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Music Library and ReCAP: Update and Statistics

Music Library and ReCAP: Update and Statistics. Zack Lane ReCAP Coordinator September, 2012. ReCAP Columbia University. Outline. Review of ReCAP operations Physical plant and new modules Recent projects Data Basic analysis: accession , requests and circulation Language EDD

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Music Library and ReCAP: Update and Statistics

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  1. Music Library and ReCAP:Update and Statistics Zack Lane ReCAP Coordinator September, 2012 ReCAP Columbia University

  2. Outline • Review of ReCAP operations • Physical plant and new modules • Recent projects • Data • Basic analysis: accession, requests and circulation • Language • EDD • High-use titles • System-wide trends ReCAP Columbia University

  3. ReCAP: Physical Plant • 9.7 million books • CUL 4.0, NYPL 3.5, PUL 2.2 • 5 Modules complete • 2 planned for construction: Module 8 & 9 have broken ground, expected to open June 2013 • CUL manages transfers with quotas • Tours conducted once or twice each year ReCAP Columbia University

  4. Music Library Collections at ReCAP • Music Library has both generalin multiple formats at ReCAP • Print monographs, scores, CDs, LPs, and DVDs • All are circulating collections • Items in poor physical condition do not circulate • Lots of information and instructions can be found on the ReCAP and Music Library website ReCAP Columbia University

  5. What Data? • Four basic categories of data • Accessions • Requests • Delivery • Circulation • Detailed information can be found at the ReCAP Data Center website • Website now includes introductory presentations for all basic categories AND analysis ReCAP Columbia University

  6. Accessions/Requests by CLIO Location • TOTAL : 93,752 / 16,805 (Request Rate 2.62%) • off,msc: 29,293 / 5,660 (2.85%) • off,msr: 27,603 / 3,894(1.99%) • off,mus: 35,044 / 7,012(2.89%) • off,mvr: 1,812/ 239 (5.41%) ReCAP Columbia University

  7. Music Library Accessions • Chart of Music accessions by fiscal year • Transfer began when ReCAP opened in 2002 • Large load-in FY03 • Transfer projects for collection growth offset and space need • Typically allotted 5,000 items in yearly quota • Detailed information on project may be found on Music/ReCAPwebsite ReCAP Columbia University

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  11. Request • East Asian requests increased past two years • ILL/BorrowDirect • Tech Services/Preservation • System-wide volume has leveled off in past four years • Circulation activity trends • Electronic resources • Monthly request volumes in phase with academic calendar • 50% more requests in Fall and Spring than Summer system-wide • Low-use or low-volume = noisy data ReCAP Columbia University

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  19. Delivery • Items physically delivered to East Asian circulation desk • Majority are EA-owned collections • Requests outpace deliveries ReCAP Columbia University

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  23. Request Rate • Request rate is a measure of collection usage • It is the percentage of ReCAP collections requested during a twelve-month period • Provides staff one way to gauge overall use of offsite collections • Request rate is one factor used to structure ReCAP facility staffing model • Patron access to offsite collections is excellent: dynamic with few failures • Measured two ways: • Annual • Lifespan ReCAP Columbia University

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  25. EDD Requests • Individual patrons can have impact on data • General trend has been downward due to purchase of e-resources ReCAP Columbia University

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  29. More Data Available • More information about data sets can be found on the ReCAP Data Center website • Primary data categories include: accession, retrieval, delivery and circulation • Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator • Please see the main ReCAP website for general information about CUL procedures and systems ReCAP Columbia University

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