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Creation of asset registries in Spain. Rodrigo Sánchez Jiménez / Iuliana Botezan Publidoc - UCM. ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008. PUBLIDOC – UCM. Research group. Research group at the “ Universidad Complutense de Madrid ”

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creation of asset registries in spain

Creation of asset registries in Spain

Rodrigo Sánchez Jiménez / Iuliana Botezan

Publidoc - UCM

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

publidoc ucm research group
PUBLIDOC – UCM. Research group
  • Research group at the “Universidad Complutense de Madrid”
  • Background: Library and Information Science
  • Research Interests:
    • Public Sector Information management
    • Public Sector Information re-use
    • Public Sector Information licensing

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

publidoc ucm research group1
PUBLIDOC – UCM. Research group
  • Current main project: “Public sector information and documentation re-use in Spain. Adaptation to the European information dissemination framework”. (Funded by the Education Ministry)
  • Main Goals of the project:
    • Analysis of PSI characteristics and types.
    • Analysis and evaluation of PSI management practices.
    • PSI re-use perspectives and European Directive implementation.
    • Evaluation of the possibility of creating asset registries

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

current project on psi re use i
Current Project on PSI re-use I
  • First stage (concluded by 2004) global analysis
    • A single research group cannot carry out an exhaustive inventory of PSI assets
    • We might be more useful by providing a methodology for doing so
    • Public administration might adopt whole or part of that methodology and apply it (systematically) to assets under its responsibility
    • Main kinds of information assets identified. Work plans follow to analyze each of them

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

current project on psi re use ii
Current Project on PSI re-use II
  • Main types of public information assets
    • Official publications (serials and monographs)
      • Second stage (concluded 2005)
    • Databases (both free and non-free)
      • Third stage (concluded 2008)
    • Administrative archives and registries
      • Forth stage (to begin by October)
    • Miscellaneous digital content

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

current project on psi re use iii
Current Project on PSI re-use III
  • Administrative levels
    • Governmental and Central administration
    • Regional (autonomic) administration
      • Very important in Spain
      • Heterogeneous
    • Local administration
  • We have analyzed the central administration. Will begin with (some) autonomic administrations next year.

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

official publications goals and methodology
Official publications: goals and methodology
  • Research goals:
    • Analyzing the editorial characteristics of the Central Administration (AGE) (from 2000 to 2005)
    • Providing clues to improve public dissemination of administration’s publications
  • Parallel to the project a list was created by the ministry of presidency. Based on the INOP.
  • Analyzed items
    • International Number of Official Publications
    • Periodicity of publications
    • Subjects of publications (subject overlaps, interesting subjects for citizens and for administrations)
    • Pricing and licensing

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

official publications conclusions and recommendations
Official publications: conclusions and recommendations
  • International Number of Official Publications
    • Not correctly applied. Several INOP for a single publication, several publications in the same INOP. Is it at all adequate for the digital environment?
  • Not enough descriptive information on official publications
    • The Ministry of the Presidency keeps a database of official publications that is not descriptive enough
  • No clear license system available
    • Obvious recommendation is to create one
  • Less coverage of local and autonomic administration in available asset lists or access points
    • A single access point for all official publications is desirable.
databases i
Databases I

1.- Search and identification of databases

  • Done manually, no single source of references found
  • Browsed every ministry and found several hundreds of databases (possibly not all)

2.- Analysis and description of the following fields:

  • Formal data on identification, as title, URL and editor
  • Characteristics of information, as class, type, source, coverage…etc.
  • Access and querying
  • Contents

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

databases ii
Databases II

3.- Creation of an asset register

  • Every database described in the same way
  • Single access point
  • Search engine over metadata on 500 databases
  • Already on-line but not yet available due to …

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

databases iii
Databases III

4.- Why we have not yet published it

  • Governmental shift of ministries structure!
    • Some new ministries created, some merged into a single one, some dissapeard, so urgent updating of databases is needed.
  • Some minor technical problems with search engine.

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

databases iv
Databases IV
  • Databases are very difficult to find and keep updated.
    • Even when one knows they exist or has found them before.
  • There is not a single access point to public information databases. We are working to create one
    • In too many cases, not even a partial one (a ministry access point)
  • Databases are heterogeneous and not interoperable. That requires cooperation between administrations.

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

archives and registries i
Archives and registries I
  • Has not yet been attempted. Only preliminary analysis.
  • This should be a major source of information for re-use.
    • Implies massive amount of information
    • Raw data can be aggregated by third parties in order to provide value-added information and services.
  • TROUBLE: the directive is difficult to implement due to Spanish law on administrative procedures.

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

archives and registries ii
Archives and registries II
  • Law on public administration and administrative procedures (LRJPAC)
    • Restricts access in many situations
    • It is complex because its linked to other laws
    • It is fuzzy and subject to interpretation
    • Tradition of denying access to stay out of troubles.
  • Requires the directive to be transposed in practice (and in spirit)
  • Probably some major legal changes should occur

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

web content and miscellaneous documents
Web content and miscellaneous documents
  • Much less interesting
    • A-systematic (chaotic).
    • Might be useful for citizens, but not for re-use agents
  • Much more difficult to organize / aggregate
    • Multiple formats
    • Multiple topics
    • Multiple uses (not well defined)

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

conclusions
Conclusions
  • A single access point (web portal or similar) should be created for all information assets.
  • Interoperable and useful descriptions are required.
  • A lot of work has to be done on serial publications as to provide them with clear identification numbers.
  • Licensing and pricing are not well defined
  • Legal and mentality changes are required in order to create useful asset registries for a great part of the information (archives)

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

future work
Future work
  • Publishing our asset registry of public information databases
  • Extending our activities to the autonomic administration (some autonomies already interested)
  • Promoting a culture of free access to information
  • Create agreements with general administration of the state in order to normalize, describe and spread information that has no legal protection

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

future work1
Future work
  • Contacting with other European agents, research groups, professionals to get some feedback
  • Workshop on Madrid (September 2008) about metadata for PSI

ePSIplus Conference: ‘PSI Re-use Who Takes Action Next?’ Brussels, 13 June 2008

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