)

  • Review that Forms A and B are complete and legible

  • Obtain the signatures of the PI and Department Head (and Dean) on Part B

  • Forward complete DS-2019 Request with proof of funding, copy of signed offer letter, and copies of passport bio pages to OIS


What happens next scholar s responsibilities

What happens next? (Scholar’s responsibilities)

  • OIS prepares DS-2019 and forwards to host department with pre-arrival information (and Temp ID number)…

  • Host department express mails DS-2019 and pre-arrival info to Scholar overseas

  • Scholar applies for J-1 visa at a U.S. consulate (Canadians are visa-exempt)

  • Exchange Visitor comes to U.S. presenting J-1 visa and DS-2019 upon arrival at airport

  • Scholar checks in with OIS shortly after arrival on-campus


What happens next on campus

What happens next? (on-campus)

  • Prior to Scholar’s arrival and using the Temp ID (or SSn) the Personnel Rep creates an HR appointment

  • Scholar arrives to U.S. and during first week on campus checks in with OIS (as lawfully required to maintain J-1 status)

  • Scholar can begin activities in department prior to checking in with OIS


What s changed what does it mean

What’s Changed? What does it mean?

Temp ID numbers before arrival (effective immediately):

Personnel Reps must follow HR procedures for new appointments

Scholar may begin activities and procure Campus ID card prior to OIS Check-in

Departments must follow up on OIS Check-in requirement and provide Scholar with Campus ID number to bring to Check-in

Departments must request new DS-2019 / update HR appointment if there is a delay


What s changed what does it mean1

What’s Changed? What does it mean?

Temp ID numbers before arrival (effective immediately): continued

Effective appointment date will be based on arrival to U.S. (date on I-94), and NOT the date of OIS Check-in

After Check-in, OIS will validate SEVIS record and update Campus Community confirming that required Check-in is complete (e-mail notification will be phased out)


Other changes effective by 7 1 09

Other Changes (effective by 7/1/09)

New DS-2019 Request Form

Funding for J-1: $1500 / month (additional needed for dependents)

Dean’s signature requirement

Copy of passport bio page

Copy of signed offer letter

OIS Helpdesk

OIS Webpage

Online processes / new forms


Alert ois if exchange visitor

Alert OIS if Exchange Visitor...

  • notices errors on DS-2019 form

  • will be delayed in arrival to the U.S.

  • plans to participate in activities outside NC State that may involve payment or an honorarium

  • will have a change in funding source, appointment type, or department affiliation


Summary department responsibilities for sponsoring j 1 scholars

Summary: department responsibilities for sponsoring J-1 Scholars

  • Submit complete DS-2019 Request with ALL documentation (3-6 months in advance)

  • Forward DS-2019 to Exchange Visitor

  • Create HR appointment for Scholar

  • Notify OIS of delays in arrival

  • Assist with housing & other necessities

  • Send Scholar to OIS Check-in during 1st week

  • Notify OIS of any changes in funding, position, site of activity, transfers, or early departures

  • Submit requests for extension, as needed


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