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ESF/FTA/RESULTS Session Government Presentation Coast Region July 24, 2003 Vancouver

ESF/FTA/RESULTS Session Government Presentation Coast Region July 24, 2003 Vancouver. Brian McLennan Forest Tech., Application Specialist John Gallimore RPF, Forestry Analyst. Forest Operations Solutions - Information Management Group BC Ministry of Forests. Session Agenda. Overview

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ESF/FTA/RESULTS Session Government Presentation Coast Region July 24, 2003 Vancouver

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  1. ESF/FTA/RESULTS Session Government Presentation Coast RegionJuly 24, 2003 Vancouver Brian McLennan Forest Tech., Application Specialist John Gallimore RPF,Forestry Analyst Forest Operations Solutions - Information Management GroupBC Ministry of Forests

  2. SessionAgenda • Overview • Electronic Submission Framework (ESF) • Break • Forest Tenure Administration (FTA) • Reporting Silviculture Updates and Land Status Tracking System (RESULTS) • Key Messages/Timelines • Support and Help • Questions & Feedback Information Management Group

  3. Overview Information Management Group

  4. Overview • What we are doing: • Implementing 3 new applications at districts: • Electronic Submission Framework (ESF) • Forest Tenure Administration (FTA) • Reporting Silviculture Updates and Land Status Tracking System (RESULTS) • Establishing Electronic Business with clients • Bridging to Ministry of Sustainable Resource Management (MSRM) Information Management Group

  5. Overview • Key Dates: • ESF/FTA/RESULTS start up October 20th, 2003 • 17 month transition period • MoF Deputy Minister: • - As of April 1st, 2005 all tenure and silviculture submissions to MoF will be electronic Information Management Group

  6. Overview • Why are we launching 3 new applications? • e-BC direction to electronic service delivery • Government Reorganization: • Ministry of Sustainable Resource Management • Shared Services • BC Timber Sales • Computer Platform Migration Oracle, Internet, data exchange • Information Management/Technology Plan Information Management Group

  7. Overview • Why... • VM Mainframe Replacement • All applications off VM in 2003 • Outdated technology • Few knowledgeable programmers left • Emerging technologies • VM annual cost Information Management Group

  8. Overview • -FM (E-Forests Management) Initiative • lectronic transactions & records • fficient approval • ffective governance • nable business transformation • nhance forest economy Information Management Group

  9. Overview • Support and Direction • Bill 13 (Electronic Transactions Act), “record be in writing is satisfied if the record is in electronic form”, “signature of a person, that requirement is satisfied by an electronic signature”, “use is not mandatory” • Bill 74 (Forest and Range Practices Act), Section 142“the furnishing of information on request or at specified times, and in a specified format including electronically” Information Management Group

  10. Overview • Impacts of this Launch: • One submission standard • Streamlined information capture & quicker work/operations approval • Map captured with reports • Commitment to implementation & training • Transition strategy & workflow review • Downtime for issuing permits Information Management Group

  11. Overview • Features of Electronic Submissions... • Single “framework” for Industry, MoF, MSRM and BC Timber Sales to submit data to the BC Government • Encapsulates the issues of dealing with multiple ministry databases (MSRM/MoF) • Provides partnerships, agreements and alliances with industry and other interested parties • Vendor neutral - clients can use any data management ‘tool’ Information Management Group

  12. Overview • MoF Vision for Information Exchange: • Increase transparency of business and subsequent information processes • Ask for information once and share it internally as needed across business areas • Work towards electronic exchange Information Management Group

  13. Overview • Vision... • Provide clear consistent goal posts for information submissions • Access to up to date planning information will be available • Be sensitive to all clients’ information systems • Push button submissions Information Management Group

  14. Overview -10 0 5 10 20 years Silviculture Activities (Obligations) Form A-B-C Submissions Appraisals & Licensee Site Plans Forest Development Plans & Standards Approvals Post Free Growing Activities Cutting Permits Silviculture Prescriptions & Standards Approvals Harvested Areas & Revenue Collection Monitoring, Inspections, Compliance, Enforcement to ensure all permit requirements are met • Resource Planning: • Regional Land Use Plans • Land Resource Mgmt Plans • Forest Development Plans • Range Mgmt and Use Plans • Oil & Gas Tenure Plans • Landscape & Watershed Plans • Wildlife and Biodiversity Reports • Revenue: • Forest Stand Appraisals • Rates • Accuracy Checking • Monitor Scalers • Billing • Revenue Collection • Engineering: • Forest Road • Construction • Culvert & Bridge • Installations • Timber Harvesting: • Harvesting Plans • Disturbance Recording • Silviculture activities • Recording • Prescription Document • Activity Treatment Units • Nursery Services: • Seedling Nurseries • Seedling Contracting • 2 Ministry, 40+ Private • Nurseries Key Business Activities (from Public Web Site) Shared Data Warehouse (MoF & MSRM) • CLM • FTA(FTAS) • RESULTS (ISIS) • TTA • REVENUE (many) • MLSIS • ERA • FCAP • NIS • SPAR • ECAS • HBS Business Support Systems Information Management Group

  15. Overview • Summary: • Committed to helping you adapt to ESF • Beginning of e-commerce for MoF • Consistent data standards and submissions • e-FM model established • Continuous Improvement model • One spot shopping for ‘base-map’ inf. Information Management Group

  16. Electronic Submission Framework Outline • Overview • Background • Objectives • Business Model • Process Model • Timeline Information Management Group

  17. Overview • Electronic Submission Framework is: • MoF and MSRM • Two system development teams (Pangaea and Vivid) • MoF clients (BCTS, Forest and Range industries, Oil Gas Commission) • Information Technology/Management sector Information Management Group

  18. Overview • Electronic Submission Framework: • Single interface for clients to submit data to MoF/MSRM databases • Shared data management • Uses a secure website • Message and tracking facility Information Management Group

  19. De-mystifying ESF C.O.O.L.!!… Spatial and attribute data linked together in one document and I can see both in RESULTS and LRDW?! Information Management Group

  20. Overview Electronic Submission User System Submission WEB-Site Map Report WEB-Site District Industry BC Timber Sales MSRM Submission Broker FTA Tenure MSRM Registries Message Collaboration Information Management Group

  21. Overview • ESF is... • Designed on top of industry technology standards (XML / GML) • XML = Extensible Markup Language language for documents that contain structured data • GML = Geography Markup Language is a subset of XML that includes both spatial and non-spatial properties of geo features Information Management Group

  22. Background • ESF Objectives: • Map & report always together • Reduce paper submissions and requests • One consistent, standard data format • Complete the circle (information accessible to all) • Reduce manual re-processing of map & report information Information Management Group

  23. Background • ESF Objectives (cont’d) : • Reduce transcribing and reconciliation errors • Improve collection and integration of information • Reduce administrative effort of MoF/MSRM staff and clients • Reduce time for approval process • Potential cost reduction for all stakeholders Information Management Group

  24. Background • Services of ESF Consultants: • Provide expertise in technology solutions • Provide business knowledge and data management • Submit data electronically to MoF behalf of clients • Extend scope of services provided to clients • Client/government liason Information Management Group

  25. Key Messages • MoF Requirements of ESF Consultants • BCeID • Certified ESF Service Provider • Feature Manipulation Engine (FME) familiarity for license acquisition • Forest Investment Account (FIA) familiarity for data exchange initiatives • Industry/Consultants test placement Information Management Group

  26. Business Model Information Management Group

  27. Business Model Changes • MoF Districts will no longer capture/enter spatial and attribute data for licensee tenure and silviculture data • Tenure data (spatial & attribute) will be available via FTA for SDM approval • Silviculture data (spatial & attribute) will be available via RESULTS for Inquiry and Reporting • Overall precision/accuracy of data will improve with less human intervention/filtering Information Management Group

  28. Process Model Error Notification Client Create the submission document Client Upload to ESF submission website ESF Validate the document structure Business Appl Failure Message Validate the document content Business Appl Appropriate processing Information Management Group

  29. Process Model • Security Services: • Authentication: identifies who the user is • Authorisation: restricts based on rules • Directory: determines which company the user works for, to prevent unauthorised viewing of information • Company manages ID’s Information Management Group

  30. Process Model • Schemas... • Validates submission structure(completion) • Business areas (Silv, Tenure) have schemas that are associated to them(content) • Example, tenure application type “CP Applications and Amendments” is associated with “BCTS” and “Industry” Information Management Group

  31. Data Clean Up Industry, BCTS, Consultants MoF Spatial Conversion Tool Website Licensee Map Project MoF/SRM Transform to GML/XML Transform INCOSADA ESF INCOSADA FTAS Tenure Roads FTA Results SOE OP DB Attribute MoF Op DB Spatial SRM LRDW Copy Nightly Replication Information Management Group

  32. Timeline and Implementation • Timelines: • MoF/MSRM ESF integration testing with FTA/RESULTS complete July • ESF test bed ready for client test submissions August • Target start date October 20, 2003 • Ongoing maintenance post October 2003 Information Management Group

  33. Break • Please enjoy some refreshments and meet your colleagues!!! Information Management Group

  34. Forest Tenure Administration • Introduction • Background • Objectives • Business Model • Processing Model • Implementation Strategy Information Management Group

  35. Introduction • FTA Project Management • Business Sponsor RTEB, John Mallett • Business Project Lead, Don Mullett • FTA Data Custodian, David Engen • FTA Project Team • DVA Britt Yorston, Barb Anthony • DOS Dave Andersen • DKA Gord Bower • DKM Sue Wessel • RTEB Donna Stapley Information Management Group

  36. Introduction • FTA is... • revitalised, streamlined web based application that replaces FTAS • links to electronic Forest Management (e-FM) initiative & meets VMAR objective • shares data across MoF/MSRM & spatial data is available to clients • accepts electronic submissions from Industry (spatial & attribute data) in standard format Information Management Group

  37. Introduction • FTA... • Supports the new Forest and Range Practices Act • Modules include: • Block, road, range, recreation, private mark, • Client • Administration • Inbox • BCTS functions removed except TSL# issue Information Management Group

  38. Objectives • FTA Objectives: • Link spatial & attribute databases (registries & tenures) across ministry organisations to improve decision making • Protect the interests of all clients (conflict resolution) • Uses spatial information, along with attribute, to manage tenure and file locations Information Management Group

  39. Objectives • FTA Objectives (cont’d): • Is accessible via the web to allow MoF/MSRM staff to manage their information, • Interface with Map-Viewi for the Web system Information Management Group

  40. Business Model • Issue permits and manage file status • Map report web site facilitates determining encumbrances of a tract of land for clearance purposes • Status processing of Exhibit A’s • Linkage to other corporate system eg. RESULTS, CIMS, ERA, ECAS, HBS Information Management Group

  41. Business Model • Time savings for Permit issuance, quicker turn around and less re-keying and re-digitizing • Easy secure access to submitted information • Inbox workflow will allow MoF and MSRM staff to manage submissions in a timely manner Information Management Group

  42. Business Model • Display spatial information on the file from rendered image or Mapviewi • Updating FTA allows tenure and file updates to the MSRM LRDW warehouse Information Management Group

  43. FTAS - Process Model 1. Key-In Data 6. Prepare and Issue 2. Pass paper maps to Drafting Cutting Permit 3. Digitize MOF Client FTAS 5. Clearance HQ -STATUS INCOSADA Files 4. Send to HQ Elapsed Time WEEKS Information Management Group

  44. FTA -ESF Process Model XML/GML Spatial, File Type File ID Etc. ELECTRONIC SUBMISSION WEB-SITE ML, BC Timber Sales, District • Apply business rules (software) • Create CP and Mark (software) • Goes to Inbox (ET Minutes) • Send Clearance Request • Status (Pending Issuance) • Create Legal Document • DM Signs • Status HI Cutting Permit FTA MoF MSRM MOF (Attribute) MSRM (Spatial) Information Management Group

  45. Business Model • Advantages of FTA to FTAS • No manual process for spatial • Exploit efficiencies in processing • Reduce cases where spatial is separated from attributes (data integrity) Information Management Group

  46. RESULTS • Introduction • Background • Objectives • Business Model • Processing Model • Implementation Strategy Information Management Group

  47. RESULTS • Currently 35% submitted electronically • mapping updates are manual • Will eventually represent 1million ha of FC updates/year Information Management Group

  48. RESULTS • Background • Initiated in Fall 2001; • Supports the new Forest and Range Practices Act(Dec 2002) • Prototype complete Dec 2002 • Openings, Activities, Forest Cover, Milestones, Standards, In Box • Linkages to FTA, SPAR, CIMS Information Management Group

  49. RESULTS • Objectives • 1 digital submission format for Silviculture reporting • 1 definitive spot for ‘disturbed’ opening information • 1 application to view and report silviculture information for MoF/Clients • 1 place for documentation, online help Information Management Group

  50. FS 708 Form B Harvesting Activities FS708 Form B Silviculture Activities Corporate Database RESULTS Licensee X Information System Licensee enter information via web Opening 82L 050 0.0 1234 Electronic Data Transfer Polygon 124 FS 708 Form C Forest Cover Polygon 123 Polygon 125 FS658 SILV SURVEY PLOT FS659 SILV SURVEY SUMMARY FS810 FOREST COVER DATA ENTRY RESULTS FSP Standards(FS708A) applied to the standards units within a cutblock No Forms to District office No Data Entry Information Management Group

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