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SAFETY NET HEALTH CARE RFP. June 22, 2010. Pre-Proposal Conference. Overview ● HCF Mission and Grantmaking Strategy ●The Safety Net RFP ●The Application Components & Key Dates ●The On-Line Application Process ●Questions & Answers. MISSION.

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June 22 2010

SAFETY NET HEALTH CARE RFP

June 22, 2010

Pre-Proposal Conference


June 22 2010

Overview

●HCF Mission and Grantmaking Strategy

●The Safety Net RFP

●The Application Components & Key Dates

●The On-Line Application Process

●Questions & Answers


June 22 2010

MISSION

Provide leadership, advocacy and resources that eliminate barriers to quality health for uninsured and underserved in our service area 


June 22 2010

Service Area

● Kansas City, MO

● Cass, Jackson and Lafayette

counties in Missouri

● Allen, Johnson and Wyandotte

counties in Kansas


Grant types

Foundation Defined

Based on Foundation’s determination of need:

Safety Net Care

Healthy Lifestyles

Mental Health

Request for Proposals

1 to 2 year Grants accepted

1 proposal per RFP (2 for universities, hospitals and cities) allowed as lead organization

Reviewed by staff & outside reviewers – recommended to program committee – final approval by Board

Grant Types

  • Applicant Defined

  • Based on applicant’s determination of need

  • Accepted and awarded throughout the year

  • Limited 1 proposal per yr

  • No greater than $75,000

  • Reviewed by staff and recommended to program committee – final approval by Board

  • $50,000 and under reviewed by staff and approved by CEO.


June 22 2010

Safety Net Care RFP

  • To provide support for programs, projects and services that improve access to effective safety net care and

  • improve the overall health status of individuals and

  • communities who are indigent and underserved

  • Areas of Emphasis

  • ●Strengthening Organizational Capacity

  • ●Delivering Culturally Competent Services

  • ●Enabling Community-Based Health Planning

  • ●Improving Efficiency and Access to Care


June 22 2010

What is Safety Net Health Care ?

  • The default health care system for the poor and underserved who do not have access to health care.

  • A patchwork of institutions, non-profit and faith-based organizations and individuals that deliver a significant level of healthcare and other related services to uninsured, Medicaid and underserved patients.

    Providers of Safety Net Care

  • Either by legal or explicitly adopted mission, they offer care to patients regardless of their ability to pay for those services

  • A substantial share of their patient mix are uninsured, Medicaid, and other vulnerable patients.(Institute of Medicine, 2000)


June 22 2010

Safety Net RFP Dates

  • Letter of Intent

  • July 28, 2010 by 5 pm

  • 2. Full Narrative Proposal

  • August, 25, 2010 by 5 pm

  • 3. HCF Board Review/Approval

  • November 18, 2010


June 22 2010

GRANT APPLICATION PROCESS

All proposals should be submitted electronically

Step 1: Letter of Intent

Step 2: Full Narrative Proposal


June 22 2010

  • EXCEPTIONS

  • Organizations that lack the IT capacity necessary for electronic submission may submit hard copy requests. Guidelines are found in the Safety Net RFP.

  • Assistance is available to those organizations that would like to submit electronically but lack the IT capacity. This can be arranged through HCF.


June 22 2010

STEP 1:LETTER OF INTENT

Due: July 28, 2010


June 22 2010

Letter of Intent (LOI)

  • Includes the following information:

  • Electronic Application Form:

    • Organization Profile

    • Contact Information

    • Project Summary

  • Attachments (Upload):

    • Letter of Intent Template:

    • Need or Case Statement that discusses the problem or need to be addressed by your project or program.

    • Grant Purpose Statement that explains the project/program that the proposed grant will fund, followed by a brief description of project/program activities.

    • Amount of Funding to be requested and the proposed grant period.

    • IRS Determination Letter

  • If submitting a hard copy, submit the original and four copies of the LOI and cover page.


June 22 2010

http://www.healthcare4kc.org


June 22 2010

www.healthcare4kc.org


June 22 2010

Acknowledgements

After Submitting the LOI Applicants will receive:

  • An automated e-mail indicating the application was received & you should proceed with full proposal.

  • Electronic link to access your application. IMPORTANT: Application can be easily accessed using this link – Save it.

  • After staff pulls electronic application into our grant system we will also send an acknowledgement


June 22 2010

STEP 2:FULL PROPOSAL

Due: August 25, 2010

by 5 PM


Full proposal includes

Full Proposal Includes

● Abstract - Not to exceed 250 words

- website examples

● Problem or Need Statement (20 pts)

● Project Overview (70 pts)

● Diversity Statement (10 pts)

● Proposal attachments:

-Budget worksheet & Narrative

-Letters of Support/Commitment

- Current FY Operating Budget

- List of Board of Directors w/ Demographic Information

(i.e Race/Gender)

-Most recent IRS 990

-Most recent Audit

-Certificate of Incorporation


June 22 2010

Project Overview

  • Includes:

    • ● Brief history of organization, current programs and services

    • ● Organizational fit with proposed project

      ● Target population/communities

    • ● Proposed project activities

    • ● Outcomes evaluation

    • Logic Model & Outcomes Measurement Framework-optional

    • ● Staffing & capacity

    • ● Collaboration

    • ● Sustainability

    • ● Rationale for multi-year funding (up to 2 years)


June 22 2010

Goals of Evaluation

● Purpose is to assess or improve a

particular program.

How will you know if your program is

successful?

● How will you use the data you collect?

If it is only to report to HCF, it probably isn’t

the right data.


June 22 2010

Grantees should be realistic about what they hope to accomplish

● Focus on short term outcomes

● Outcomes should make sense for a

particular project

● Sometimes less is more


June 22 2010

Focus on Lessons Learned

  • What worked and what didn’t?

    • Support & Barriers

    • Unanticipated Outcomes


June 22 2010

PROGRAM LOGIC MODELS

and

OUTCOME MEASUREMENT

FRAMEWORKS


A budget worksheet s narrative

A. Budget Worksheet(s) & Narrative

Budget Worksheet (2 versions)

  • 1 Year Grants

  • Multi-Year Grants (up to 2 years)

    Budget Narrative

  • Detailed explanation of each line item for 1 year and multi-year grants

  • Specificity – What exactly would HCF grant dollars pay for?


June 22 2010

Multi-Year Grant Requests RequestsRequestsFundingIn-KindTotal

Budget Overview From HCFFrom HCFFrom HCFOther(Multi-Year)

( First Year) (Second Year) (Third Year) ( Multi-Year)

Net revenue

HCF Grant50,000 50,000 50,000 00 150,000

Health Department 0 0 0 30,0005,00035,000

Total Revenue 50,000 50,000 50,000 30,000 5,000 185,000

Expense

Salary 40,000 40,000 40,000 25,0000 145,000

Benefits & Taxes 1,000 1,000 1,000 00 3,000

Total Compensat. 41,000 41,000 41,000 25,0000 148,000

Equipment 2,000 2,000 2,000 2,0005,000 13,000

Supplies 0 0 0 0 0 0

Other Direct Expense 3,000 3,000 3,000 3,000 0 12,000

Sub-total 46,000 46,000 46,000 30,000 5,000 173,000

Indirect Expense (10%) 4,000 4,0004,000 00 12,000

Total Expense 50,000 50,000 50,000 30,0005,000 185,000


June 22 2010

Multi-YearRequests FundingIn-KindTotal

First Year Budget From HCFOther

Net revenue

HCF Grant 50,000 00 50,000

Health Department 0 10,000 2,00012,000

Total Revenue 50,000 10,000 2,000 62,000

Expense

Salary 40,000 10,0000 50,000

Benefits & Taxes 1,000 0 0 1,000

Total Compensat. 41,000 10,000 0 51,000

*Equipment 2,000 1,0002,000 5,000

Supplies 0 00 0

Other Direct Expense 3,0001,000 0 4,000

Sub-total 46,000 12,000 2,000 60,000

Indirect Expense (10%) 4,000 0 4,000

Total Expense 50,000 12,0002,000 64,000


Budget narrative example

Budget Narrative (example)

Net Revenue:

We are asking for funds from the Foundation in the amount of $150,000 over three years. Funding from other sources include $30,000 from the Health Department. In-kind monies/equipment included contributions valued at $5,000 from the Health Department.

Expenses:

Salary for the Program Director will be $123,000 for a full time RN. Responsibilities

will include the coordination of all program activities and collaboration with school personnel and the health department. Benefits and taxes are based on 35%.

Equipment:

Equipment necessary for the Fit for Life component is itemized on a separate sheet and include: 1 bike, 2 body mass monitors, computer.

Supplies:

Office supplies, 4 balls, 6 jump ropes, 4 pedometers.

Indirect Expenses:

Foundation will pay no more that 10% of the direct expense sub-total.


Proposal attachments

Proposal Attachments

Supporting Documents


B supporting documents

B. Supporting Documents

Non-Profit Applicant Organizations

  • Certificate of incorporation

  • IRS non-profit determination letter

  • Most recent IRS 990 Report (copy of nonprofit tax return)

  • Most recent audit

  • Roster of Board of Directors (demographic composition related to race, ethnicity and gender.

  • Current Board approved operating budget

    Organization that will carry out fiscal management:

  • Certificate of Incorporation

  • IRS non-profit determination letter

  • Most recent IRS 990 Report

  • Most recent audit

    For governmental entities that are the applicant or fiscal sponsor

  • Enabling statute/legislation or official description of the entity’s responsibility or purpose

  • Most recent audit

  • List of elected and/or appointed officials who oversee the entity’s performance (not required of fiscal sponsor)


Proposal attachments1

Proposal Attachments

Letters of Commitment


Letters of commitment

Letters of Commitment

  • Each organization that will receive a portion of the grant funds must provide a Letter of Commitment.

  • The letter must state the organization’s commitment to the project, indicate the specific role it will fulfill, and state its share of the grant proceeds.

  • In-Kind Resources also require a Letter of Commitment

    -salary and benefit expense of staff

    -office space/equipment /training

    -volunteer time

    -other forms of direct/indirect support such as the cost of

    utilities and supplies.


June 22 2010

Grant Support Services

Small organizations may apply for assistance as follows:

  • No-Fee Grantwriting Technical Assistance (up to 8 hours) from members of the TA Cadre.

  • No Fee Fiscal Agent Services for Organizations without annual financial audits.


June 22 2010

APPLICATION CHECKLIST


June 22 2010

Grant Approval Process

  • Staff review of applications

  • -Upon Receipt of Full Proposal with All Required Supporting Documents.

  • Outside Reviewers Convened

    • -Propose slate of recommendations

    • -Conduct due diligence as requested by Outside Reviewers

  • Program Committee review and recommendations

  • - November 9, 2010

  • Final Board Approval and Grant Award Announcements

  • - November 18, 2010


  • June 22 2010

    All grant proposals, financial

    information and other reports

    submitted to HCF are subject to

    public review and consideration.


    Key dates

    Key Dates

    • Letter of Intent Due:

      July 28, 2010 by 5PM

    • Full Proposal Due:

      August 25, 2010 by 5PM

    • Grant Awards Announced:

      November 18, 2010


    June 22 2010

    CONTACT

    Graciela Couchonnal, PhD, Program Officer

    Andres Dominguez, Program Officer

    Health Care Foundation of Greater Kansas City

    2700 East 18th Street, Suite 220

    Kansas City, MO 64127

    [email protected]

    [email protected]

    Ph: 816.241.7006

    Fax: 816.241.7005

    www.healthcare4kc.org


    June 22 2010

    PROMISING PRACTICES IN CARE COORDINATION

    SAVE THE DATE

    July 9, 2010

    8:00 a.m. – 3:00 p.m.

    Town Square Conference Center, The Kauffman Foundation

    4801 Rockhill Road – Kansas City, MO 64110

    Lunch will be provided

    Register by June 28, 2010 at www.healthcare4kc.org


    June 22 2010

    • PROMISING PRACTICES IN CARE COORDINATION

    • Keynote Speaker:

    • Dr. Jim Walton, Vice President of Health Equity at Baylor Health Care System

    • Panel Presentation: Care Coordination Projects in Kansas City

    • Truman Medical Center –Chronic Guided Care Project

    • Jackson County Free Health Clinic –Diabetes Management Project

    • KC Free Health Clinic- HIV Case Management

    • El Centro – Promotora & PatientNavigation Project

    • Legal Aid of Western Missouri –Migrant Caseworker Project

    • ReDiscover – Hospital Diversion Initiative

    • Metro/CARE & Northland/Care – Specialty and Primary Care Access

    • Project


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