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Smithtown School Lunch Program Update. May 7, 2014 Business Affairs Meeting. Financial Review . * Loss was due to start up costs for the Boars Head sandwich line. Financial Review. Revenue Trend. Benefits Trend. Comparison of Reimbursable Meals and A La Carte Meals.

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Smithtown School Lunch Program Update

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Smithtown School Lunch Program Update

May 7, 2014

Business Affairs Meeting


Financial Review

* Loss was due to start up costs for the Boars Head sandwich line


Financial Review

Revenue Trend

Benefits Trend


Comparison of Reimbursable Meals and A La Carte Meals


Projected 2013/2014 Financial Information


Internal Audit

  • Due to the loss in 2012/2013 the district wanted our internal auditors, an external entity, to review our policies and procedures

  • Agreed Upon Procedures Audit

  • No significant findings

    • Smithtown’s lunch program is suffering from same problems as other food service operations in New York (increase in regulations, increase in benefit/salary costs, and decreased participation)


Internal Audit

  • The audit produced 5 recommendations. We will highlight recommendation #1. Recommendations 2-5 were already implemented by the school lunch program.

  • Recommendation #1 – develop a list of alternative operational plans. Our response/options are:

    • Increase school lunch price for 2014/15

      • Option 1: Increase price $0.25

        • Elementary Price = $2.60

        • Secondary Price = $2.85

      • Increase revenue approximately $100,000-$110,000

    • Option 2: Increase price $0.15 in 2014/15 and $0.10 in 2015/16.

      • Elementary Price = $2.50 (for 2014/15)

      • Secondary Price = $2.75 (for 2014/15)

    • Increase revenue approximately $60,000-$65,000 14/15 and $40,000-$45,000 in 2015/16


Internal AuditPaid School Equity Requirement


Internal AuditOther District’s Pricing


Internal Audit

  • Recommendation #1 – develop a list of alternative operational plans. Our response/options are:

    • 100% of vending machine profits should be given to school lunch. Currently they only receive 45%

      • $10,000-$18,000 in additional revenue

    • If 100% of the vending machine commissions can not be given, the vending machines should be turned off during school lunch hours.

      • The current vending machine contract with Answer Vending states that the machines will be made inoperative during school lunch if necessary


Review of current and new regulations

HEALTHY HUNGER-FREE KIDS ACT of 2010


Nutrition Standards Effective for the 2012/13 School Year

  • These are the regulations that we currently follow

  • Fruit & Vegetable:

    • ¾-1 cup of vegetables plus ½ -1 cup of fruit per day

  • Vegetable requirement:

    • Dark green, red/orange, beans/legumes, starchy and other

  • Meat/Meat Alternate:K-8 1oz minimum/day, 9-12 2 ozminimum/day

  • Grains:8 servings per week minimum, K-8 minimum 1 oz/day, 9-12 minimum 2 oz/day

  • Whole Grains:50% must be whole grain rich

  • Milk: 1 cup of skim milk flavored or unflavored or 1% lowfat milk unflavored

  • Calories

    • K-5 550-650

    • 6-8 600-700

    • 9-12 750-850

      **STUDENTS MUST TAKE MINIMALLY ½ CUP OF A FRUIT OR VEGETABLE TO BE COUNTED AS A MEAL.


Additional Nutrition Standards Effective for the 2014/15 School Year

  • Whole Grains:all grains must be whole grain rich

  • Sodium

    • K-5 < 1,230

    • 6-8 < 1,360

    • 9-12 < 1,420


Smart Snacks in Schools – New Regulations 2014/15

  • Applies to ALLfood and beverages, sold on campus during the school day and accessible to students

    • A la carte in the cafeteria

    • In school stores

    • Snack bars

    • Vending Machines

    • Other venues: fundraising

  • Applies to all grade levels

  • Food and beverages must meet general standards ANDspecific nutrient standards

  • Nutrition standards are minimum standards – school districts may establish additional standards


Smart Snacks in Schools – New Regulations 2014/15

  • Snack must include 1 out of the 4 following criteria:

    • First ingredient must be a fruit, a vegetable , a dairy product a protein food OR

    • The product is: “whole grain rich” OR

    • A combination food with at least ¼ cup of fruit and/or a vegetable OR

    • Contain 10% Daily Value of a nutrient of public concern: calcium, potassium, vitamin E, or dietary fiber


Smart Snacks in Schools – New Regulations 2014/15

  • Snacks:

    • 200 calories of less

    • 230 mg of sodium or less

    • Total fat < 35% of calories

    • Sat Fat <10 % of calories

    • Trans fat 0 grams

    • Sugar , than or equal to 35% of weight of product


Smart Snacks in Schools – New Regulations 2014/15

  • Drinks:

    • Elem - 8 ounces of milk, 100% veg and/or juice,

    • MS – 12 ounces of milk, 100% veg and/or juice,

    • HS - 12 ounces of milk, 100% veg and/or juice

    • There is no limit on the portion size of water

  • HS only:

    • No more that 20 ounces of calorie free/low calorie, flavored water, with or without carbonation.

    • Less than 5 calories per 8 fluid oz. or < or equal to 10 calories per 20 fluid oz.

    • No more than 12 oz. of a beverage with less than 40 calories per 8 fluid oz or less than 60 calories per 12 fluid ounces

    • Alternative includes beverage 50 calories or less per 8 fluid ounces or 75 calories or less per 12 fluid ounces.


Wellness Policy Proposed Regulation*comment period was open until 4/28/14

  • Public Involvement

  • Content of the Wellness Policy

  • Goals for

    • Nutrition Promotion

    • Nutrition Ed.

    • Physical Activity

    • School based activities to promote student wellness

  • Annual Progress Report

  • Triennial Assessments

  • Updates to the Wellness Policy

  • Public Updates

  • Monitoring/Oversight


Child Nutrition Administrative Review(formerly known as Coordinated Review Effort)

  • School Lunch Guidelines

  • Audit: Formerly every 5 years

  • Last Audit 2010

  • Findings were positive: record keeping, reimbursement claims, menus planned, mealtime atmosphere

  • Letter from the State Education Department, to Ed Ehmann stating that Smithtown CSD is in compliance with federal and state regulations in May 2010.

  • Healthy Hunger Free Kids Act of 2010 required all school food authorities to be in compliance with the new meal pattern and nutrition standards to receive performance based reimbursement of $.06 per meal beginning October 1, 2012.

  • Letter from the State Education Department to Dr. Annunziato stating that we were approved to receive the performance based $.06 as of October 1. 2012

  • Healthy Hunger Free Kids Act of 2010 requires audits every three years.


District Concerns Going Forward

  • Loss of revenue from drinks and snacks do to new snack guidelines

    • Vitamin water $89,200

    • Canada Pure $48,900

    • Snapple $26,500

      $164,600

  • Loss of participation in the reimbursable meal program

  • Finding acceptable snack and drink products to recover lost revenue

    Options to Consider

  • Consider increasing the lunch price

  • Consider giving 100% of vending commissions to school lunch

  • Consider option of consolidating cafeterias

  • Conduct more fundraisers/increase employee participation

  • Work with vendors to find different options that meet the regulations


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