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Stormwater Maintenance and Replacement Program. November 21, 2006 Patricia Biegler, P.E. Richard Broad, P.E. Background. August 2000. 2001. 2006. $1.75 /ERU/Month. $2.55 /ERU/Month. Fee. $2.55 /ERU/Month. Pipe. 275 miles. 1,000 miles. 1,100 miles. Public Ditch. 1,320 miles.

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stormwater maintenance and replacement program

Stormwater Maintenance and Replacement Program

November 21, 2006

Patricia Biegler, P.E.

Richard Broad, P.E.

background
Background

August 2000

2001

2006

$1.75/ERU/Month

$2.55/ERU/Month

Fee

$2.55/ERU/Month

Pipe

275 miles

1,000 miles

1,100 miles

Public Ditch

1,320 miles

2,500 miles

2,700 miles

Documented Citizen Calls

2,999

7,475

11,397

Projected Ditch Clearing

Level of Service

5 – 7 Years*

10 – 15 Years

10 – 15 Years

Ditch Cleaned

90 miles*

**

36 miles

Backlogged Cave-Ins

600

**

1,000 +

* Using Streets Crews & Temps

** Not Available

current funding fy 06 07
Current Funding FY 06-07

OPERATING

CAPITAL

TOTAL

Stormwater Fee

$3.3 M

$1.3 M

$4.6 M

Drainage

(General Fund: Roughly 40% from State Maintenance)

$1.8 M

-

$1.8 M

TOTALS

$5.1 M

$1.3 M

$6.4 M

Other Funding Sources

State Maintenance

Pro-rata

Grants

General Fund

stormwater program components
Stormwater Program Components
  • Environmental
    • Permitting and Water Quality
    • Inspections
  • Maintenance
    • Ditches, Pipes, Lakes, Curbs & Gutters, + Structures
    • Emergency Response
  • Capital Needs
    • Provide Flooding Protection
    • Improve Level of Protection
    • Neighborhood Appearance

Yellow

Red

Red

issues
Issues
  • Loss of Capital Buying Power
    • Fee Increase in 2000 of $0.85/month/ERU
  • Increased Regulatory Requirements
    • Testing, Inspection & Enforcement
    • Wetlands Permitting
  • Operating Increase
    • Salaries & Fringes
    • Materials
    • Contracts
    • Debris Hauling & Disposal
    • Transportation of Debris
    • Property Issues
      • Land Values
      • Easements
      • Access
      • Encroachments
  • Growing Backlog - 3500 + Citizen’s Requests
maintenance requirements
Maintenance Requirements

Ditch Cleaning/Debris & Vegetation

Ditch Regrading

Erosion Control

Ditch Widening

TV Pipe

Pipe Resetting

Pipe Washing

Cave Repair

Curb & Gutter

Inlet

Driveway Pipes, Culverts, etc.

Lake

Pipe

Ditch

Outfall

Natural Waterway

Streetsweeping

Cleaning Inlets & Structures

Pipe Washing

Cave Repair

Lake Maintenance & Dredging

Blockage Removals

Fish Kills

Erosion Control

Pipe Resetting

Pipe Washing

Pipe & Culvert Installation

maintenance service
Maintenance & Service
  • In most cases – Vegetation is a minor issue.
  • Real Problems are:
    • Collapsed Pipes
    • Undersized Pipes
    • Off-Grade Pipes
    • Undersized Ditches
    • Undersized Culverts
    • Off-Grade Ditches
what it takes to fix annual additional funding needs
What it takes to fix: Annual Additional Funding Needs

Current Funding

Total

Yellow

0.55 M

0.4 M

$150,000

Yellow

7.75 M

4.7M

$3,130,000

Red

7.64 M

1.3M

$6,260,000

Red

15.94 M

$9,540,000

* Includes drainage funding

- Addresses only current backlogs & priorities

environmental program successes
ENVIRONMENTAL PROGRAM Successes
  • Nationally Recognized Education Program
  • HRPDC – Partnering of Hampton Roads Cities for Environmental Education
  • Public BMP/Lake Inspections
  • Annual Reports to DEQ
  • Illicit Discharge Investigations – Partner with Fire Department
  • Organized City-wide Erosion & Sediment Control Inspections
  • Amended City Ordinance to Include Fines for Erosion & Sediment Control
environmental program future challenges
ENVIRONMENTAL PROGRAM Future Challenges
  • DCR is Taking Over Management of Stormwater Permitting from DEQ
  • DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ???
  • City Currently Negotiating Renewal of its Stormwater Permit with DCR
maintenance service successes
Maintenance & ServiceSuccesses
  • In Spite of Limited Resources More Effective
    • Equipment
    • Skills for Each Job
  • Emergency Response
    • Detailed Plans Developed for Known Choke Points
  • More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start
  • Better Defined Work Methods to Include Surveying
  • First Stage Repairs to Cave-ins
  • Use of In-mate Crews
  • Use of Project Levels to Sort Backlog
cave ins
Cave-Ins
  • Cave-Ins FY 04-05
    • 1,088 Cave-In Repair Requests

- 496 Repaired by City Crews (124/Crew/Year)

- 125 Repaired by Contract ($621,000)

467Added to the existing backlog

  • Current Backlog over 1,000 Cave-Ins
excavation requirements

2:1

4’

4’

2’

4’

4’

4’

4’

2’

18’

Excavation Requirements
cave ins1
Cave-Ins
  • Best Approach
    • Less than 6’ Deep – In-House Crew Repair
    • Over 6’ Deep – Contract
  • Roughly 50/50 Deep vs. Shallow
  • Stepwise Approach
    • First Stage Repair
    • Letter to Resident
    • Follow up Repairs as Needed
capital projects
Capital Projects
  • Funding has slipped from $2.6 million in 2001 to $1.3 million in 2006
  • Construction cost increases have outpaced overall inflation rate (greater than 10%/yr)
  • Backlog of needed capital projects exceeds $76 million
  • These projects improve drainage for large number of residents
other items of concern capital
Other Items of Concern - Capital
  • Watershed Studies/Inventory - $250,000/year
    • 52 watersheds
  • Lake Maintenance -
    • 350 subdivision lakes
    • For most – owners responsible for maintenance
    • Cost for dredging very high
    • Past practice was to share cost
    • Regulatory issue – may become ours by default
    • Start saving now? – Consultant recommends $250,000/year
slide24

Stormwater Fee Comparison

FY-06/07

Per ERU / Month

* Portsmouth scheduled for 50 cent per year increase.

** Norfolk scheduled for annual inflationary increase

consultant report
Consultant Report
  • Completed on November 10, 2006
  • Identified Three Levels of Service (LOS) with Associated Fee Recommendations
  • Use 5 Year Average – FY 2008-2012
    • Current LOS
    • Minimum Regulatory LOS – Recommended
    • Citizen’s Expectation LOS
consultant report continued
Consultant Report - Continued
  • Current Level of Service (LOS)
    • Avg Need: $5.5 million/year from the stormwater fee which equals $2.87/ERU/Month
    • With High for 2012 of $6.3 million or $3.19/ERU/Month
  • To Meet Minimum Regulatory Requirements – Recommended Level
    • Average need of $10.6M/year or $5.50/ERU/Month
    • With High for 2012 of $11.9M or $6.05 / ERU/Month
  • Citizens Expectation LOS
    • Average need of $13.9M or $7.22/ERU/Month
    • With High for 2012 of $16M or $8.10/ERU/Month
comparison of revenue
Comparison of Revenue

$8.1 M

$5.1 M

$4.8 M

$5 M

$2.2 M

$2.3 M

$2.1 M

Dollars (Millions) – Adjusted for Inflation

next steps
Next Steps
  • Meet with Chamber & other stakeholders
  • Advertise public hearing – 2 weeks in a row before hearing
  • Hold non-planning public hearing @ City Council meeting
  • Council action same night
  • Revise billing information – January to March, 2007
  • Bills mailed in April for CY-2007
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