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Contract Administration Process

Modifying Your FSS ContractRelevant ClausesModification Action TypesSubmitting a Request for ModificationReview

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Contract Administration Process

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    1. Tuesday, March 15, 2011 Contract Administration Process

    3. Modifying Your FSS Contract Relevant Clauses Modification Action Types Submitting a Request for Modification Review & Award Process RFM Issues Elements of a Successful RFM Contract Cancellation Post-Award OIG Reviews Contract Administration Team – “New News” 3 Federal Supply Schedule Service

    4. Modifying Your FSS contract Section Objectives: Relevant Clauses Modification Types Submitting a Request for Modification Issues related to the modification request process

    5. 5 Relevant Clauses Federal Supply Schedule Service

    6. 6 Modification Action Types Federal Supply Schedule Service REFER TO EPA & PRC CLAUSES & DISCUSS: Situations when contractor is required to submit a PRC Gov’t options w/ EPA clause (acceptance or not) How both relate to awarded TCREFER TO EPA & PRC CLAUSES & DISCUSS: Situations when contractor is required to submit a PRC Gov’t options w/ EPA clause (acceptance or not) How both relate to awarded TC

    7. Unless otherwise noted or agreed upon, all solicitation clauses and awarded terms and conditions apply to any resultant contract modification. All contract modifications must be emailed to helpdesk.ammhinfss@va.gov with the subject line “RFM — Contract Number — FSS Schedule’ (e.g. RFM-V797P-5555x-65IB).  Modification forms can be found at http://www1.va.gov/oamm/oa/nac/fsss/modforms.cfm The effective date of all awarded modifications will occur on either the 1st or 15th of the month.  The effective date of the modification will be assigned by the approving Contract Officer.  Approval of the RFM is evidenced by vendor receipt of a signed SF-30 document and the contractor’s publication of a supplement to its FSS paper price list. Unless otherwise directed, we do NOT accept hard copies of RFMs.  If the electronic file is 5mb or larger, please submit the RFM package on CD to our mailing address: Submit all required information pertaining to that specific change in your package.  If all required material is not received, the assigned Contract Specialist may return your package with no additional action. Retain a copy of the RFM for your records. 7 Submitting a Request for Modification

    8. 8 Submitting Request for Modification Request for Modification Review & Award Process

    9. Issues impacting review of modification requests 9

    10. 10 Federal Supply Schedule Service Key Elements of a Successful Request for Modification

    11. Contract Cancellation Section Objectives: Reasons for contract cancellation

    12. Contract Cancellation 12 Federal Supply Schedule Service

    13. Post Award OIG Review Section Objectives: Post Award OIG Reviews

    14. 14 Post-Award OIG Reviews Federal Supply Schedule Service

    15. 15 Post-Award OIG Reviews Federal Supply Schedule Service

    16. Contract Administration team – “new news”

    17. FSS contractors with high volume of contract modifications: Individual contract specialists will be specifically assigned to FSS contracts with a high volume of modifications. Assigned CS will work up all modifications for their high volume contracts. “Cradle-to-Closeout” assignments: Newly awarded FSS contracts will also be administered on a post-award basis by the contract specialist who was responsible for awarding the contract. Post-award administration by the awarding CS will include working up any and all modifications under the new FSS contract. Standardization of Request for Modification forms and associated documents Federal Supply Schedule Service 17 Contract Administration Team – “New News”

    18. Federal Supply Schedule Service Helpdesk.ammhinFSS@va.gov (708) 786-7737

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