Ieee bombay section
This presentation is the property of its rightful owner.
Sponsored Links
1 / 25

IEEE Bombay Section PowerPoint PPT Presentation


  • 96 Views
  • Uploaded on
  • Presentation posted in: General

IEEE Bombay Section. Operations Processes & Requirements Draft – W.I.P. Introduction. It is intended to leverage the website for processes related to section activities. The Section activities fall under the four pillars outlined in the vision for 2014+ G overnance M ember Development

Download Presentation

IEEE Bombay Section

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Ieee bombay section

IEEE Bombay Section

Operations Processes & Requirements Draft – W.I.P.


Introduction

Introduction

  • It is intended to leverage the website for processes related to section activities.

  • The Section activities fall under the four pillars outlined in the vision for 2014+

    • Governance

    • Member Development

    • Relevance to Society

    • Thought Leadership

  • 10 primary activities are outlined in slide 4

  • These activities would be led by section officers according to their responsibilities


Website portal requirements

Website/Portal Requirements

  • The requirements will be developed based on the process flows for which, we wish to leverage the website/portal

  • Enhancements to the website shall be planned based upon finalised requirements


High level section activities

High-level Section Activities

  • Formation of Executive Committee (G)

  • Assumption/Transition of Section/Chapter Offices (G)

  • Budgeting and Expense Management (G)

  • Infrastructure/Asset Management (G)

  • Publicity and Membership Development (M)

  • Member Engagement (M), (R)

  • Industry and peer-association Relations (M), (R), (T)

  • Event organization (M), (R), (T)

  • Officiating at events (G), (M)

  • Rewards and Recognition (G), (M)


Primary enabler operations

Primary Enabler - Operations

  • Website/Portal

    • Common platform to facilitate

      • External and internal interactions of the section

      • A single point of tracking section activities/ operations

      • Accurate Documentation

    • Communicating section activity plans/ events (External)

    • Reaching out to members (External)

    • Reaching section officers (External)

    • Request for section support (External)

    • Approval Workflows (Internal)

    • Tracking section Operations (Internal)

  • Gradually move processes to the portal for consistent operations


Communications enabler

Communications Enabler

  • Website/Portal

  • Social Media, Blogs and Print Media

    • Thought leadership and Publicity

  • Newsletter

    • Thought leadership, section activity information and publicity

  • Events

    • Relevance to Society, publicity, member/ membership development


Formation of executive committee

Formation of Executive Committee

Process:

  • Form Nominations Committee by 30th June

  • Publish Slate of Proposed Section Officers by 30th November

  • Elect Execom members including Office-bearers by 30th January

    Approvals Required:

  • Constitution of Nominations committee


Election of section officers

Election of Section Officers

Execom to fill following positions by 28th February

Society Chapter Chairs

Antennas & Propagation/Electron Devices

Communication

Computer

Instrumentation & Measurement

Microwave Theory & Techniques

Power and Energy/ Industry Applications

Signal Processing

System Man and Cybernetics

Technology Management Council

  • Industry Relations Chair (IRC)

  • Membership Development Chair (MDC)

  • Student Activities Chair (SAC)

  • Technical & Professional Activities Chair (TPAC)

  • Life Member Affinity Group Chair (LMAGC)

  • Women in Engineering Chair (WIEC)

  • Young Professionals Chair (YPC)

  • SIGHT Chair


Assumption transition of office

Assumption/Transition of Office

Process

  • Handover of responsibilities by predecessor

    • Documents

    • Assets

    • Plans

    • Expenditure status

  • Takeover of responsibilities by successor

    • Documents

    • Assets

    • Plans

    • Expenditure status

      Approvals Required:


Budgeting expense management

Budgeting & Expense Management

Process

  • All Chairs to provide budget up to 31st March of the following year by 15th March of the current year

  • Consolidate all budgets along with section budget by 31st March of the current year

  • Publish norms for expenses (travel, boarding and lodging)

    Approvals Required

  • Activity/Affinity Group/Chapter budget by respective Chair

  • Total budget by Execom


Infrastructure asset management

Infrastructure/Asset Management

Process

  • Office rental payment

  • Office Secretary/Assistant salary payment

  • Section utilities payment

  • Office Equipment use and maintenance

    • Laptop

    • Printer

    • Projector


Infrastructure asset management1

Infrastructure/Asset Management

Process

  • Social Media

  • Publicity material management

    • Standees

    • Banners

    • Pads, Kits

    • Mementos – Pen drives, pens, bags etc.

      Approvals Required

  • Payment release after section Treasurer and Chair approves

  • Publicity material use with approval of MDC


Publicity membership development

Publicity & Membership Development

  • Engage IEEE PR Consultants Ruder Finn

  • Plan more benefits for members

    • Promote Group Insurance Scheme

    • Tie-up with stores for discounted merchandise

    • Limited-free and unlimited-discounted entry to section conferences

    • Other incentives

  • Wide Communications


Member engagement

Member Engagement

Process

  • Virtual meeting facilities

    • Video

    • Voice

  • Feedback mechanism

  • E-voting

  • Survey portal

    Approvals Required

  • From webmaster for use of facilities


Industry peer association relations

Industry & Peer-Association Relations

  • Forge partnership with not-for-profit Industry Chambers

  • Partner with peer-associations for joint events

  • Facilitate bridging of the gap with academia


Event organization

Event Organization

  • Professional Member Events

  • Student Member Events

  • Common Events

    Approvals Required

  • As per event norms

  • Officiating

  • Expenditure


Professional member events

Professional Member Events

  • Meetings

    • Industry Connect

    • Member Engagement

  • Conferences

  • Networking events

  • SKEP

  • Faculty Upgrade Programs

  • Professional Certification Programs


Student member events

Student Member Events

  • Meetings

  • Conferences

  • Contests

  • Festivals

  • Networking events


Common events

Common Events

  • Job Fairs

  • Mentoring Program

  • Talks and Colloquia

  • Networking events


Officiating at events

Officiating at Events

  • The section will send nominated members

  • Communicate the IEEE message and market the benefits of membership


Rewards and recognition

Rewards and Recognition

Process

  • Publish Norms and timelines

  • Invite nominations

  • Establish selection committee

    Approval Requirements

  • As per norms


Website management

Website Management

Process

  • Section Officers and access rights

    • Enable relevant modules

  • Mapping of common IDs

    • Map to approved officers

  • Event publicity

    Approvals Required

  • Chair to approve access rights, ID mapping

  • Chair of event organizing/sponsoring OU to recommend event publicity and approved by section chair


Social media blogs newsletter

Social Media, Blogs, Newsletter

Process

  • Publishing plan and approvals

  • Continuity plan

    People

  • Editorial team

  • Content team

    Approvals Required

  • As above


External interactions

External Interactions

  • Contact ID – [email protected]

    • Map to Office Bearers

  • Request for Sponsorship

    • College event – map to SAC and Treasurer [email protected]

    • Other event - map to TPAC and Treasurer [email protected]

  • Request for Speakers

    • Map to TPAC and Secretary [email protected]

  • Turnaround time (TAT) for all of above – 3 days

    • Auto-reminder

    • In case of 2 & 3 above, escalation to Chair and Vice-Chair


Suggestions requested

[email protected]

Suggestions Requested


  • Login