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Nancy Cameron Project Manager / PMO Lead 3M / Medical Division IT PMO User Group Teleconference Date: January 8, 2003 PowerPoint PPT Presentation


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Nancy Cameron Project Manager / PMO Lead 3M / Medical Division IT PMO User Group Teleconference Date: January 8, 2003. PMO User Group Teleconference --Agenda--. Company Name and Description PMO / Project Offices / PM Professional Associations across 3M

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Nancy Cameron Project Manager / PMO Lead 3M / Medical Division IT PMO User Group Teleconference Date: January 8, 2003

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Nancy CameronProject Manager / PMO Lead3M / Medical Division ITPMO User Group TeleconferenceDate: January 8, 2003


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PMO User Group Teleconference--Agenda--

  • Company Name and Description

  • PMO / Project Offices / PM Professional Associations across 3M

  • PMO structure within 3M/Medical Division IT – Functions / Responsibility

  • Background – Why EPM in 3M/Medical Division IT?

  • EPM Toolset

  • Project Management Methodology: Status and Use

  • Future Opportunities

  • Top PMO Challenges


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The 3M Organization

3M's business units comprise six major markets:


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PMO User Group Teleconference--Background--

  • PMO, Project Offices, Professional Associations within 3M

  • PMO structure within 3M/Medical Division IT


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3M/MD-IT Project Office--Vision Statement--

  • Develop and implement Project Management process, tools and methodologies to give us:

  • visibility into the work being done and the process for doing that work.

  • visibility into the effort expended for that work

  • visibility of resource commitment across projects and their availability for new work

  • information to help us to prioritize efforts and new work requests at an organizational level.


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Enterprise Project Management

Methodology

Resource Management

Tools

Templates

Alignment with Business

Strategy and Objectives

Portfolio Management

Collaboration

Asset Management

Project Management

Knowledge Management

Phase III

Process

Phase I

Phase II


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Enterprise Project Management--Framework--


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PMO structure in 3M / Medical Division IT--Roles / Responsibilities--

  • Project Manager, Business/IT projects

  • Process Improvement – utilize Six Sigma methodology to define,improve and measure project management/PMO processes as well as all MD-IT operational processes

  • Coach project managers and resource managers

    • project scheduling

    • resource utilization

    • project prioritization

  • PM Training – project scheduling/control

  • Documentation

  • Future . . . Sharing / learning best practices


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Processes Improvement Opportunities

--High Level Activity Map--


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EPM ToolSet

System Users / Components Used

  • ~ 100 licensed users (MD-IT, Corp IT, Business)

  • Time, Workbench, MSProject (import), Resourcer (ltd) and Planner

  • Reports built in Business Objects   

    Maturity of System Use


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EPM Implementation / Decisions

  • Both project & non-project time tracked

  • Time-Tracking required for all MD-IT resources

  • Single source project initiation

  • Efforts larger than 24 hours are projects

  • Required PM documentation w/ suggested templates

  • Weekly project status

  • Monthly usage/status reporting

  • Criteria / weighting to prioritize projects


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Project Management Methodology-- Done/Yet to do --

Utilize:

  • RUP SDLC methodology

  • Process Information Guide (PIG)

  • Lotus Notes ‘Team Room’ – project communications

    To Do:

  • Right-size project templates, documentation for the types of projects/support we provide

  • Incorporate aspects of Six Sigma process methodology into projects – common terminology

  • Profile projects – author PMLC methodology into Planner

  • Develop common templates, roadmap


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PMO – Future Opportunities

  • Niku 6 upgrade (web-based)

  • Metrics identification / measurement

  • Align project/portfolio management processes with Six Sigma methodology

  • Embed SDLC, PMLC & Six Sigma methodologies within EPM tools

  • Charge-back system interface with Niku & Peoplesoft


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PMO – Top Challenges

  • Selling value of PMO organization to MD-IT management – new sponsorship

  • Functional responsibility with accountability

  • Position Six Sigma process improvement, controls, measurements within PMO

  • Expanding Project Management maturity & establish improvement measures

  • Niku 6 upgrade & implementation


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