Smithtown school lunch program update
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Smithtown School Lunch Program Update. May 7, 2014 Business Affairs Meeting. Financial Review . * Loss was due to start up costs for the Boars Head sandwich line. Financial Review. Revenue Trend. Benefits Trend. Comparison of Reimbursable Meals and A La Carte Meals.

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Smithtown School Lunch Program Update

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Smithtown school lunch program update

Smithtown School Lunch Program Update

May 7, 2014

Business Affairs Meeting


Financial review

Financial Review

* Loss was due to start up costs for the Boars Head sandwich line


Financial review1

Financial Review

Revenue Trend

Benefits Trend


Comparison of reimbursable meals and a la carte meals

Comparison of Reimbursable Meals and A La Carte Meals


Projected 2013 2014 financial information

Projected 2013/2014 Financial Information


Internal audit

Internal Audit

  • Due to the loss in 2012/2013 the district wanted our internal auditors, an external entity, to review our policies and procedures

  • Agreed Upon Procedures Audit

  • No significant findings

    • Smithtown’s lunch program is suffering from same problems as other food service operations in New York (increase in regulations, increase in benefit/salary costs, and decreased participation)


Internal audit1

Internal Audit

  • The audit produced 5 recommendations. We will highlight recommendation #1. Recommendations 2-5 were already implemented by the school lunch program.

  • Recommendation #1 – develop a list of alternative operational plans. Our response/options are:

    • Increase school lunch price for 2014/15

      • Option 1: Increase price $0.25

        • Elementary Price = $2.60

        • Secondary Price = $2.85

      • Increase revenue approximately $100,000-$110,000

    • Option 2: Increase price $0.15 in 2014/15 and $0.10 in 2015/16.

      • Elementary Price = $2.50 (for 2014/15)

      • Secondary Price = $2.75 (for 2014/15)

    • Increase revenue approximately $60,000-$65,000 14/15 and $40,000-$45,000 in 2015/16


Internal audit paid school equity requirement

Internal AuditPaid School Equity Requirement


Internal audit other district s pricing

Internal AuditOther District’s Pricing


Internal audit2

Internal Audit

  • Recommendation #1 – develop a list of alternative operational plans. Our response/options are:

    • 100% of vending machine profits should be given to school lunch. Currently they only receive 45%

      • $10,000-$18,000 in additional revenue

    • If 100% of the vending machine commissions can not be given, the vending machines should be turned off during school lunch hours.

      • The current vending machine contract with Answer Vending states that the machines will be made inoperative during school lunch if necessary


Healthy hunger free kids act of 2010

Review of current and new regulations

HEALTHY HUNGER-FREE KIDS ACT of 2010


Nutrition standards effective for the 2012 13 school year

Nutrition Standards Effective for the 2012/13 School Year

  • These are the regulations that we currently follow

  • Fruit & Vegetable:

    • ¾-1 cup of vegetables plus ½ -1 cup of fruit per day

  • Vegetable requirement:

    • Dark green, red/orange, beans/legumes, starchy and other

  • Meat/Meat Alternate:K-8 1oz minimum/day, 9-12 2 ozminimum/day

  • Grains:8 servings per week minimum, K-8 minimum 1 oz/day, 9-12 minimum 2 oz/day

  • Whole Grains:50% must be whole grain rich

  • Milk: 1 cup of skim milk flavored or unflavored or 1% lowfat milk unflavored

  • Calories

    • K-5 550-650

    • 6-8 600-700

    • 9-12 750-850

      **STUDENTS MUST TAKE MINIMALLY ½ CUP OF A FRUIT OR VEGETABLE TO BE COUNTED AS A MEAL.


Additional nutrition standards effective for the 2014 15 school year

Additional Nutrition Standards Effective for the 2014/15 School Year

  • Whole Grains:all grains must be whole grain rich

  • Sodium

    • K-5 < 1,230

    • 6-8 < 1,360

    • 9-12 < 1,420


Smart snacks in schools new regulations 2014 15

Smart Snacks in Schools – New Regulations 2014/15

  • Applies to ALLfood and beverages, sold on campus during the school day and accessible to students

    • A la carte in the cafeteria

    • In school stores

    • Snack bars

    • Vending Machines

    • Other venues: fundraising

  • Applies to all grade levels

  • Food and beverages must meet general standards ANDspecific nutrient standards

  • Nutrition standards are minimum standards – school districts may establish additional standards


Smart snacks in schools new regulations 2014 151

Smart Snacks in Schools – New Regulations 2014/15

  • Snack must include 1 out of the 4 following criteria:

    • First ingredient must be a fruit, a vegetable , a dairy product a protein food OR

    • The product is: “whole grain rich” OR

    • A combination food with at least ¼ cup of fruit and/or a vegetable OR

    • Contain 10% Daily Value of a nutrient of public concern: calcium, potassium, vitamin E, or dietary fiber


Smart snacks in schools new regulations 2014 152

Smart Snacks in Schools – New Regulations 2014/15

  • Snacks:

    • 200 calories of less

    • 230 mg of sodium or less

    • Total fat < 35% of calories

    • Sat Fat <10 % of calories

    • Trans fat 0 grams

    • Sugar , than or equal to 35% of weight of product


Smart snacks in schools new regulations 2014 153

Smart Snacks in Schools – New Regulations 2014/15

  • Drinks:

    • Elem - 8 ounces of milk, 100% veg and/or juice,

    • MS – 12 ounces of milk, 100% veg and/or juice,

    • HS - 12 ounces of milk, 100% veg and/or juice

    • There is no limit on the portion size of water

  • HS only:

    • No more that 20 ounces of calorie free/low calorie, flavored water, with or without carbonation.

    • Less than 5 calories per 8 fluid oz. or < or equal to 10 calories per 20 fluid oz.

    • No more than 12 oz. of a beverage with less than 40 calories per 8 fluid oz or less than 60 calories per 12 fluid ounces

    • Alternative includes beverage 50 calories or less per 8 fluid ounces or 75 calories or less per 12 fluid ounces.


Wellness policy proposed regulation comment period was open until 4 28 14

Wellness Policy Proposed Regulation*comment period was open until 4/28/14

  • Public Involvement

  • Content of the Wellness Policy

  • Goals for

    • Nutrition Promotion

    • Nutrition Ed.

    • Physical Activity

    • School based activities to promote student wellness

  • Annual Progress Report

  • Triennial Assessments

  • Updates to the Wellness Policy

  • Public Updates

  • Monitoring/Oversight


Child nutrition administrative review formerly known as coordinated review effort

Child Nutrition Administrative Review(formerly known as Coordinated Review Effort)

  • School Lunch Guidelines

  • Audit: Formerly every 5 years

  • Last Audit 2010

  • Findings were positive: record keeping, reimbursement claims, menus planned, mealtime atmosphere

  • Letter from the State Education Department, to Ed Ehmann stating that Smithtown CSD is in compliance with federal and state regulations in May 2010.

  • Healthy Hunger Free Kids Act of 2010 required all school food authorities to be in compliance with the new meal pattern and nutrition standards to receive performance based reimbursement of $.06 per meal beginning October 1, 2012.

  • Letter from the State Education Department to Dr. Annunziato stating that we were approved to receive the performance based $.06 as of October 1. 2012

  • Healthy Hunger Free Kids Act of 2010 requires audits every three years.


District concerns going forward

District Concerns Going Forward

  • Loss of revenue from drinks and snacks do to new snack guidelines

    • Vitamin water $89,200

    • Canada Pure $48,900

    • Snapple $26,500

      $164,600

  • Loss of participation in the reimbursable meal program

  • Finding acceptable snack and drink products to recover lost revenue

    Options to Consider

  • Consider increasing the lunch price

  • Consider giving 100% of vending commissions to school lunch

  • Consider option of consolidating cafeterias

  • Conduct more fundraisers/increase employee participation

  • Work with vendors to find different options that meet the regulations


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