Administration Tool
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Administration Tool. Idaho State Department of Education December 14, 2011. Vision. “Every parent and educator will have access to the data they need to guide instruction on a daily basis and measure the academic progress of all students.” - Tom Luna

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Administration tool

Administration Tool

Idaho State Department of Education

December 14, 2011


Vision

Vision

“Every parent and educator will have access to the data they need to guide instruction on a daily basis and measure the academic progress of all students.”

- Tom Luna

Idaho Superintendent of Public Instruction

Admin Tool


Administration tool overview

Administration Tool Overview

  • Stewardship of Student Information

  • State Longitudinal Data System (SLDS)

  • Admin Tool

    • Functionality

      Access

      Authorization

      Assignment

      Assistance

Admin Tool


Stewardship of student information

Stewardship of Student Information

  • Student education records

    • Demographics

    • Assessments

    • Performance

    • Other information pertaining to the student

    • FERPA: Family Educational Rights & Privacy Act

    • 20 U.S.C. § 1232g; 34 CFR Part 99

Admin Tool


State longitudinal data system slds

State Longitudinal Data System (SLDS)

  • $5.9 MM grant for development of SLDS

  • Collect, analyze, and distribute district data

  • ISEE = Idaho System of Educational Excellence

    ISEE = Idaho’s State Longitudinal Data System

Admin Tool


State longitudinal data system slds1

State Longitudinal Data System (SLDS)

  • Reporting and Analysis System function

    • Distribution of Student Assessment to teachers

    • Transferability of Student Information

      • “Digital Backpack”

Admin Tool


Administration tool intent

Administration Tool- Intent

The Administration Tool is the primary application used to manage access to all SDE supported programs that use a web application interface.

Admin Tool


Administration tool definitions

Administration Tool-Definitions

1

  • Applications- ISEE supported web applications used to track or provide information for Idaho Educational Programs.

  • EDUID- Education Unique ID. A 9 digit number that allows for the unique identification of an individual involved in the provision of educational services.

  • Information- Provides details about the roles assigned to a Username, applications, and District/Schools.

  • Person Assignment- Matched association between a person (as defined by his/her EDUID) and a user name (as defined by their email account).

    • For example:Mapping your bank ATM pin # to your bank account

      Mapping your EDUID to your email account (username)

  • User– Anyone who is authorized to log into the Admin Tool application.

    • This requires the assignment of a EDUID to the person, and then matching the Username (email account information) to the EDUID.

  • User Role – Designation of participant (user), which allows for access, action, and performance within a specified SDE application.

    • Each application has a security hierarchy that organizes information access to those with an educational need to know, as outlined in FERPA, HIPPA and other regulatory or legal statute.

  • Username- Used to log on to an SDE application.

    • Usually the school district email address, i.e.. [email protected]

Definitions used to establish common understanding within Admin Tool application.

These definitions may not be apply outside the scope of the Admin Tool application.

Admin Tool


Administration tool functions

Administration Tool- Functions

  • Verify assigned roles to Users

  • Align User Names to Person Names

  • Assign and Unassign User Roles

Admin Tool


Administration tool users

Administration Tool-Users

  • Superintendent

    • (provisioned only by SDE)

  • Superintendent’s Delegate

    • (provisioned only by SDE)

  • Technology Director

    • (can be provisioned by Superintendent or Superintendent’s Delegate)

  • Anyone assigned the Admin Tool User role

    • (provisioned only by SDE)

Admin Tool


Administration tool url

Administration Tool- URL

https://isee.sde.idaho.gov

Select either SDE or Meridian Joint School District.

Click on “Continue to Sign in”.

1

Enter your username (school district email address) and password.

Click on “Sign In”.

2

Admin Tool


Administration tool adfs active directory federated services

Administration Tool- ADFSActive Directory Federated Services

ADFS is a Microsoft software component that provides users with Single-Sign-On access to applications and systems across organizational boundaries like SDE and your school district.

MJSD offers single sign on for its users.

1

Admin Tool


Administration tool logging on access

Administration Tool- Logging OnAccess

1

Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application.

2

Announcements frequently change, altering the view of this slide.

Admin Tool


Administration tool logging on no access authorization needed

Administration Tool- Logging OnNo Access- Authorization Needed

1

User logged on however does not have authorization to the Admin Tool (Not listed under “My Applications”.

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Administration tool logging on no access authorization needed1

Administration Tool-Logging OnNo Access – Authorization Needed

SDE needs signed authorization from the Superintendent

Contact SDE Support to have appropriate roles assigned

http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.pdf

Authorization form on ISEE.

1

Authorization Form needed by SDE.

2

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Administration tool logging on access1

Administration Tool- Logging OnAccess

1

Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application.

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Administration tool logging on access2

Administration Tool- Logging OnAccess

1

Although on the Administration Page, you must click on “Log On” to be directed to Admin Tool application.

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Administration tool logging on access3

Administration Tool- Logging OnAccess

1

2

Admin Tool functions are now listed on left hand side.

User Name in upper right hand corner indicates User is logged onto Admin Tool.

Admin Tool


Administration tool information verifying roles

Administration Tool- Information Verifying Roles

1

Click on “Information” to verify roles assigned to Users.

Admin Tool


Administration tool information verifying roles1

Administration Tool- Information Verifying Roles

Type in the User Name.

If the name is in the directory, a drop down menu will appear.

1

Once the User Name is in the data entry field, click on” Submit”.

2

Admin Tool


Administration tool information verifying roles2

Administration Tool- Information Verifying Roles

1

Admin Tool cites the User Name.

Assigned Roles for this User Name are listed in alphabetical order.

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Administration tool information verifying roles3

Administration Tool- Information Verifying Roles

The blue “i” icon above the Role name is the help button icon.

Hover on the information “I” icon to read about the Assigned Role.

1

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Administration tool information deleting a role

Administration Tool- InformationDeleting a Role

To delete an Assigned Role, click on the “Delete” link.

1

To proceed with deletion, click on the “Confirm” button.

To cancel the deletion process, click on the “Cancel” button.

2

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Administration tool information deleting a role1

Administration Tool- InformationDeleting a Role

The Business Manager role has been deleted and is no longer listed for this User.

1

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Administration tool information deleting all roles

Administration Tool- InformationDeleting all Roles

Data enter the User Name. Click on the “Submit” button.

1

The Admin Tool will list all Assigned Roles for this User.

To delete all Assigned Roles, click on the “Delete All Roles” link.

2

Admin Tool


Administration tool information deleting all roles1

Administration Tool- Information Deleting all Roles

To proceed with deletion, click on the “Confirm” button.

To cancel the deletion process, click on the “Cancel” button.

After selecting “Delete All Roles”, the screen will turn gray.

1

2

After selecting the “Confirm” button, the Admin Tool will bring up a new page citing “No Roles Assigned”.

3

Admin Tool


Administration tool assignment

Administration Tool- Assignment

1

Type in the User Name.

If the User Name already exists in the SDE directory, the Admin Tool will bring up Persons with similar name characteristics. If not in directory, data enter User Name.

Type in the Person’s full legal Name. Having the Date of Birth is extremely helpful , especially if entering a common name.

2

3

If you are confident User Name and the Person Name should be mapped, click on “Assign” button.

4

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Administration tool assignment1

Administration Tool- Assignment

Admin Tool has successfully mapped User Name to Person , linking the EDUID, User Name, and Person Name to a single User.

1

Admin Tool


Administration tool assignment2

Administration Tool- Assignment

If User Name is in the directory, the Admin Tool will identify the User Name , indicating it has not been assigned (mapped) to a Person.

Type in the User Name.

1

2

Admin Tool


Administration tool assignment3

Administration Tool- Assignment

Admin Tool identifies Person – Roy Clark w/ an EDUID.

Click “assign” to map User Name to Person Name /EDUID.

1

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Administration tool assignment4

Administration Tool- Assignment

User Name and Person Name have been assigned.

Assignment is complete.

Admin Tool lists User Name, Name, and EDUID, indicating all three have been mapped together.

1

2

Admin Tool


Administration tool user roles

Administration Tool- User Roles

To return to the Admin Tool main page, click on “SDE Users” or “SDE Programs” links.

Admin tool functions:

Verify User Roles

Assign/Map User Name to User Account

2

1

3

Last Admin Tool function:

Assign Roles to Users

Click on “User Roles”.

Admin Tool


Administration tool user role

Administration Tool- User Role

Type in the School Name, School Number, District Name, or District Number.

1

Directory will display Schools or Districts that match typed characteristics.

2

Click on “Select” to view the User Roles for this specific institution.

3

Admin Tool


Administration tool user role add role

Administration Tool- User RoleAdd Role

Admin Tool User typed in Arco Elementary and clicked on “Select”.

1

The plus sign beside the Role Name indicates the Role can be assigned by the Admin Tool User.

Roles without the plus sign are assigned by the SDE.

Arco Elementary School is listed above.

No Roles have been assigned.

2

3

To assign a User to this Role, click on the “+” sign beside the Role Name.

4

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Administration tool user role add role1

Administration Tool- User RoleAdd Role

Enter the User Name of the Person being assigned a Role.

Click “Submit”.

1

The User Name will be listed to the right of the assigned Role.

2

Admin Tool


Administration tool user role add a schoolnet role

Administration Tool- User RoleAdd a Schoolnet Role

  • Schoolnet.Leadership

    • (Superintendent, Delegate, Technology Director, etc.)

  • Schoolnet.Curriculum and Instruction Staff

    • (Curriculum Director, Assessment Director, Test Coordinators, etc.)

  • Schoolnet. Assessment Coordinator

    • (Assessment Director, CFSGA Editor, Test Coordinators, etc.)

  • Schoolnet.Staff

    • (Counselor, Psychologist, Special Education Services, etc.)

Admin Tool


Administration tool not assignable schoolnet teacher

Administration Tool- Not AssignableSchoolnet.Teacher

  • Schoolnet.Teacher

    • (Assigned within data uploads – program instances/classes)

    • NOT ASSIGNABLE WITH THE ADMIN TOOL

Admin Tool


Administration tool user role add a schoolnet leadership role

Administration Tool- User RoleAdd a Schoolnet.Leadership Role

  • Schoolnet.Leadership (School District Level)

    • (Superintendent, Technology Director, Business Manager, etc.)

  • View basic student information, View student contact information View student discipline information, Manage reports, Manage curriculum, Manage instruction, Review instructional materials, Manage calendars, Manage discussions, Manage modules, Manages pages, View PD profiles, Review activity requests, Review PD plans, Review activity proposals, Approve section assignments, View teachers effectiveness data, Run PD reports, Assess performance

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Administration tool user role schoolnet leadership district

Administration Tool- User RoleSchoolnet.Leadership (District)

Cassia County School District

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Administration tool user role schoolnet leadership school

Administration Tool- User RoleSchoolnet.Leadership (School )

Burley Senior High (Cassia County School District)

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Administration tool user role add a schoolnet curriculum and instruction role

Administration Tool- User RoleAdd a Schoolnet.Curriculum and Instruction Role

  • Schoolnet.Curriculum

    • (Curriculum Director, Assessment Director, Test Coordinators, etc.)

  • Manage reports, Manage curriculum, Manage instruction, Review instructional materials, View test content, Management Analysis Reports, Design Analysis Reports

Admin Tool


Administration tool user role add a schoolnet assessment role

Administration Tool- User RoleAdd a Schoolnet.Assessment Role

  • Schoolnet.Assessment

    • (Assessment Director, CFSGA Editor, Test Coordinators, etc.)

  • View basic student information, View student contact information, view discipline information, View student economic information, Manage reports, View test content, Create and edit test items for an institution, Create and edit tests for an institution, Modify tests, Schedule tests, Add or update student responses, Manage student username, Pre-slug OMR forms, Create test windows, Manage Analyze reports, Design Analyze reports

Admin Tool


Administration tool user role add a schoolnet staff role

Administration Tool- User RoleAdd a Schoolnet.Staff Role

  • Schoolnet.Staff

    • (Counselor, Psychologist, Special Education Services, etc.)

  • View basic information, View student contact information, View student discipline information, Manage curriculum, Manage instruction, Review instructional materials, Approve section assignments, View test content, Create and edit test items for an institution, Create and edit tests for an institution, Modify test, Schedule tests, Generate student answer sheets,

Admin Tool


Administration tool not assignable schoolnet teacher role

Administration Tool- Not AssignableSchoolnet.Teacher Role

  • Schoolnet.Teacher

    • (Role Assignment comes from class/program instance (Upload))

  • View basic student information, View student contact information View student discipline information, Add or update student responses, Manage student usernames, Generate student answer sheets, create class assessments, review performance from classes and students

Admin Tool


Administration tool user role add a schoolnet role1

Administration Tool- User RoleAdd a Schoolnet Role

Type in the School Name or School number.

1

Directory will display Schools or Districts that match typed characteristics.

2

Click on “Select” to view the User Roles for this specific institution.

3

Admin Tool


Administration tool user role add a schoolnet role2

Administration Tool- User RoleAdd a Schoolnet Role

Admin Tool User typed in Arco Elementary and clicked on “Select”.

1

Arco Elementary School is listed above.

No Roles have been assigned.

To assign a Schoolnet role, click on the “+” sign beside the Role Name.

2

3

Admin Tool


Administration tool user role add a schoolnet role3

Administration Tool- User RoleAdd a Schoolnet Role

Enter the User Name of the Person being assigned a Schoolnet Role.

Click “Submit”.

1

The User Name will be listed to the right of the assigned Role.

2

Admin Tool


Administration tool user role delete role

Administration Tool- User RoleDelete Role

Click on the “X” located to the left of the Person’s name assigned to a Role.

1

Admin Tool requires confirmation of deletion . To confirm deletion, click on , “Continue”.

2

User Name/Person is no longer assigned to this Role.

3

Admin Tool


Administrative tool frequently asked questions

Administrative Tool Frequently Asked Questions

  • Where do teachers in my district go to get registered?

  • What if a teacher in my district forgot his/her password? How does the password get reset?

Admin Tool


Administrative tool frequently asked questions1

Administrative Tool Frequently Asked Questions

  • How do individuals in my organization access Schoolnet?

    Once a person has logged onto ISEE, there is a banner embedded with a direct link to Schoolnet. Individuals will need to have their User Names assigned to their Person Names (EDUIDs).

Admin Tool


Administrative tool frequently asked questions2

Administrative Tool Frequently Asked Questions

  • How does an individual like the Superintendent or the Superintendent’s Delegate get authorization to the Admin Tool?

    The Superintendent will need to submit a signed authorization form to the SDE IT Department. The form can be found at:

    http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.pdf .

Admin Tool


Administrative tool frequently asked questions3

Administrative Tool Frequently Asked Questions

  • How does an individual like the Superintendent or the Superintendent’s Delegate get authorization to the Admin Tool?

    The Superintendent will need to submit a signed authorization form to the SDE IT Department. The form can be found at:

    http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.pdf .

Admin Tool


Administrative tool frequently asked questions4

Administrative Tool Frequently Asked Questions

  • Can a role be assigned to multiple people?

  • Can a person be assigned to multiple roles?

    Yes & Yes. Role assignment will depend on your organizational structure. Roles may vary between school districts and charter schools.

Admin Tool


Administrative tool frequently asked questions5

Administrative Tool Frequently Asked Questions

  • I don’t see the Schoolnet.Teacher role in the Admin Tool. How do I assign this?

    This role is not assignable through the Admin Tool. This role is assigned in the monthly ISEE uploads based on the instructor’s EDUID, program instances, and classes.

Admin Tool


Administrative tool review

Administrative Tool Review

  • Stewardship of Student Information

  • State Longitudinal Data System (SLDS)

  • Admin Tool

    • Functionality

      Access

      Authorization

      Assignment

      Assistance

Admin Tool


Administrative tool assistance

Administrative Tool- Assistance

SDE IT Support Email:

[email protected]

SDE IT Help Desk:

208.332.6923

Admin Tool


  • Login