The Cash Book. a book of prime entry part of the double-entry system the cash and bank accounts brought together. The cash book is:. The cash book is set out so that the: debit columns for cash and bank are side by side credit columns for cash and bank are also side by side.
a book of prime entry
part of the double-entry system
the cash and bank accounts brought together
The cash book is:
debit columns for cash and bank are side by side
credit columns for cash and bank are also side by sideThe two-column cash book
This column is used to identify the name of the ledger and account number where the corresponding part of the double entry has been entered.
Using a folio column speeds up the process of finding the opposite entry in the ledgers.The folio column
Complete the two-column cash book for the following: account number where the corresponding part of the double entry has been entered.
1 March Balance brought down from last month: cash £325; bank £8,640.
2 March Paid insurance £2,000 by cheque.
3 March Cash sales £600.
4 March Purchases by cheque £3,250.
5 March R Hodge paid us £4,250 by cheque.
6 March Bought stationery £40, paying by cash.
7 March Paid wages by cheque £1,350.
8 March P Wilson paid us £600 for goods previously bought on credit.
9 March Received £2,000 owing from A Sumner.
10 March Paid rent £300 by cash.Example
Complete Question 1 on task sheet. account number where the corresponding part of the double entry has been entered.
Complete Questions 1–14 from text book, Chapter 10.Tasks
The three-column cash book incorporates an additional column at each side for discounts.
There are two types of discounts but only one kind are entered in the double-entry system.Three-column cash book
1. Trade discounts at each side for discounts.
These are discounts given to companies who trade in the same area or for bulk buying.
They are not recorded in the double-entry system.Discounts
Goods normally sell at retail price of £250 each. at each side for discounts.
The manufacturer sells them to the retailer at a 20% trade discount for buying 10.
The discount is recorded on the invoice
£250 × 10 = 2,500 – 20% (£500) = £2000.
£2,000 is the figure that is used in the double-entry books.Example: trade discount
2. at each side for discounts.Cash discounts
These are discounts given for early settlement of an invoice.
They are given to encourage early payment.Discounts
Discounts allowed at each side for discounts.–discounts given to debtors when they pay their accounts early.
Discounts received– discounts received by a business from its suppliers when they pay their accounts quickly.These discounts are recorded in the double-entry system as:
At the end of the period they are totalled and the total is transferred into the discounts allowed account and discounts received account in the general ledger.Discounts
The discount columns are not part of the double-entry system.
These columns are totalled and transferred to the discounts allowed account and discounts received accounts in the general ledger.The three-column cash book
A transaction that appears on both the debit and credit sides of the account is called a contra entry.
For example, when cash is taken out of the cash account and put into the bank account, then both entries will be in the cash book.Contra
Enter the following transactions in the three-column cash book of William Buck. Balance off the cash book and show the discounts accounts in the general ledger.
1 July Balances brought forward: Cash £230; Bank 4,560.
2 July Cash sales £450.
3 July The following debtors paid their accounts by cheque each deducting a 5% cash discount: R Jenn £460, S Benny £620 and J Hacker £540.
4 July Paid rent by cheque £700.
5 July Paid wages by cheque £1,300.
6 July We paid the following accounts by cheque, in each case deducting a 2% cash discount: F Jepson £300, D Hudson £400, E Butler £600.
7 July Transferred £500 cash to the bank account.
8 July Bought stationery £60, paying cash.
A bank overdraft is when a business has taken more money out of its bank account than it has deposited.
If this has occurred then the balance b/d will be shown on the credit side of the account.Bank overdraft
For example, if a business on 1 November has a bank overdraft of £1,200, and a cash balance of £330, then the opening balances in the cash book would appear as follows:
You can never have a balance b/d on the credit side of the cash account (it is impossible to physically spend more cash than you have).
Take care with discounts: trade discounts do not appear in the cash book or double-entry accounts.
Cash discounts do appear in the cash book: these are discounts given for early settlement, not necessarily for cash payments.Tips
Complete Question 2 from task sheet. overdraft.
Complete Questions 1–6, Chapter 11 of text book.Tasks