Uniform Public Construction Cost Accounting (UPCCA). presented by: Kevin Cobb AIA/ARA, the Addington Partnership William Duncan IV, Taft College December 2004. UPCCA is option for public entities. Reduces restrictions on Public Contract Code Procedures
Kevin Cobb AIA/ARA, the Addington Partnership
William Duncan IV, Taft College
RFP to $25,000 for more small projects to local Contractors
Use informal bidding up to $100,000 for roofing, painting, ac paving and other SM work with only invitations to bid
Works well for small abatement projects associated with local work
Small renovations and wall relocations work well as it allows you to work more smaller local contractors/vendors.
Can save time
Can shorten total delivery timeUses of System
Send a letter requesting to be on the informal bidder list of bidders.
How do I get notified about a project coming up?
You as a college are obligated to notify all informal bidders a minimum of 10 days before bids are due.
How is bidding handled?
Just like normal bidding except the extra notification requirement.
How does this affect MBE/WBE?
No change, it is still only a census for each project that is tabulated on an annual basis.
Prevailing wage required?
Just like normal projectsQuestions from Contractors
District can do more work with RFP process up to $25,000, compared to $15,000 as allowed by PCC
Informal bidding allows shorter project delivery times
Informal bidding can reduce overall project delivery cost
Paperwork of notifying trade journals as well as list of Contractors / Bidders on list
Compiling annual list of bidders
Notification requirement of trade journals 30 days prior to bid date on formal projects
Audit requirementsClient Satisfaction
Be prepared for more paperwork for bidding. The need to control the bidding system to allow proper notification i.e. trade journals etc.
You must keep an annual list of contractor and cannot control who is on it. You must notify every bidder on list that related to a project.
Be prepared for questions from contractors asking to be on list that you do not like to work with. We have found out that most contractors do not know about the system and do not hear about your projects unless you want them to. This does give you some indirect control of who is on your list.Does it work?
Annual advertisement for Contractor Contacts
Trade Journal notifications
Expenditure audit trail by budget by projectSummary of Requirements