Beyond compliance
Download
1 / 48

Beyond Compliance: - PowerPoint PPT Presentation


  • 53 Views
  • Uploaded on

Beyond Compliance:. Creating and Executing Successful Strategies for DBE Participation and Workforce Diversity. Panelists. Brian McCarthy (Moderator) Program Management Consultant, CDM Heyward Davenport Regional Director, Minority Business Development Agency Michael Jefferson

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Beyond Compliance:' - magnar


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
Beyond compliance

Beyond Compliance:

Creating and Executing Successful Strategies for DBE Participation and Workforce Diversity


Panelists
Panelists

  • Brian McCarthy (Moderator)

    • Program Management Consultant, CDM

  • Heyward Davenport

    • Regional Director, Minority Business Development Agency

  • Michael Jefferson

    • Diversity Manager, Metropolitan District of Hartford



Stakeholders

Benefits


Benefits drive strategy
Benefits Drive Strategy

Program Management Strategy

Benefits

Risk Management


Context large public works program
Context – Large Public Works Program

  • Context and experience comes from a large urban public works program for a mid-size city, primarily horizontal construction

  • Not a lot of existing local MBE & WBE capacity

  • Biggest program ever undertaken by owner

  • Voter approval required

  • Politics


Compliance framework
Compliance Framework

  • DBE (MBE/WBE) participation percentages as condition of funding or a legal requirement

  • EEO / Workforce Diversity

  • Set-Asides

  • Prevailing Wage

  • Project Labor Agreement


Leading off
Leading off . . .

  • The Owner’s Perspective

    • Program Benefits

    • Risk Management

    • Managing expectations

    • The importance of a coherent strategy

    • Getting it done


Next up
Next up . . .

  • Resources to help you

    • Leveraging programs and agencies

    • How to engage their support

    • What they can do

    • What they can’t do


And then
And then . . .

  • Program management to support the strategy

    • Leverage existing tools & processes

    • Forecasting

    • Tracking and Reporting


Owner s strategy
Owner’s Strategy

  • Manage Benefits

  • Manage Risk


Dbe participation workforce diversity in context of program benefits risks
DBE Participation & Workforce Diversity in Context of Program Benefits & Risks

  • Public Agency

    • High Visibility

    • High Expectations for your Program

      • Vehicle for economic growth

      • Vehicle for economic opportunity

  • Public & Local Business Stakeholder View

    • Program Benefits = jobs & business opportunity


Dbe participation workforce diversity in context of program benefits risks1
DBE Participation & Workforce Diversity in Context of Program Benefits & Risks

  • Risks

    • Adverse publicity

    • Public protests

    • Erosion of support for the program

    • Non-compliance with funding & legal requirements


Compliance mindset
Compliance Mindset Program Benefits & Risks

  • Manage Risk of Non-Compliance

  • Risk = Participation Goals not met

  • Consequence = Lose funding

  • Risk Management Strategy Includes

    • Solid Contract Terms

    • “Good Faith Efforts”

    • Tracking and Reporting

    • Creating the Paper Trail


What s missing
What’s missing? Program Benefits & Risks

  • Achieving, documenting, and reporting compliance may not deliver the program benefits expected by some stakeholders

  • From their view (right or wrong), you have not delivered


Why take a narrow approach
Why take a narrow approach? Program Benefits & Risks

  • It’s the way we’ve always done it

  • It’s worked for us before

  • Inexperience

  • See doing more as an unnecessary expense

  • Fear of engagement

  • Not part of organizational culture


Beyond compliance1
Beyond Compliance Program Benefits & Risks

  • Broader view of risks and benefits that are related to issues of DBE and workforce participation

  • You’re already doing a lot of the legwork to support taking these extra steps

  • Leverage work you’re already doing

  • Proactively manage expectations (benefits) and risk


Strategy
Strategy Program Benefits & Risks

  • Manage expectations

  • Engage the local small contractors

  • Engage the general contractors

  • Engage external resources

  • Leverage existing tools & systems

  • Publicize your efforts and successes


Manage expectations
Manage Expectations Program Benefits & Risks

City Plans $1.6B Sewer Upgrade

08/19/2009

The Daily Planet

Mayor John Doe told the crowd the project would create jobs, especially in the eastern part of the city, a promise he touted during his campaign.

Jobs will be available for "hundreds of people for construction above the ground and below."


Managing expectations
Managing Expectations Program Benefits & Risks

  • Realistic Jobs Forecasts

    • Job Preservation Versus Job Creation

    • Consistent Approach

  • Realistic Subcontracting Opportunities Forecasts

    • Breakdown by trades

    • When will opportunities happen?


Engaging the local dbe subcontractors
Engaging the Local DBE Subcontractors Program Benefits & Risks

  • Pursue them

  • Maintain a vendor database

  • Provide Educational Opportunities

    • How to work with your agency

    • How to work with general contractors

  • Develop relationships before there are problems


Engage the general contractors
Engage the General Contractors Program Benefits & Risks

  • GC to Subcontractor matchmakers

  • Get off on the right foot – you take these issues seriously and will pay attention to them

  • Plug GC into local resources, if they are not from the area


Engaging external resources
Engaging External Resources Program Benefits & Risks

  • Government Agencies

    • Minority Business Development Agency

    • State Departments of Labor

    • Small Business Administration

  • Other Organizations

    • Community-based job training & placement programs

    • Industry and trade organizations


Leverage existing tools and systems
Leverage Existing Tools and Systems Program Benefits & Risks

  • Planning and design phase analysis

    • Workload & opportunity forecasting

  • Contract Administration

    • Payroll reports

    • Progress Meetings

  • Internal & External Communication


Publicize your efforts success
Publicize your Efforts & Success Program Benefits & Risks

  • Be out in front

  • Prevent protests

  • Have good stories and evidence to fall back on

  • Anecdotes are effective


Strategy to go beyond compliance
Strategy to Go Beyond Compliance Program Benefits & Risks

  • Manage expectations

  • Engage the local small contractors

  • Engage the general contractors

  • Engage external resources

  • Leverage existing tools & systems

  • Publicize your efforts and successes


Engaging external resources1
Engaging External Resources Program Benefits & Risks


Most of these organizations exist to help the small or minority business, or the individual worker. How can they help or support me, the program owner?


What s in it for the program owner
What’s in it for the Program Owner? minority business, or the individual worker. How can they help or support me, the program owner?

  • Expands your network

  • Adds credibility

  • Creates publicity

  • Builds local capacity

  • Doesn’t cost much

  • Proactively managing risk


What do they have to offer
What do they have to offer? minority business, or the individual worker. How can they help or support me, the program owner?

  • Training & education

  • Networking

  • Access to capital for subs/suppliers

  • Realistic advice

  • Coaching & mentoring

  • Certification assistance

  • OJT Funding


Risk mitigation payoff
Risk Mitigation Payoff minority business, or the individual worker. How can they help or support me, the program owner?

  • Establishing relationships

  • Track record of support & fair play

  • “Problem children” get independent support

  • Good publicity

  • Reduce chance and severity of problems


About the mbda
About the MBDA minority business, or the individual worker. How can they help or support me, the program owner?

  • Minority Business Development Agency, part of the US Department of Commerce.

  • Created as an executive order in 1969 by President Richard M. Nixon, first known as the Office of Minority Business Enterprise.

  • Mission driven as an entrepreneurial organization; we actively promote job and business growth to enhance competitiveness for minority businesses of all sizes and industries; we are committed to wealth creation, teaming capabilities and cultivating opportunities in domestic & global markets.


Mbda regions
MBDA regions minority business, or the individual worker. How can they help or support me, the program owner?

…our 5 regional offices cover all states including Puerto Rico, too.


Enterprise centers
Enterprise Centers minority business, or the individual worker. How can they help or support me, the program owner?

  • The MBDA funds its network of Minority Business Enterprise Centers, Minority Business Opportunity Centers & Native American Business Enterprise Centers.

  • MBEC leverages business alliances with government agencies, financial institutions, procurement supply chain programs and corporate America. In the NYNEC: 8 Centers & 2 District offices.

  • MBEC assists the small business owner to cultivate business resources which are geared to serve minority entrepreneurs seeking to pursue accelerated growth.


Mbda s approach to program owners
MBDA’s Approach to Program Owners minority business, or the individual worker. How can they help or support me, the program owner?

  • Establishes a high profile partnership to demonstrate owner’s commitment and sincerity to local and MWBE contracting programs

  • Provides resources such as vendor outreach and strategic alliance with local resources

  • Co-sponsors and acts as primary event manager -including staffing and coordination - for project outreach events

  • Facilitates introductions to local technical assistance organizations and associations in such areas as certification, bonding, insurance and joint venture development.


A couple of recent examples
A couple of recent examples minority business, or the individual worker. How can they help or support me, the program owner?

  • In 2009, MBDA & local MBEC’s hosted a B2B Procurement matchmaker with 5 NY City Agencies who never worked together to identify 20 prime contractors who met 125 MBE vendors.

  • Significant outreach and partnering efforts in Hartford include B2B matchmakers and educational programs. MBE prime awarded one of largest contracts in agency’s history. MDC named Northeast regional Partner of the Year.


We want to help
We want to help minority business, or the individual worker. How can they help or support me, the program owner?

www.mbda.gov

The MBEC’s, MBOC’s & NABEC’s are funded by the U.S. Department of Commerce as technical assistance centers


Program management tools to support the strategy
Program Management Tools to Support the Strategy minority business, or the individual worker. How can they help or support me, the program owner?

  • Use existing tools & processes to your advantage

    • Forecasting subcontract opportunities and workforce requirements

    • Extract useful information from standard data sources

    • Tracking and Reporting

    • Communication & Outreach


Planning and design
Planning and Design minority business, or the individual worker. How can they help or support me, the program owner?


Procurement
Procurement minority business, or the individual worker. How can they help or support me, the program owner?

  • Maintain & Use a Vendor Profile Database

  • Forecast upcoming work

  • Tack matchmakers on to pre-bid meetings

  • Use technology to push information


Construction administration
Construction Administration minority business, or the individual worker. How can they help or support me, the program owner?

  • Maintain visibility

    • Progress meetings

    • Site Inspections

  • Mine data from daily reports

    • Subs

    • Crews

    • Trades


Construction administration1
Construction Administration minority business, or the individual worker. How can they help or support me, the program owner?

  • Certified Payrolls

    • Job classifications

    • Ethnicity & Gender

    • Residency


Tracking reporting
Tracking & Reporting minority business, or the individual worker. How can they help or support me, the program owner?


Education outreach
Education & Outreach minority business, or the individual worker. How can they help or support me, the program owner?

  • Many small firms have not played in your arena

  • Conduct seminars & workshops on how to do business

  • Reinforce expectations

  • Deliver consistent messages


Summary
Summary minority business, or the individual worker. How can they help or support me, the program owner?

  • Focus on the program benefits to develop your strategy

  • It’s a contact sport – you’ve got to be visible

  • Engage stakeholders

  • Use you’re existing systems and tools

  • Don’t go it alone – partner up

  • Publicize your efforts and successes


Closing thoughts on strategy risk management
Closing Thoughts on Strategy & Risk Management minority business, or the individual worker. How can they help or support me, the program owner?

  • Benefit – from Latin benefactum (good deed) bene (well)

  • Risk – from French risque, Italian riscare (to run into danger) – ancestral meaning could be “sail dangerously close to rocks”

  • Manage – from Italian maneggiare (control a horse) fr Latin manus (hand)


Program Management is a contact sport! minority business, or the individual worker. How can they help or support me, the program owner?

Hands – on approaches will help keep you off the rocks!


Questions
Questions? minority business, or the individual worker. How can they help or support me, the program owner?

  • Brian McCarthy

    • Program Management Consultant, CDM

  • Heyward Davenport

    • Regional Director, Minority Business Development Agency


ad