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Stormwater Maintenance and Replacement Program. November 21, 2006 Patricia Biegler, P.E. Richard Broad, P.E. Background. August 2000. 2001. 2006. $1.75 /ERU/Month. $2.55 /ERU/Month. Fee. $2.55 /ERU/Month. Pipe. 275 miles. 1,000 miles. 1,100 miles. Public Ditch. 1,320 miles.

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Stormwater maintenance and replacement program

Stormwater Maintenance and Replacement Program

November 21, 2006

Patricia Biegler, P.E.

Richard Broad, P.E.


Background
Background

August 2000

2001

2006

$1.75/ERU/Month

$2.55/ERU/Month

Fee

$2.55/ERU/Month

Pipe

275 miles

1,000 miles

1,100 miles

Public Ditch

1,320 miles

2,500 miles

2,700 miles

Documented Citizen Calls

2,999

7,475

11,397

Projected Ditch Clearing

Level of Service

5 – 7 Years*

10 – 15 Years

10 – 15 Years

Ditch Cleaned

90 miles*

**

36 miles

Backlogged Cave-Ins

600

**

1,000 +

* Using Streets Crews & Temps

** Not Available


Current funding fy 06 07
Current Funding FY 06-07

OPERATING

CAPITAL

TOTAL

Stormwater Fee

$3.3 M

$1.3 M

$4.6 M

Drainage

(General Fund: Roughly 40% from State Maintenance)

$1.8 M

-

$1.8 M

TOTALS

$5.1 M

$1.3 M

$6.4 M

Other Funding Sources

State Maintenance

Pro-rata

Grants

General Fund


Stormwater program components
Stormwater Program Components

  • Environmental

    • Permitting and Water Quality

    • Inspections

  • Maintenance

    • Ditches, Pipes, Lakes, Curbs & Gutters, + Structures

    • Emergency Response

  • Capital Needs

    • Provide Flooding Protection

    • Improve Level of Protection

    • Neighborhood Appearance

Yellow

Red

Red


Issues
Issues

  • Loss of Capital Buying Power

    • Fee Increase in 2000 of $0.85/month/ERU

  • Increased Regulatory Requirements

    • Testing, Inspection & Enforcement

    • Wetlands Permitting

  • Operating Increase

    • Salaries & Fringes

    • Materials

    • Contracts

    • Debris Hauling & Disposal

    • Transportation of Debris

    • Property Issues

      • Land Values

      • Easements

      • Access

      • Encroachments

  • Growing Backlog - 3500 + Citizen’s Requests


Maintenance requirements
Maintenance Requirements

Ditch Cleaning/Debris & Vegetation

Ditch Regrading

Erosion Control

Ditch Widening

TV Pipe

Pipe Resetting

Pipe Washing

Cave Repair

Curb & Gutter

Inlet

Driveway Pipes, Culverts, etc.

Lake

Pipe

Ditch

Outfall

Natural Waterway

Streetsweeping

Cleaning Inlets & Structures

Pipe Washing

Cave Repair

Lake Maintenance & Dredging

Blockage Removals

Fish Kills

Erosion Control

Pipe Resetting

Pipe Washing

Pipe & Culvert Installation


Maintenance service
Maintenance & Service

  • In most cases – Vegetation is a minor issue.

  • Real Problems are:

    • Collapsed Pipes

    • Undersized Pipes

    • Off-Grade Pipes

    • Undersized Ditches

    • Undersized Culverts

    • Off-Grade Ditches


What it takes to fix annual additional funding needs
What it takes to fix: Annual Additional Funding Needs

Current Funding

Total

Yellow

0.55 M

0.4 M

$150,000

Yellow

7.75 M

4.7M

$3,130,000

Red

7.64 M

1.3M

$6,260,000

Red

15.94 M

$9,540,000

* Includes drainage funding

- Addresses only current backlogs & priorities



Environmental program successes
ENVIRONMENTAL PROGRAM Successes

  • Nationally Recognized Education Program

  • HRPDC – Partnering of Hampton Roads Cities for Environmental Education

  • Public BMP/Lake Inspections

  • Annual Reports to DEQ

  • Illicit Discharge Investigations – Partner with Fire Department

  • Organized City-wide Erosion & Sediment Control Inspections

  • Amended City Ordinance to Include Fines for Erosion & Sediment Control



Environmental program future challenges
ENVIRONMENTAL PROGRAM Future Challenges

  • DCR is Taking Over Management of Stormwater Permitting from DEQ

  • DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ???

  • City Currently Negotiating Renewal of its Stormwater Permit with DCR



Maintenance service successes
Maintenance & ServiceSuccesses

  • In Spite of Limited Resources More Effective

    • Equipment

    • Skills for Each Job

  • Emergency Response

    • Detailed Plans Developed for Known Choke Points

  • More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start

  • Better Defined Work Methods to Include Surveying

  • First Stage Repairs to Cave-ins

  • Use of In-mate Crews

  • Use of Project Levels to Sort Backlog



Cave ins
Cave-Ins

  • Cave-Ins FY 04-05

    • 1,088 Cave-In Repair Requests

      - 496 Repaired by City Crews (124/Crew/Year)

      - 125 Repaired by Contract ($621,000)

      467Added to the existing backlog

  • Current Backlog over 1,000 Cave-Ins


Excavation requirements

2:1

4’

4’

2’

4’

4’

4’

4’

2’

18’

Excavation Requirements


Cave ins1
Cave-Ins

  • Best Approach

    • Less than 6’ Deep – In-House Crew Repair

    • Over 6’ Deep – Contract

  • Roughly 50/50 Deep vs. Shallow

  • Stepwise Approach

    • First Stage Repair

    • Letter to Resident

    • Follow up Repairs as Needed



Capital projects
Capital Projects

  • Funding has slipped from $2.6 million in 2001 to $1.3 million in 2006

  • Construction cost increases have outpaced overall inflation rate (greater than 10%/yr)

  • Backlog of needed capital projects exceeds $76 million

  • These projects improve drainage for large number of residents



Other items of concern capital
Other Items of Concern - Capital

  • Watershed Studies/Inventory - $250,000/year

    • 52 watersheds

  • Lake Maintenance -

    • 350 subdivision lakes

    • For most – owners responsible for maintenance

    • Cost for dredging very high

    • Past practice was to share cost

    • Regulatory issue – may become ours by default

    • Start saving now? – Consultant recommends $250,000/year



Stormwater Fee Comparison

FY-06/07

Per ERU / Month

* Portsmouth scheduled for 50 cent per year increase.

** Norfolk scheduled for annual inflationary increase




Consultant report
Consultant Report

  • Completed on November 10, 2006

  • Identified Three Levels of Service (LOS) with Associated Fee Recommendations

  • Use 5 Year Average – FY 2008-2012

    • Current LOS

    • Minimum Regulatory LOS – Recommended

    • Citizen’s Expectation LOS


Consultant report continued
Consultant Report - Continued

  • Current Level of Service (LOS)

    • Avg Need: $5.5 million/year from the stormwater fee which equals $2.87/ERU/Month

    • With High for 2012 of $6.3 million or $3.19/ERU/Month

  • To Meet Minimum Regulatory Requirements – Recommended Level

    • Average need of $10.6M/year or $5.50/ERU/Month

    • With High for 2012 of $11.9M or $6.05 / ERU/Month

  • Citizens Expectation LOS

    • Average need of $13.9M or $7.22/ERU/Month

    • With High for 2012 of $16M or $8.10/ERU/Month




Consultant report minimum regulatory
Consultant Report – Minimum Regulatory



Comparison of revenue
Comparison of Revenue

$8.1 M

$5.1 M

$4.8 M

$5 M

$2.2 M

$2.3 M

$2.1 M

Dollars (Millions) – Adjusted for Inflation



Next steps
Next Steps

  • Meet with Chamber & other stakeholders

  • Advertise public hearing – 2 weeks in a row before hearing

  • Hold non-planning public hearing @ City Council meeting

  • Council action same night

  • Revise billing information – January to March, 2007

  • Bills mailed in April for CY-2007


Stormwater committee chairman mr adam jack
StormwaterCommittee ChairmanMr. Adam Jack



Backup material
BackupMaterial



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