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GPS TimeTrack™. for Property Management. Business challenges. Limited visibility It’s difficult to know where employees are or what they are doing It’s difficult to monitor employee safety High costs Labor and overtime costs are difficult to control
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GPS TimeTrack™ for Property Management
Business challenges • Limited visibility • It’s difficult to know where employees are or what they are doing • It’s difficult to monitor employee safety • High costs • Labor and overtime costs are difficult to control • Fuel and vehicle expenses are difficult to reimburse accurately • Compromised productivity • Manual paperwork processing is a hassle • Routing and dispatching are inefficient
How do I gain visibility? • “My employees lack accountability.” • “I never have a quick answer for clients when they call in for status.” • “If a client says that my employee didn’t show up, how do I prove otherwise?” • “How much time did we spend at that last property?” • “How do I keep my employees safe?”
How do I reduce costs? • “I question the accuracy of our timesheets.” • “We’ve been paying excessive overtime to our mobile employees.” • “Where do all those miles come from?” • “Why is my gas bill so high?” • “Tracking job costs has been difficult for our company.”
How do I improve productivity? • “How can I reduce slow paper-based processes?” • “Information we get from employees is often inaccurate or illegible.” • “Collecting paperwork from employees is a nightmare.” • “Manually entering timesheets and job data is labor-intensive.”
Expect real results • Companies that use location-based applications to manage their field operation can: • Reduce overtime by...........................13% • Reduce fuel costs by..........................13% • Increase fleet productivity by..............27% • Improve service response times by....24% • Reduce administration costs by.........75% Aberdeen Group. (2007). The Impact of Location Based Services on Field Service.
Case study: Property Management • Challenges • Excessive time spent on manual data entry • Inaccurate timesheets coming in from the field • Timesheets arrive illegible or not at all • Reduced Costs • Savings of more than $350,000 annually based solely on payroll and overtime reduction • $30,000 savings by eliminating manual data entry
GPS TimeTrack overview • GPS tracking gives you visibility into the location and activity of your mobile workforce • Wireless data collection helps you to control costs • Job dispatch allows you to make more informed decisions about who to send to what job
Dispatchers PC with Internet connection Mobile Team Handset with Xora application How does it work? • Mobile employees carry GPS-enabled mobile phone or vehicle installed device • Managers view location and activity on secure web portal or receive alerts via SMS or email
Gain visibility • Enforce accountability • Make better routing and dispatching decisions • Ensure employee safety • Provide better customer service • Limit unauthorized vehicle use • Reduce mileage
Control costs • Use handset as a “location-aware” time clock • Users clock in/out of shifts and breaks • Time and location (GPS) stamped • Tamper-proof • Single-user or Supervisor • Standard version for single users • Supervisor version lets supervisor clock in multiple team members
Job End 9-15-07, 08:23:51 Job No: 3443-B Injury: Yes No Improve productivity • Users clock in/out of jobs • Time and location (GPS) stamped • Tamper-proof • FlexFields™ enable job data collection • Drop down lists • Alphanumeric • Numeric • Barcode scanned • Smart Job Zones™ provide automated job tracking based on handset entering a specific area • JobPix™ allows pictures to be taken for proof of visit, work done, materials delivered
Improve fleet efficiency • Speeding alerts • Mileage capture (odometer versus GPS miles) • Reduce fuel consumption by 15% • Reduce engine wear by 80% • Lower emissions
Why choose Xora? • Experience • #1 location enabled mobile business application provider • Over 16,000 customers in nearly all industries • Ease-of-use • Out-of-the-box usability • Built for your industry • Customer support • Free training • Customer support available 24/7
Getting started is easy • Select TimeTrack-compatible devices for your mobile team • Download the Xora software to each device • Log in to the Web portal • Attend a free product training. The trainer will explain: • How GPS works • How to keep TimeTrack up-to-date so you can take advantage of the latest product functionality • How to get the most out of your TimeTrack purchase
In summary • Gain visibility • Better decision-making capability • Provide proof of service • Enforce worker accountability • Reduce costs • Control overtime • Manage mileage/gas costs • Improved estimates for future jobs • Improve productivity • Automate paperwork • Better utilize workers • Get more jobs done each day
