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Logistics 101: Effective Event Planning & Hosting

Logistics 101: Effective Event Planning & Hosting. Wendy Jo Hartsock and Laura Kunig June 2011. Logistics 101: Effective Event Planning & Hosting. Lion Learning: Event Planning 101 Lion Attack Adjustments: Preparing “Plan B” Lions Have WISDOM: 99 Second Idea Exchange.

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Logistics 101: Effective Event Planning & Hosting

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  1. Logistics 101: Effective Event Planning & Hosting Wendy Jo Hartsock and Laura Kunig June 2011

  2. Logistics 101: Effective Event Planning & Hosting • Lion Learning: Event Planning 101 • Lion Attack Adjustments: Preparing “Plan B” • Lions Have WISDOM: 99 Second Idea Exchange

  3. Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference • Objectives • Why? • Create a SMART Objective • Needs assessments • Post evaluations

  4. Lion Learning: Event Planning 101 Pre-planning Steps that Make a Difference • Type of Event • Meet & Greet • Membership Drive • Fundraiser • Charity Event • Attract Specific Group • Social Gathering / Fun • Educational • Student Engagement Event • Community Wide Event • Information Event

  5. Lion Learning: Event Planning 101 Pre-planning Steps that Really Matter • Timeline • Establish a timeline of the tasks involved to develop and implement the special event • Multi-Tasking •  History • Historical data from previous events (if available)

  6. Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference • Budgets • Accounting Process and Reconciliations • Budget verses Actual • Learn to Stretch Your Dollars • Negotiations • Barter

  7. Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference Creativity Don’t be afraid to be “goofy”

  8. Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference • Team Brainstorming • Use a Team to brainstorm ideas for appropriate themes to achieve the event objectives. • Website resources •  Contracts • Attrition • Force Majeure • Cancellation and Rebooking clause • Negotiations

  9. Lion Learning: Event Planning 101 Pre-planning Steps that Really Make a Difference • Promotions • Social Media – Twitter, Facebook, You Tube • E-Blast • Website resources •  ADA compliance • PSAA website

  10. Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!!

  11. Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!! Number One Rule Advancing your site!

  12. Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!! • Dealing with “Big Lions”

  13. Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!! • The Mixology of Alcohol and Events • Weather • Transportation • Double Bookings

  14. Lion Attack Adjustments: Preparing “Plan B” Expect the Unexpected!! Emergency Planning

  15. Lions have WISDOM: 99SecondIdeaExchange • Meet & Greet • Membership Drive • Fundraiser • Charity Event • Attract Specific Group • Social Gathering / Fun • Educational • Student Engagement Event • Community Wide Event • Information Event 99 Second Success Stories

  16. Lions Have WISDOM: The End!

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