Microsoft PowerPoint Tutorial

1. Microsoft PowerPointTutorial Created by L. George 2006

2. Microsoft PowerPoint • Adding new slide • Formatting slides • Adding slide text • Formatting slide text • Deleting slides • Inserting clip art • Changing slide order More

3. Microsoft PowerPoint -continued • Using animation effects • Setting transitions • Viewing slide shows • Printing • Saving Back

4. Adding new slide • Click on the New Slide button on the formatting toolbar. • Then select an appropriate slide layout from the Task Pane. Apply the lay out by clicking on the drop down arrow and choosing Apply to Selected Slides Back

5. Formatting slides • Choose the slide you want to format. They are listed on the right hand side of your screen. • Decide if you want a Background color • Click on Format, click on Background. • In the dialog box, click on the drop down arrow and choose a color. • You can pick what is listed, or click on More Colors or click on Fill Effects. • Click on Apply • or a Design Template. • Click the drop down arrow in the Task Pane and choose Slide Design-Design Templates. • Click on the drop down arrow next to the design you want, and click on either Apply to All Slides or Apply to Selected Slides. Back

6. Adding slide text • Choose the slide you want to add text to. They are listed on the right hand side of your screen. • Decide if you want to add text by using a Slide Layout template • Select an appropriate slide layout from the Task Pane. You can choose Title and Text or Title and 2-column Text, blank, etc. • Apply the lay out by clicking on the drop down arrow and choosing Apply to Selected Slides • Or if you want to draw your own text boxes. • Click on the Text Box button on the Drawing Toolbar. • Lay your mouse on the slide, hold down the left mouse button and draw your text box. • It will get longer as you add your text. Back

7. Font Size Color Font Style Formatting slide text • Select the text you want to format by highlighting. • Click on Format and then click on Font. Choose the Font, Font Style, Size, Effects and Color. • Click OK. • Or you can use the Formatting Toolbar Back

8. Deleting slides • Choose the slide you want to delete. They are listed on the right hand side of your screen. • Right click on it and choose Delete Slide or • you can push the Delete key on the keyboard or • you can click on Edit and choose Delete Slide. Back

9. Inserting clip art • Decide if you want to add Clip Art by using a Slide Layout template • Select an appropriate slide layout from the Task Pane. You can choose any from the Content Layouts or Text and Content Layouts or Other Layouts.. • Apply the lay out by clicking on the drop down arrow and choosing Apply to Selected Slides • On your slide, click on the picture of the red-head guy. In the search text box type in what you want a clip art picture of. Click Search. Click on the picture you want and choose Insert. • Or if you want to add your own clip Art. • Click on the Insert Clip Art button on the Drawing Toolbar. • In the Task Pane’s Search text box, type in what you want a picture of. Click on Search. Click on the picture you want. Back

10. Changing slide order • Click the slide you want to move. They are listed on the right hand side of your screen. • Hold down the left mouse button and drag the slide to the location you want then release the mouse button. Back

11. Using animation Adding Animation Effects: • Click the drop down arrow in the Task Pane and choose Slide Design-Animation Schemes. • In your slide, click on the Title, Text, or picture you want to appear in your presentation first. • Then click on the animation scheme listed in the task pane. • Choose what you want to appear next in your presentation then choose an animation scheme. • Repeat until all titles, text, and pictures have animation. Or use Custom Animation Back

12. Custom Animation Adding Custom Animation: • Click the drop down arrow in the Task Pane and choose Custom Animation. • In your slide, click on the Title, Text, or picture you want to appear in your presentation first. • Then click on the Add Effect. You should put an entrance on each item. Only use Emphasis, Exit and Motion Path if it adds to your presentation. • Once your effect is chosen, you can change options like Direction and Speed. • There are other options (Effect Options) to change under the drop down arrow located next to the title of the item you gave an effect to. (They are listed in the bottom box of the Task Pane.) Back

13. Setting transitions • Choose the slide you want to add a transition to. They are listed on the right hand side of your screen. • Click the drop down arrow in the Task Pane and choose Slide Transition. • In the Apply to Selected Slides section, click on the effect to see it and to add it. • In the next section, you can Modify Transitions by changing the speed and adding sound. • You can decide to Advance Slide by mouse click or Automatically • You can add the same transition to every side by clicking the Apply to All Slides at the bottom of the Task Pane. Back

14. Viewing slide shows To view your entire show: • Click on the Slide Show button located on the Pull Down Menu. • Click on View Show. • You can either press the spacebar or use the mouse click to advance through the sides. • If you right click during the presentation, you get menu options like: Next, Previous, Go, Meeting Minder, Speaker Notes, Pointer Options, Screen, Help, End Show. Back

15. Printing • Click File on the Pull Down Menu. • Choose Print. • In the dialog box, under the print what section you can choose to print: • Slides - prints slides one per page • Handout - prints slides to be used as handouts. You can select how many slides to print on a page and whether to order them horizontally or vertically. • Notes Pages - prints presentation notes. • Outline View- Prints the outline for the presentation. • Then Click OK. Back

16. Saving • Click File from the Pull Down Menu. • Choose Save. • In the File Name box, type in an appropriate name for your presentation. • Click Save If you want to save in a different location: • Click File from the Pull Down Menu. • Choose Save As. • From the drop down menu select the place you want to save to. • Type in an appropriate file name for your presentation. • Click Save. Hint -All slides will be saved in the presentation. Back