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Institutional Controls Update for the National GIS Work Group September 16, 2003

Institutional Controls Update for the National GIS Work Group September 16, 2003. Presentation Objectives. Policy Background New Tools Guidance IC Tracking System/Network Activities “One-Call” Pilots. What Is An IC?.

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Institutional Controls Update for the National GIS Work Group September 16, 2003

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  1. Institutional Controls Update for the National GIS Work GroupSeptember 16, 2003

  2. Presentation Objectives • Policy Background • New Tools • Guidance • IC Tracking System/Network Activities • “One-Call” Pilots

  3. What Is An IC? • Non-engineered administrative or legal controls that limit land or resource use and/or protect the integrity of a remedy

  4. When Are ICs Used? • Used when contamination is first discovered to limit exposure • Used during cleanups • Used when residual contamination is left in place after site cleanup

  5. What Are ICs Used For? • Two primary purposes: • Minimize the potential for exposure to contaminants • Protect the integrity of the remedy

  6. How Do ICs Work? • Work by • Limiting land or resource use • Providing information to modify behavior

  7. When are ICs Necessary • Threshold for ICs • Unlimited use and unrestricted exposure • Site-specific determination • Residential v. UU/UE

  8. IC Categories • Four general categories of ICs • Governmental Controls • zoning and permits • Proprietary Controls • easements and covenants • Enforcement and Permit Tools with IC Components • consent decrees, orders and permits • Informational Devices • deed notice and state registries

  9. Guidance Development New IC Tools

  10. Guidance • Completed • A Site Managers Guide to Identifying, Evaluating and Selecting ICs • Draft • Guide to Implementing, Monitoring and Enforcing ICs. • http://www.epa.gov/superfund/action/ic

  11. Planned Guidance • ICs and Communities • Draft for Regional Review – Fall 03 • Developing IC Implementation Plans • Draft – Fall 03 • Developing Full Life-Cycle Cost Estimates for ICs • Draft – Spring 04

  12. Progress IC Tracking

  13. IC Tracking System • Clear need to track life-cycle of ICs • Cross-program • Approach • Develop a system for Superfund sites • Encourage a network for other sites • GIS Map based • Web-enabled for stakeholder access to information

  14. Focus Groups • Developed a data category form • Conducted focus groups • Headquarters Group - June 5 • States Focus Group - June 18-19 • Regional Focus Group - June 26-27 • Other Federal Agencies - July 23-24 • Non-regulated-industry - October 8 • Local Agencies - October 10-11 • Policy Think-Tanks - October 22

  15. IC Light Development • EPA’s first cut at a cross-program Data Entry System • Based on the 33 data categories • Designed to test data entry • Difficulty in obtaining information • Difficulty in entering data • Cost of data development/entry • Benefits of data

  16. Overview of IC Tracking Secure Website (GIS) Site-specific security for parties monitoring, implementing and enforcing Public Website (GIS) Public Website will provide a map with streets, rivers, and major land features for context. EPA IC Tracking Database States Local Government Tribes Responsible Parties Industry IC systems Other Federal Agencies CDX

  17. IC Light • Screen Shots of IC Light - here

  18. ICs Select the ‘zoom in’ tool and draw a rectangle around Wisconsin Institutional Controls is now the active layer

  19. ICs • 3 ICs are in this window: • Refuse Hideaway • Stoughton • Hagen Farms Institutional Controls is now the active layer

  20. National Workshop • National Workshop on IC Tracking - October 28-30, 2003 • 63 Total attendees from different focus groups • Discussion of Tracking Systems evaluated • Present 33 data categories • Advance national tracking concept • Discuss: inputs, systems and outputs • Develop an Action Plan

  21. Data Registry Meeting • Conducted May 12-14, 2003 in Chicago • 60 Federal, State, local and industry representatives • To develop a common registry of terms for tracking • data elements • data definitions • database format • Begin discussion of GIS requirements

  22. Data Gathering/Data Entry Pilots • Regional data entry pilots for IC Light • Region 5 – Superfund • Region 6 – RCRA • Region 5 – RCRA • Region 9 - UST • Concurrently working on GIS platform pilots

  23. Data Sharing Pilots • State Pilots • Preliminary discussions with NJ - 03 • State/Local Pilot • Preliminary discussions with MO&Kansas City – 03 • DOE GEMS pilot – 03 • Preliminary discussions with General Motors/BP/DuPont on Data pilots • Private Industry Pilot – 03 • Terradex in Silicon Valley California • Local permitting software

  24. Pilots and Progress One-Call Tools

  25. Purpose of One-Call Systems • Protect Underground Utilities • Service disruptions • Protect excavator health and safety • Protect the environment • Typically from releases

  26. Overview of One-Call Systems • 50 Separate State One-Call Statutes • 66 One-Call Systems in 50 States • Purpose of Systems is Directed at Protection of Underground Utilities • Overwhelming Majority Organized as Nonprofit Corporations • Some Operated, Under Contract, by For-Profit Corporations

  27. Overview (cont.) • Governed by Board of Directors • Typically major utilities • Develop/approve by-laws

  28. Regional/state Pilots • Region 5/Wisconsin • GIS based system • Problems with over-notification • Vague description • Added buffer • Remarking • Third Party software fix

  29. One-Call Pilots (Cont.) • Region 3/Pennsylvania • 2-Dimensional Bar Code • Map size problems • Region 2/New York • Online information access • Initial scoping

  30. Conclusions • IC Tracking System will be provide the public information on ICs in their community • The IC Tracking System will be helpful to government agencies in implementing, monitoring and enforcing ICs • The IC Tracking System will rely upon state/tribal/local data • Expect an operational system in 2004

  31. Contact Information • Michael Bellot • 703-603-8905 • Bellot.Michael@epa.gov • Larry Zaragoza • 703-603-8867 • Zaragoza.Larry@EPA.gov

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