An Insight into Electronic Document Management System

1. An Insight into Electronic Document Management System An Electronic Document Management System, commonly known as EDMS, is a software system that organizes and stores different types of documents. It is a more particular type of document management system that helps users to organize as well as store paper or digital documents without any hassle. EDMS is a software system that can handle digital documents instead of paper documents. However, these systems also handle digitally scanned versions of original paper documents. Electronic document management or EDM provides a way to store a large volume of digital documents. Many of these systems come with features for efficient document retrieval. According to experts, an electronic document management system has several common things with a content management system (CMS). However, the main difference is that CMS involves handling a variety of Web content from a central site, but DMS is used for archiving. When it comes to providing good classification for digital documents, many EDMS depends on a detailed process for document storage such as certain elements called metadata. The metadata provides easy access to key details that help those who are looking for archives to find what they need, whether by chronology, topic, keywords, or other associative strategies. In several cases, the specific documentation is the main part of what makes an electronic document management system highly important for a business or an organization.