Campaign on property accountability floor to book verification
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Campaign on Property Accountability: “Floor to Book Verification”. Property Accountability Panel 13 June 2012 Quartermaster Symposium. Initiatives to Fix Property Accountability. Operation Total Recall Phase I (2005-2007 )

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Campaign on Property Accountability: “Floor to Book Verification”

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Campaign on property accountability floor to book verification

Campaign on Property Accountability:“Floor to Book Verification”

Property Accountability Panel13 June 2012Quartermaster Symposium


Campaign on property accountability floor to book verification

Initiatives to Fix Property Accountability

  • Operation Total Recall Phase I (2005-2007)

  • DoD IG and Army Audit Agency Property Accountability Findings (On-going)

    • Needs Work:

      • Accountability of Components

      • Leader emphasis

      • Government Furnished Property

  • Property Accountability Task Force (October 2008 – Present)

    • Conduct gap analysis and identify solutions

    • Develop and execute a strategic plan to improve stewardship

  • EXORD 259-10 Campaign on Property Accountability (Jul 2010 – Present)

    • Re-establish a culture of supply discipline and property accountability

      • Bring all property to record

      • Get rid of excess

      • Invigorate inspection programs

  • VCSA Special Project on Property Accountability (Nov 11 – Apr 12)

    • Broader review of Property Accountability (Strategic to Tactical)

    • Property Accountability Gap Improvement Action Plan


Campaign on property accountability floor to book verification

4


Campaign on property accountability floor to book verification

Property Accountability Way Ahead

  • Improve Processes and Policies for 14 Gaps with 21 Key Issues

    • Council of Colonels chaired by ODCS, G-4 (Monthly)

    • -Action Officer VTC forum chaired by ODCS, G-4 (Monthly)

  • Measure Accuracy of Property Book Records

    • Revise Campaign on Property Accountability quarterly reporting requirements

      • Improvement action and performance metrics for Army Leadership dashboard

  • Leader Engagement

    • -Three-star GOSC chaired by DCS, G-4 (Quarterly)

    • -Strategic Readiness Update Special Topic (within 120 days)

    • Semi-annual Property Accountability progress report to CSA/VCSA (Process Owners)

    • -Communicating Importance of Property Accountability (Army Campaign Plan)


Campaign on property accountability floor to book verification

Property Accountability Improvement Way Ahead

  • Priorities:

  • Accessible component lists for PBUSE

  • Standardize property transfer

  • Educate/Mentor Leaders and provide one-stop site for PA tools

  • AIT

  • Process to bring property to record upon receipt

CSA/

VCSA

Semi-annual Special Topic

G-4

ARSTAFF

ASCC/ACOM Deputies

Quarterly

ODCS, G-4

ASA(ALT) TRADOC

AMC

Monthly

Monthly

ODCS, G-4

ASCC/ACOM/DRU G4s & PBOs


Qm chief warrant officer advice

QM Chief Warrant Officer Advice

  • Exploit opportunities to set conditions for success:

    • -Conduct timely and accurate inventories at the company level and reconcile the results with your supporting Property Book Officer

    • -Ensure supply personnel are assigned in the right slot where they can help you the most – working in their MOS

    • -Leverage your QM Warrant Officer as the command’s Technical Expert in Supply Policy and Logistics Information Systems

    • -Utilize your local IG to assist, advise, and check compliance


Campaign on property accountability floor to book verification

Summary

  • Property Accountability is Everyone’s Responsibility

  • Property Accountability is all about Readiness

  • We have a generation of Soldiers that have never experienced a peace-time Army

  • HQDA to set conditions for success

    • Concise guidance and policies

    • Improve business practices

    • Give Commanders the time, tools and training to get property accountability right

  • Tactical formations must validate physical inventory matches property records

    • Campaign on Property Accountability quarterly reporting


Campaign on property accountability floor to book verification

Back-up


Campaign on property accountability floor to book verification

VCSA Special Project on Property Accountability Findings

D

O

T

octrine

rganization

raining

"We are an Army with complex equipment, acquired in complex ways, managed with complex systems and policies, relying on very junior, inexperienced, and undertrained Soldiers, Civilians, and Contractors, geographically dispersed and at war for 10+ years."

Multiple stakeholders writing policy

No DMMC for compliance & oversight

Inadequate AIT training

Inadequate emphasis in CCC

Poor staffing of changes

20 Regulations

15 DA Pams

105 ALARACTS

Proliferation of ALARACTs

PB Tm

Reduction

Grade & Strength

Inadequate S4 Training

Units on different deployment cycles

Unawareness of policy changes

Incongruent policy

Ad hoc TPE/LBE Force Structure

No TPE/LBE Policy

Inaccurate

Property

Records

Weak CSDP

(High FOI & FLIPL )

Low experience

Integration of Log IT systems

Atrophied Internal Reviews

High Attrition Rate

Manual or missing component Lists

Conflicting Priorities

Volume & velocity of fielding

$2.8B FOI

(Jul 10 – Dec 11)

$1.6B FLIPL’s

(Nov 07 – Nov 11)

Not enough 92Y by

MARC ( 1489)

Inadequate oversight & enforcement

Lots of non-standard equipment

92Y used in other tasks

Expediency over accountability

Inadequate control mechanisms

Excess equipment

Complexity of new equipment

M

L

P

10

ateriel

eadership

ersonnel

10


Campaign on property accountability floor to book verification

BFT DAGR

VRC-103

MT-6352

Complex Equipment, Fielded in Complex Manner

SINCGARS/VRC-92

VRC-110

VRC-104

VIC-3

TOCNET

Duke

SATCOM ON

THE MOVE (OTM)

DVE

Chameleon

Key:

Army Specific GFE

Common GFE (2 or more Services: USMC, USA, USN, USAF)


Campaign on property accountability floor to book verification

Defining Property Accountability

Physical Inventory Matches Record Inventory

Volume/Velocity/Complexity  Inaccurate Records  Uninformed Decisions Reduced Readiness

  • Key Milestones

  • Dec 30, 2013 – Mission Critical Asset Existence and Completeness Audit

  • (Financial Improvement and Audit Readiness Plan (FIAR) Wave 3)

  • (SECDEF Memo dtd 13 Oct 11 “Achieving Audit Readiness”)

  • Sep 30, 2017 – Full Financial Statement Audit (FIAR Wave 4)

  • (FY10 NDAA dtd 28 Oct 09)


Campaign on property accountability floor to book verification

Summary of Findings (DOTMLPF)

  • Under-emphasis on Command Supply Discipline (Leadership)

    • Uneven measurement and enforcement

    • Inadequate training and competing priorities

  • Uncertainty of Property Record Accuracy (Policy, Materiel)

    • Lack of Existence - Property and components not brought to record

    • Lack of Visibility - Not visible in an Accountable Property System of Record

  • Under-strength and Inexperience of Supply Personnel (Organization, Training, Personnel)

  • Over-abundance of Policy and Guidance for Property Accountability (Doctrine)

    • 140 Army Regulations, DA Pams, & ALARACTs impact property accountability

    • ARs & Pams need to be streamlined, while ALARACTS need to be de-conflicted

  • Over-emphasis of Expediency over Accountability (Doctrine, Training, Leadership)

    • Variations in equipment acquisition (DOD EMALL, GPC, ISSP.army.mil, Local Purchase)

    • Good Surge for Equipping, but not for Accounting (TPE Property Teams)


Campaign on property accountability floor to book verification

Summary of Recommendations

  • Invigorate a Culture of Stewardship

    • Provide guidance & emphasis to invigorate culture of stewardship (VCSA ICW DCS G-4)

    • Provide leaders with right skills & tools to implement CSDP (TRADOC)

      B.Correct Property Records

    • Revised Campaign Plan with metrics and control measures (DCS G-4)

    • Create Master Component Listings (DCS G-4 & AMC)

      C.Provide Soldiers with the Right Skills and Tools

    • Augment supply rooms with certified personnel, external assistance & Automatic Identification Technology (AIT) (TRADOC ICW DCS G-4)

    • Examine centralized property management (DCS G-4 ICW TRADOC)

      D.Standardize & Streamline Policy

    • Revise policy to simplify guidance & improve quality (DCS-G-4)

    • Develop concept for property management in contingency operations (TRADOC, ICW, DCS G-4)

      E.Standardize Processes for Acquiring Property & Establishing Property Record

    • Create mechanism for wholesale visibility of PM-managed property (DCS G-4)

    • Standardize equipment transfer & fielding process & procedures (ASA(ALT))

Bottomline: Leadership must drive good stewardship practices and procedures


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