VIVA 17 th Annual Users Group Meeting

1. VIVA 17th Annual Users Group Meeting September 26, 2013 Virginia Library Association Williamsburg, VA Cy Dillon, HSC, VIVA Outreach Committee Chair Kathy Perry, VIVA Director

2. Agenda • Welcome: Cy Dillon, Librarian, Hampden-Sydney College • VIVA Update: Kathy Perry, VIVA Director • Vendor Introductions • Panel Session: Libraries, MOOCs, and the State of Online Education • Moderated by John Ulmschneider, University Librarian Virginia Commonwealth University • Jeff Nugent, Co-director, Center for Teaching Excellence Virginia Commonwealth University • Judith Thomas, Director of Arts and Media Services University of Virginia

3. VIVA Update

4. Ramona McAleavey Barrett

5. Cutrice HarrisVIVA’s New Office Coordinator VIVA Central moved to the GMU-Arlington Campus in December, 2012

6. VIVA Budget Update

7. Leveraging Funds to Expand AccessVIVA Revenues, All Sources FY06-FY14

8. VIVA Revenues FY14

9. Delivering Value VIVA Expenditures 2012-14

10. Cost avoidance through group purchases July 1, 1994 to June 30, 2013: • $625,000,000 VIVA is Cost-Effective That’s better than a 5-to-1 payoff for Virginia!

11. Updates on Committee Work Man, have we been busy!

12. Meet VIVA’s New Committee Chairs Rosemary Arneson, Cy Dillon, Carrie Cooper

13. Steering Committee Chairs: Gene Damon, VCCS and Carrie Cooper, College of William and Mary • RFP Scholarly Publishing and Repository Services • Approved Licensing and Billing for Discounts • Proposal for 2014-16 Biennium • Sustaining Funds for VIVA Collections • Public and Private Pooled Funds • Additional Funds for STEM-H • The VIVA One Collection, Discovery Layer

14. Outreach Committee Chairs: John Ulmschneider, Virginia Commonwealth University and Cy Dillon, Hampden-Sydney College • Reviewing the VIVA website with an eye toward streamlining the communications • Planning the VIVA 20th Anniversary Event for Fall 2014 • New VIVA Brochure

15. Outreach Committee • Product Announcements: • STEM-H e-books (Elsevier and Springer) • DDA (Innovative e-book Program) • Universal Borrowing Pilot • MLA and LION • JSTOR Discounts (coming soon)

16. Join us on Facebook!

17. Resource Sharing Committee Chairs: Ralph Alberico, James Madison University and Rosemary Arneson, University of Mary Washington • Discounts for ILLiad • WorldCat Knowledge Base • 15th VIVA Community Interlibrary Loan Forum, July 2013

18. 2013 Interlibrary Lending Among VIVA Members

19. Universal Borrowing Pilot • Planning Phase: July 1 – August 31, 2013 • Active Phase: September 1, 2013 – June 30, 2014 • Lost Copy Fund approved • 32 libraries participating in the pilot • Concept: patrons at any VIVA institution are able to borrow print books held at libraries participating in the pilot project by simply walking in the library and presenting their home institution ID • http://www.vivalib.org/borrowing/

20. Universal Borrowing Pilot Flyer

21. Resources for Users Committee Chairperson: Sharon Gasser, James Madison University • First, the bad news: • Cancellation of BowkerBooks in Print, effective July 1, 2013 • Cancellation of Gale Contemporary Women’s Issues, effective August 1, 2013.

22. Product Reviews • Completed in FY13 • APA PsycNET • OUP Oxford Reference Online • Scheduled for FY14 • Ulrich’s Directory of Periodicals • IEEE

23. Collection Analysis I. Video Last Copy Project • With SCS • 7 Participants: GMU, JMU, UR, UVA, VCU, VT & W&M • Goal: to ensure that all currently held content deemed to be of long-term value will be retained by at least one of the 7 libraries • Address deterioration and possible need to reformat

24. Collection Analysis II. Monograph Collection Analysis Pilot • With SCS • Participants: GMU, JMU, Radford, UR, UVA, VCCS, VCU, VT & W&L • Kickoff meeting held on September 13 • Goal: to analyze collections in the participating VIVA member institutions • Outcome is open • Possibilities for cooperative weeding and preservation • Possibilities for collaborative collection development

25. Collection Analysis III. Publisher Subject Analysis for Print Monographs • Goal: to explore ways to use print circulation data to inform future collaborative purchases • # of books/school = 10% of FTE • 5 institutions: CWM, JMU, ODU, UR, and VT • Others are welcome to join • Contact Anne Elguindi

26. Update on Cost Sharing • Public Institutions: • Mergent cost sharing formula • 40% based on use data averaged over 3 years • 25% for the relative amount of original subscription fees • 35% for the level of business programs • IEEE cost sharing formula revised for FY14 • Uses the Mergent model, but adjusted so no school pays more than 85% of list price. • Private Institutions: • Mergent, Oxford Reference Online, and ProQuest Dissertations and Theses moved to Pooled Funds

27. E-books Overview • General Assembly allocated new funds in each year of the biennium (FY2013 and FY2014). • The intent for this new base funding includes e-books, particularly STEM-H (Science, Technology, Engineering and Mathematics and Health) titles. • 3 initiatives: • Elsevier e-books • Springer e-books • DDA EBL • It is essential that member libraries load the records to provide access and promote these to students and faculty.

28. RFI: Academic E-book Packages • VIVA was looking for: 1) competitive pricing, 2) less restrictive DRM, 3) unlimited simultaneous use, and 4) ability to continue ILL. • Packages from 2 e-book vendors: • Elsevier: E-book frontlist collection for 2013 (~650 titles) • Springer: Four subject collections for 2013: • Behavioral Science (~85 titles) (privates with Pooled Funds) • Biomedical and Life Science (~560 titles) • Computer Science (~1,100 titles) • Earth and Environmental Science (~285 titles). • Steering Committee approved continuing all of these for 2014

29. RFP: Demand Driven Acquisitions for STEM-H e-Books • RFP Awarded to EBL • EBL is now part of ProQuest • All publics and 12 private nonprofit members • Publishers: • John Wiley & Sons • Oxford University Press • Jossey-Bass • McGraw-Hill UK • Wiley-VCH • Sage • Concept: e-book titles are added to catalogs and/or discovery layers. All participants can access these titles during the pilot. Enough use in 1 title will generate a purchase of that title and then ALL participants will have perpetual access.

30. RFP: Modern Language Association International Bibliography • RFP Awarded to ProQuest, effective August 1, 2013 • All publics and 31 private nonprofit members • Includes: • MLA International Bibliography • Literature Online (LION) • The full-text Editions and Adaptations of Shakespeare • The full nine-volume Bibliography of American Literature • Twentieth-Century American Poetry (500 volumes) • Coming soon: FIAF (International Index to Film Periodicals Plus) • Special thanks to GMU, UVA, and VCU for cost sharing!

31. Coming Soon: Discounts for JSTOR • License is still under review • VIVA will handle licensing and invoicing • JSTOR Archives • JSTOR Current Scholarship • No central funds involved for acquisitions • Discounts effective for FY14 • Further discounts possible in the future • More details will be forthcoming!

32. FY03 – FY13

33. Thank you to our vendors! AAAS: Keith Layson Annual Reviews: Jackie Wiederholt APA: Neil Lader EBSCO: Ann Murdock Elsevier: Ryan Bailey, Sarah Buchala Gale: Kate Vincent IEEE: Joe Vaitkus JSTOR: Carol MacAdam Mergent: John Carino OCLC:  Suzanne Butte, Meryl Cinnamon, Chris Kirby OUP:  Jenifer Maloney ProQuest: Audrey Christle Springer: Bob Boissy Wiley: Erika Schweitzer

34. Libraries, MOOCs, and the State of Online Education

35. V www.vivalib.org