Report on the Virginia Early Warning System (VEWS)
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Report on the Virginia Early Warning System (VEWS) Education Commission of the States June 27, 2013. Virginia Department of Education. June 27, 2013. Early Warning Systems. Early warning systems (EWS) rely on readily available data housed at the school to:

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Report on the Virginia Early Warning System (VEWS)

Education Commission of the States

June 27, 2013

Virginia Department of Education

June 27, 2013


Early warning systems
Early Warning Systems

Early warning systems (EWS) rely on readily available data housed at the school to:

  • Predict which students are at-risk for dropping out or failing

  • Target resources to support off-track students while they are still in school, before they drop out

  • Examine patterns and identify school climate issues

Virginia Department of Education

June 27, 2013


Ninth grade is a critical year
Ninth Grade is a Critical Year

  • Ninth grade is a “make-or-break year”

    • More students drop out in ninth grade than any other high school grade

    • A disproportionate number of students who are held back in ninth grade subsequently drop out

  • Monitoring students’ progress throughout ninth grade—and even during the first semester—provides powerful indicators that can predict whether students will complete high school

Virginia Department of Education

June 27, 2013


Key indicators
Key Indicators

Engagement

  • Attendance/absenteeism

    Course Performance

  • Course grades

  • Number of credits earned

    End-of-Year Indicator

  • Core course performance and accumulated credits

Virginia Department of Education

June 27, 2013


High yield academic indicators attendance
High-Yield” Academic Indicators: Attendance

  • Additional schoolwide interventions per 500 students in a Title I school: $179,000

  • Includes the purchase of supplemental reading and mathematics programs, programs for English Language Learners (ELLs), and professional development

  • (Title I Priority schools could receive up to $750,000)

Virginia Department of Education

June 27, 2013


High yield academic indicators course failures
High-Yield” Academic Indicators: Course Failures

Virginia Department of Education

June 27, 2013


High yield academic indicators gpa
High-Yield” Academic Indicators: GPA

  • In the second year of warning, a contractor is assigned to the school and VDOE Office of School Improvement staff members assist and monitor the school. The contractor and OSI staff members review the school improvement plan and data provided by the school to determine what is working and what needs to be changed.

Virginia Department of Education

June 27, 2013


High yield ninth grade indicators
“High Yield” Ninth Grade Indicators

Virginia Department of Education

June 27, 2013


Virginia data class of 2012
Virginia Data – Class of 2012

http://www.doe.virginia.gov/statistics_reports/graduation_completion/cohort_reports/index.shtml

Virginia Department of Education

June 27, 2013


Standards of accreditation
Standards of Accreditation

  • Modifications to Virginia accreditation calculations that included the Graduation and Completion Index (GCI) were approved by the Virginia Board of Education in February of 2009

  • New accreditation requirements were implemented with the graduating cohort of 2011

  • Graduation and Completion Index scores were factored into accreditation ratings for every school with a graduating class beginning with the 2011-2012 school year

    http://www.doe.virginia.gov/boe/accreditation/index.shtml

Virginia Department of Education

June 27, 2013


Graduation and completion index gci point values
Graduation and Completion Index (GCI) Point Values

Virginia Department of Education

June 27, 2013


Vews tool features
VEWS Tool Features

Select schools, the National High School Center, the Appalachia Regional Comprehensive Center, and Virginia Department of Education (VDOE) conceptualized the current VEWS Tool.

This version allows users to:

  • Import data from the state and school divisions’ database

  • Accommodate local contextual factors for high schools (e.g., semesters vs. trimesters vs. quarters)

  • Align with the Virginia pre-high school index

  • Modify the benchmarks/thresholds based on analysis of longitudinal data (i.e., indicator validation)

Virginia Department of Education

June 27, 2013


Vews tool features1
VEWS Tool Features

Features (Continued):

  • Integrate behavioral indicators (referrals and suspensions)

  • House an inventory of dropout prevention interventions

  • Assign students to intervention programs and monitor student response and progress in the interventions over the course of the school year

  • Create pre-set school-level summary reports, detailed student-level reports, and individual student reports

  • Create customized student-level reports

Virginia Department of Education

June 27, 2013


Risk indicators in the vews tool
Risk Indicators in the VEWS Tool

Virginia Department of Education

June 27, 2013


7 step ews implementation process
7-Step EWS Implementation Process

  • Step One: Establish the school EWS team, assign roles, and communicate responsibilities of the team in improving the graduation rate at the school

  • Step Two: Import data into the EWS tool (at a minimum, prior to the beginning of the ninth-grade year and at the end of each marking period)

  • Step Three: Frequently review and monitor data to identify students at risk for failing or dropping out and to understand patterns in student engagement and academic performance

Virginia Department of Education

June 27, 2013


7 step ews implementation process continued
7-Step EWS Implementation Process(Continued)

  • Step Four: Look beyond the indicators to identify root causes for student disengagement with school and academic failure

  • Step Five: Assign and provide interventions to address students’ identified needs

  • Step Six: Use data to monitor the progress of students who are participating in interventions to make midcourse corrections, add new interventions, or discontinue interventions as needed

  • Step Seven: Develop, implement, and monitor the school improvement plan

Virginia Department of Education

June 27, 2013


School improvement planning requirements for warned schools
School Improvement Planning Requirements for Warned Schools

  • The school uses the Eight Elements of High School Improvement: A Mapping Framework available at the National High School Center’s Web site to develop the school improvement plan. http://www.betterhighschools.org/pubs/documents/EightElementsMappingFramework.pdf

Virginia Department of Education


School improvement planning requirements for warned schools continued
School Improvement Planning Requirements for Warned Schools(Continued)

The improvement plan includes the following:

  • Specific measures for achieving and documenting student academic improvement

  • Instructional practices designed to remediate students who have not been successful on Standards of Learning tests

  • Intervention strategies designed to prevent further declines in student performance and graduation rates

Virginia Department of Education


School improvement planning requirements for warned schools continued1
School Improvement PlanningRequirements for Warned Schools (Continued)

  • Specific intervention strategies, as follows:

    • TA01: The school uses an identification process for all students at risk of failing or in need of targeted interventions.

    • TA02: The school uses a tiered, differentiated intervention process to assign research-based interventions aligned with the individual needs of identified students.

    • TA03: The school uses a monitoring process for targeted intervention students to ensure fidelity and effectiveness.

Virginia Department of Education


Vews risk status screenshot
VEWS – Risk Status Screenshot

Virginia Department of Education


Datacation performance report screenshot
DataCation – Performance Report Screenshot

Virginia Department of Education


Contact information
Contact Information

  • Dr. Kathleen Smith

  • Director, Office of School Improvement

  • Virginia Department of Education

  • (804) 786-5819

  • [email protected]

Virginia Department of Education


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