Purchase of Goods Policy. March 30, 2011. Policy Highlights. Quality assurance post audit review for orders <$ 5000.00 Mandatory competitive procurement contract usage: University, Campus, MHEC, State, and other authorized consortia contracts. (September 1, 2011 )
March 30, 2011
Routine assessments for quality assurance are conducted throughout the year for orders <$5,000. Diagnostic reports will be reviewed to determine patterns of possible non-compliance. If non-compliance is identified, a department will be requested to make appropriate adjustments to come into compliance with the goods policy and procedure.
Mandatory competitive procurement contract usage: University, Campus, MHEC, State, and other authorized consortia contracts.
Effective: September 1, 2011
Procurement will conduct contract training sessions
April – August, 2011
Departments must purchase goods from Marketplace vendors 100% of the time.
Effective: July 1, 2011
Current Marketplace Vendors:
WB Mason - Fisher Scientific - Sigma Scientific - Grainger
The University Procurement Card (ProCard) must not be used to purchase goods from Marketplace vendors.
Procard authorized dollar limit or Purchase Requisition
≥$5,000 and <$25,000 -
Non Contract - Purchase Requisition and 3 quotes
Contract – Purchase requisition and quote
Non Contract - Public Competitive Bid
Contract – purchase requisition and quote
Once a commitment is made to a vendor for a purchase of goods, the department is responsible for administering the order.
Orders should be reviewed for receipt, payment and liquidation.
Department Heads should ensure that their staff attend training for all procurement policies and procedures, and establish departmental procedures to ensure they are followed.
Ensure that information furnished on purchase documentation is complete and accurate and conforms to UMass Boston purchasing polices.
Purchasing rules are the same regardless of purchasing method: