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iGrants Training

iGrants Training. Sandy Benedetti Advanced Placement, Highly Capable, AVID, and Navigation 101.

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iGrants Training

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  1. iGrants Training Sandy Benedetti Advanced Placement, Highly Capable, AVID, and Navigation 101

  2. OSPI uses iGrants, an internet-based system, to collect data from Washington State school districts for a variety of federal and state grant applications, competitive grants (RFPs), and end-of-year reports. iGrants • Who accesses iGrants? • School Districts/Schools (Public, Private, Tribal) • Educational Service Districts • Non-Profit Organizations • Colleges and Universities

  3. Logging Into iGrants • Access EDS Login screen at https://eds.ospi.k12.wa.us/Login.aspx • Enter Username and Password and “Login” • EDS home screen: • View my applications

  4. Logging Into iGrants • Click on “iGrants” • If you don’t see iGrants, contact your district’s data security manager (districts only) • Other organizations must contact OSPI’s Customer Support at(800) 725-4311, Option 7, or (360) 725-4983 for iGrants user rights Web browser is Internet Explorer 6.0 or greater

  5. iGrants Home Page https://eds.ospi.k12.wa.us/iGrants/

  6. iGrants User Rights • School Districts • Click “district security manager” and choose your district • School District Staff: Contact your District Security Manager • School Building Staff: Contact your District Security Manager • ESDs: Contact OSPI’s CustomerSupport@k12.wa.us or (800) 725-4311, Option 7, or (360) 725-4983 • All Other Organizations: Contact OSPI’s CustomerSupport@k12.wa.us or (800) 725-4311, Option 7, or (360) 725-4983

  7. Get My Questions Answered • Frequently Asked Questions (see handout) • Questions on content of the Apps/RFP/Report pages • To get assistance from OSPI • Obtain user Login Credentials • Technical Questions for iGrants • How to contact the Grants Claims Section • Holly Hill, Fiscal Analyst, holly.hill@k12.wa.us • Michelle Sartain, Fiscal Analyst, michelle.sartain@k12.wa.us

  8. iGrants Home Page • The Message Center • The message center is divided into four categories: • New (new messages less than 15 days from posting) • Current (messages greater than 15 days from posting) • Archived (messages greater than 30 days from posting)

  9. iGrants Home Page

  10. iGrants Home Page • Resources • Assurances - Assurances represent specific requirements a subgrantee(recipient of funds, e.g., school district) must comply with. • General Resource • Information

  11. iGrants Home Page • Customer Service • Contact Us with Technical Issues

  12. iGrants Home Page • Customer Service, continued • Contact Us with Technical Issues

  13. iGrants Home Page • Customer Service, continued • Contact Us with Technical Issues

  14. How to Process a Form Package • Login (if Login takes you directly to iGrants Home Page, skip #2 & #3) • View my applications • Click iGrants • Login to iGrants • Form Package (FP) Selector • Enter FP ID and Search • Note: You can search by Organization Name or FP Name also

  15. District/ESD View • Fiscal Period • Required Pages • iGrants Administrator • District Form Packages • School Form Packages • Consortium Form Packages • All Budgets • Report Tool

  16. Form Package Selector

  17. Form Package Selector • Search by: • Form Package ID: Enter Number and Click “Search” or • Form Package Name: Enter name of FP • Search by Funding Group Type • Funding Type • Milestone

  18. Form Package Selector

  19. Form Package Selector • Click “Show All” button to show all FP • “ID” number to sort in order to locate easier • “Include Hidden” box • Form Package Selector: enter ID number and search

  20. Hide/Unhide Form Packages Screenshot #1shows partial district list of form packages (FP) Note: “Hide” link below each FP ID number Note: FP 200 on list Screenshot #1

  21. Hide/Unhide Form Packages, continued Screenshot #2displays same district list after someone in the district clicked on the “Hide” link for FP 200. FP 200 is now hidden. Screenshot #2

  22. Hide/Unhide Form Packages, continued Screenshot #3displays the “Include Hidden” box checked. Click to Search entire FP, including hidden FP. Note: FP 200 again shows up on the list, now displaying an “Unhide” link below the form package number. Screenshot #3

  23. Hide/Unhide Form Packages, continued Screenshot #4 Click “Unhide” link to permanently display FP 200. If you do not click the unhide link, FP 200 will remain hidden next time you login. Screenshot #4

  24. Report Tool • Enter search criteria • Include Schools Form Packages • Show All

  25. School Grants Click “School” to search for District “School” grants

  26. District Required Pages • District must complete all tabs in “Required Pages” • Each tab should have a • Required Pages icon must have a to submit FP to OSPI for review

  27. iGrants Administrator Console

  28. All Budgets

  29. Consortium Search

  30. Profile • Purpose of FP • Due Date/Project Period • Eligible Grantees • Fiscal Information • Valid Program Activities • Reference Materials

  31. Instructions Some FP have generic instructions and some have more detailed instructions.

  32. Contacts • Enter information • Save • Mark Completed when done

  33. Application Complete all pages required

  34. Application Pages-Milestone Viewer

  35. Budget • Click on Budget tab • Click New and choose budget • Indirect Rate Calculator; calculate; continue

  36. Budget Calculator

  37. Budget Calculator - Help Clicking Help on the Budget Calculator displays information on Budget Indirect Rate calculator

  38. Budget Complete budget according to Valid Program Activities shown on Profile

  39. Request OSPI Review

  40. How to Print Print one page Click on Print All icon to print all pages together

  41. Notes • Emails sent through FP are automatically added to Notes • Add Notes by typing in the box and clicking “Add” Type additional notes and click “Add”

  42. Notes • Adding additional notes to Notes section does not automatically notify OSPI • Copy/paste note into Email and send to contacts listed on Contacts tab • OSPI may not automatically review the Notes section • When OSPI sends a Needs Work email, the message will be in the Notes section

  43. Helpful Links • OSPI Home Page - http://www.k12.wa.us/ • Finance & iGrants • iGrants • Access EDS Login Screen -https://eds.ospi.k12.wa.us/Login.aspx How to Get Access to iGrants - https://eds.ospi.k12.wa.us/iGrants/(S(gduusg45ndvfhv55ey5a0u55))/Docs/12-13/Help/gainingaccess.html District iGrants User Manual -https://eds.ospi.k12.wa.us/iGrants/docs/12-13/User%20Manuals/User%20Manual%20-%20District.pdf Get My Questions Answered - https://eds.ospi.k12.wa.us/iGrants/(S(gduusg45ndvfhv55ey5a0u55))/WebPages/HomePages/FAQ/FAQHome.aspx

  44. Sandy Benedetti, Grants Processing Technical Assistance (360) 725-6101 sandy.benedetti@k12.wa.us Barbara Dittrich, Program Assistance (360) 725-6097 barbara.dittrich@k12.wa.us Danise Ackelson, Program Assistance (360) 725-4967 danise.ackelson@k12.wa.us

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