Egms spring 2006 workshops
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eGMS Spring 2006 Workshops. eGMS Basics – Required Hardware. PC’s (Windows 98, NT, 2000, XP) and Mac’s (OS 9 or OS X) Internet Browsers Netscape (6.1+) OR Internet Explorer (IE) (5.5+) AOL Browser not supported Cookies and JavaScript must be enabled.

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eGMS Spring 2006 Workshops

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Egms spring 2006 workshops

eGMS Spring 2006 Workshops


Egms basics required hardware

eGMS Basics – Required Hardware

  • PC’s (Windows 98, NT, 2000, XP) and

  • Mac’s (OS 9 or OS X)

  • Internet Browsers

    • Netscape (6.1+) OR

    • Internet Explorer (IE) (5.5+)

    • AOL Browser not supported

  • Cookies and JavaScript must be enabled


Egms basics selecting the application amendment

eGMS Basics – Selecting the Application/Amendment

  • Options/Rules for working with Documents

    • Create Application

    • Open Application

    • Create Amendment

    • Delete Application/Amendment

    • Review Checklist


Egms basics application select page

eGMS Basics – Application Select Page

This year use 2007


Egms basics application select page1

eGMS Basics – Application Select Page


Egms basics review checklist

eGMS Basics - Review Checklist


Egms basics navigation

eGMS Basics – Navigation

  • Page Header and Footer

  • Printer friendly link

  • Grant program list box – drop-down list (to switch between grants)

  • Tab Strip

  • Preferred completion sequence (Natural)

  • Session Timeout (60 minutes) – SAVE Frequently

  • Please avoid using the browser ‘Back’ button!


Egms basics nclb consolidated grant

eGMS Basics – NCLB Consolidated Grant


Egms basics title i overview page

eGMS Basics - Title I Overview Page


Egms basics types of controls

eGMS Basics – Types of Controls

  • Tab Key

    • Moving around a page (Example: Budget Detail)

  • Control Types

    • Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks

      (Example: Budget Detail)

  • Special Actions

    • Create Additional Entries (Example: Budget Detail)


Egms basics title i budget detail page

eGMS Basics - Title I Budget Detail Page


Egms basics common elements

eGMS Basics – Common Elements

  • Built in Validations

    • Input Length Checks - usually 500 characters

    • Numeric Checks

    • Required Fields

    • Content Checks (Example: Budget cannot exceed Allotment)

  • Error Messages / Warning Messages

    • Warnings; Data Not Saved (error message location)

  • Calculate Totals (does NOT save page)

    • Summary of lines

  • No Commas or Decimal Points

    • Whole dollars only


Egms basics error warning messages

eGMS Basics – Error Warning Messages


Egms basics title i budget detail page1

eGMS Basics - Title I Budget Detail Page


Egms completing the application assurances

eGMS Completing the Application – Assurances

  • Must be agreed to before Application is submitted.

  • Only required for Original Application each year.

  • Superintendent or Board Authorized Representative are only users with access to click “Organization Approves”

  • Board Authorized Representative must identify themselves


Egms spring 2006 workshops

eGMS-NCLB General Assurances


Egms completing the application submit page

eGMS Completing the Application – Submit Page

  • Consistency Check may run for 1 minute. Validates information that span web pages.

  • Consulting allows ISBE Reviewers to View applications that have not yet been submitted.

  • Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock.

  • Submit – Also Performs Consistency Check

    • By Document Author Staff – Notifies Superintendent

    • By Superintendent – Submits to ISBE for Review

  • Approval Levels at ISBE (Program Review, Fiscal Review)


Egms spring 2006 workshops

eGMS-NCLB Submit Page – Not Submitted


Egms completing the application application history

eGMS Completing the Application – Application History

  • Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred

  • Possible Status’

    • Submitted for Review/Submitted to ISBE

    • In Process

      • 1st Program Review Complete

      • 2nd Program Review Complete

    • Returned for Changes

    • Final Approval


Egms spring 2006 workshops

eGMS-NCLB Application History


Egms completing the application system notifications

eGMS Completing the Application – System Notifications

  • Emails to Districts go to Superintendent’s IWAS Account. IWAS can be setup to forward to other external Email account.

  • District is Notified via IWAS on Final Approval or Returned for Changes

  • ISBE Notified via IWAS upon submission from District

  • The email address on the District Information screen DOES NOT get used for system notifications. The IWAS Email address is always used for system generated communications.


Egms application pages the overview page

eGMS Application PagesThe Overview Page

  • The Overview page is displayed first

  • Informational only – no data entry

  • Defines the Program:

    • Purpose

    • Funding Source

    • Participation Requirements

    • Provides links to Laws and Guideline Documentation


Egms nclb overview page

eGMS-NCLB Overview Page


Egms nclb data pages

eGMS-NCLB Data Pages

  • Common Data Pages

    • District Information

    • Goals

    • Staff


Egms nclb district information

eGMS-NCLB District Information


Egms nclb title i district information

eGMS-NCLB Title I District Information


Egms spring 2006 workshops

eGMS-NCLB Title I Goals


Egms spring 2006 workshops

eGMS-NCLB Title I Staff


Egms nclb program specific pages

eGMS-NCLB – Program Specific Pages

  • Contains data elements or specific calculations that are unique to that program.

  • Examples:

    • Title I – 4 Step Targeting Process

    • Title II-A – Public/Non-Public, HH, equitable participation

    • Title II-D – Enhancing Education for Technology (formula)

    • Title IV – Safe and Drug Free Schools Program

    • Title V – Innovative Education Program expenditures


Egms spring 2006 workshops

eGMS-NCLB Title I Targeting – Step 1


Egms spring 2006 workshops

eGMS-NCLB Title I Targeting – Step 2


Egms spring 2006 workshops

eGMS-NCLB Title I Targeting – Step 3


Egms spring 2006 workshops

eGMS-NCLB Title I Targeting – Step 4


Egms nclb title i targeting step 4

eGMS-NCLB Title I Targeting – Step 4


Egms nclb title i targeting step 41

eGMS-NCLB Title I Targeting – Step 4


Egms spring 2006 workshops

eGMS-NCLB Title II-A Program Specific


Egms spring 2006 workshops

eGMS-NCLB Title II-A Program Specific


Egms spring 2006 workshops

eGMS-NCLB Title IID

  • The funds for Title II-D aren’t available until the fall. The application can be amended at that time.

    (click the “district not applying at this time” checkbox on the district info tab – remove the check from the box when ready to apply for Title IID)

  • By law, 25% of Title II-D funds is for Professional Development.

  • The Title II-D application is submitted through the same process as with all other grants.


Egms nclb title iid

eGMS-NCLB Title IID

  • The non-public worksheet is included on the Program Specific Page to determine the non-public schools equitable share of Title IID funds.

  • By federal law, a district applying for a Title IID grant must have a currently approved technology plan and an acceptable use policy in place at ISBE to receive funding.


Egms spring 2006 workshops

eGMS-NCLB Title IV-A Program Specific


Egms spring 2006 workshops

eGMS-NCLB Title IV-A Program Specific


Egms spring 2006 workshops

eGMS-NCLB Title V Program Specific


Egms nclb additional considerations

eGMS-NCLB – Additional Considerations

  • Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV)

  • ISBE Program reviewers will be checking to make sure that Program Specific Pages match Budget Detail pages.


Title i non public share

Title I Non-public share


Title i non public share1

Title I Non-public share


Egms spring 2006 workshops

eGMS-NCLB Determining Nonpublic Allocations


Egms nclb additional considerations title iia private school worksheet

eGMS-NCLB – Additional ConsiderationsTitle IIA Private School Worksheet


Egms nclb additional considerations title iia private school worksheet1

eGMS-NCLB – Additional ConsiderationsTitle IIA Private School Worksheet


Egms nclb additional considerations title iv private school worksheet

eGMS-NCLB – Additional ConsiderationsTitle IV Private School Worksheet


Egms nclb additional considerations title iv private school worksheet1

eGMS-NCLB – Additional ConsiderationsTitle IV Private School Worksheet


Egms spring 2006 workshops

eGMS-NCLB – Matching w/Budget Detail


Egms spring 2006 workshops

eGMS-NCLB – Matching w/Program Specific


Egms nclb nclb consolidated reminder gun free report

eGMS-NCLB – NCLB ConsolidatedReminderGun Free Report

  • Definition of Guns and Other Weapons

  • NOT FIREARMS:

    • BB Guns, Air Rifles, Pellet Guns,

    • Knives, Baseball Bats, Blackjacks, etc.


Egms nclb nclb consolidated

eGMS-NCLB – NCLB Consolidated


Egms nclb changing project end dates

eGMS-NCLB – Changing Project End Dates

  • District Information tab

    • Change project end dates

    • Done by grant (e.g. Title I, Title II-A, etc.)

    • Need not write us

    • Must be done 30 days before the end of the grant

    • Check BOTH regular AND extended grant period on District Info tab AND change end date to 8/31/200X.


Egms nclb changing project end dates1

eGMS-NCLB – Changing Project End Dates


Egms financial pages

eGMS – Financial Pages

  • NCLB Grant Process

  • Allotments (Transferability)

  • Budget Detail

    • Instructions

    • Caps, Minimums and Set Asides

    • Indirect Cost

  • Budget (Informational Summary of Budget Details)

    • Flexibility: REAP/School Wides

  • Payment Schedule


Egms spring 2006 workshops

Final Expenditure Report/Carryover Determined

New FY

Begin Application Process

Initial

Application

New FY

Projected

Allocations

June final

Payment

July

Payment

Final Title I

Allocations/

Title IID

Allocations

May

Payment

August

Payment

Amendment*/

Expenditure Report

NCLB

GRANT

PROCESS

April

Payment

September

Payment

March

Payment

Amendment*/

Title I

Expenditure Report

October

Payment

*Amendments

as needed

February

Payment

November

Payment

January

Payment

December

Payment

Amendment*/

Expenditure Report

Title I, IIA, IV

Performance Report


Egms spring 2006 workshops

eGMS-NCLB Allotment


Egms spring 2006 workshops

eGMS-NCLB Budget Details


Egms spring 2006 workshops

eGMS-NCLB Budget Details - Examples


Egms spring 2006 workshops

eGMS-NCLB Budget Details – Caps, Minimums, Set Asides


Egms spring 2006 workshops

eGMS-NCLB Budget Details (Continued)


Egms spring 2006 workshops

eGMS-NCLB Budget Summary


Egms spring 2006 workshops

eGMS-NCLB Budget Summary


Egms spring 2006 workshops

eGMS-NCLB Payment Schedule


Egms getting assistance isbe help desk

eGMS Getting Assistance – ISBE Help Desk

  • ISBE Call Center is the first point of contact

  • (217) 558-3600 or [email protected]

  • Call Center staff will:

    • Perform password resets for IWAS (Self-help preferred)

    • Observe Web Page performance (Consulting Status)

    • Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button)

    • Forward Programmatic/Fiscal questions to appropriate Division


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