Wardens/Moderators & Clerks Training

1. Wardens/Moderators & Clerks Training RI BOARD OF ELECTIONS

2. When You Arrive • Turn on your equipment. • Open the blue supply box and locate your supplies. • Place broken seals in the “Seals Envelope”. • Check the inventory list on the front of the supply bag. If you’re missing anything, contact the Board of Canvassers immediately.

3. Seals • Place Broken seals inside. • Find new seals to be used at the close of the polls.

4. Replacement of Eagle/AutoMARK • If your Eagle or AutoMARK must be replaced, this form must be completed by the Warden/Moderator. • The technician must sign it. • Clerk must sign it. • Warden/Moderator must sign it.

5. Clerk’s Bag • Verify the Memory Pack Seal number and Eagle and AutoMARK serial numbers on the Election Certificate. • Verify number of ballots received. Open one package at a time. • Note any problems on Discrepancy report.

6. Clerk’s Bag • Note any discrepancies on this form. • Place into Board of Elections Return Envelope if used.

7. Voter Affirmation Form

8. Inactive Voters • Inactive Voters • Voters on the poll book with a special message of “Affirmation Required” must complete a Voter Affirmation form before competing a ballot application. • Reasons for being “inactive”: • Voter has not voted in two consecutive federal elections. • Election-related mail has come back as undeliverable or has been forwarded to another address by the USPS.

9. Voter moved within the same City/Town: • 30 days or less before the primary/election, they vote at their old polling place. • More than 30 days before the primary/election, they vote at their new polling place. The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application.

10. Provisional Ballot Categories • A voter who claims they are a registered voter yet cannot be found on the voting list. • A voter who applied for a mail/emergency ballot. • A voter challenged by you or a watcher. • A voter who cannot present ID.

11. Setup Provisional Ballots • Locate the provisional supply bag. • Refer to the checklist in the provisional voting supply bag in the blue supply box! • Get the provisional info sheet.

12. Info Sheet • Give the voter a provisional info sheet. • Required by federal law

13. Get a ballot from the Supervisors and affix the label

14. Provisional Ballots Procedure • DO NOT write on the ballot! • Affix the label! This will prevent the ballot from being put into the Eagle. • A provisional voter does not complete a ballot application with the Supervisors.

15. Provisional Application • Write your precinct number at top! • Voter signs. • Clerk signs. • Be sure to check a category. • Be sure to write primary name.

16. Provisional Ballots • Instruct voter to take their ballot and envelope to a privacy booth and seal only the ballot inside envelope when finished. • The voter must return to the Clerk’s table. • Make sure the envelope is sealed and application is on the front.

17. Provisional Ballots • Give voter their receipt. • Insert ballot into red provisional ballot bag. Note: You will have two red bags for the PPP

18. Eagle & AutoMark Training Equipment Training

19. Print the 5 copies of totals • 1st copy - Board of Elections envelope • 2nd copy – Memory pack envelope • 3rd copy – Tape on door outside polling place • 4th copy – Board of Canvassers return bag • 5th Copy – With the voted ballots from Bin #2

20. Close down the poll • Clerk must count the provisional ballots in the red provisional bag (use gold key to open). • Lock the red bag and seal with red tie seal found in the “seals envelope”. • Write seal number on both copies of the Election Certificate.

21. Closing down the poll Designated Supervisor delivers: • Memory pack • Red provisional ballot bag (even if empty)

22. Election Certificate • Account for all of your ballots. • Account for all of your ballot applications. • Be accurate! • Place 1 copy in BOE envelope and 1 copy in BOC return bag.

23. Unused Ballots • Seal only opened packages of unused ballots in this bag. • Never place voted ballots in this bag or the plastic blue supply box.

24. Board of Elections Envelope • Fill the Board Elections Return envelope. • See list on front. • Seal with red-bordered seals

25. Board of Canvassers Envelope • Fill Board of Canvassers return envelope. • Put keys inside. • See list on front. • Seal it.

26. Close the polling place PLACE THE FOLLOWING ITEMS IN THE STATE’S BLUE SUPPLY BOX: • Unused ballots & forms. • Unused ballot applications. • Posters and signs issued by the State. • Pens, magnifying sheet, etc.

27. Close the polling place DO NOT PUT THE FOLLOWING ITEMS IN THE STATE’S BLUE SUPPLY BOX • Voted ballots removed from the Eagle. • Forms signed or completed by voters. • Voting lists. • Street directories. • Items issued to you by the Board of Canvassers.

28. Seals • Seal the blue supply box(s) with new seals. • Write seal #’s on election certificate. • Place the Eagle, booths, supply box, and AutoMARK case and table in secure area.

29. The following items will be picked up • Board of Canvassers Return Bag • Board of Elections return envelope • Ballot envelope (Voids, Write-ins, Etc) • All signed ballot applications • Ballot Security Case • Voted ballots with copy of totals tape. • Board of Canvassers Box or Canvass Bag • All voting lists and directories • Rulers, extra signs, etc.

30. Thank You Read your Books!! & Bring your books to the polls with you!!