DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT ANNUAL REPORT (2008/09) PRESENTATION TO THE PORTFOLIO COMMITTEE ON JUSTICE AND CONSTITUTIONAL DEVELOPMENT ADV SIMON JIYANE ACTING DIRECTOR– GENERAL 18 NOVEMBER 2009. VISION
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DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT
ANNUAL REPORT (2008/09)
PRESENTATION TO THE PORTFOLIO COMMITTEE ON JUSTICE AND CONSTITUTIONAL DEVELOPMENT
ADV SIMON JIYANE
18 NOVEMBER 2009
the rights of children, the elderly, women, people with physical and mental disabilities and the poor);
The Review of the Criminal Justice System (CJS) has gained much traction and is one of Government’s most visible interventions.
A Bill amending the Criminal Procedure Act, 1977, is being drafted.
A permanent Budget Review Team will be established under the Chairmanship of National Treasury.
An interim office of the Criminal Justice System Review and Secretariat has been established with a programme and project management competency finalised.
A CJS statistics and performance centre has been established.
The total number of cases permanently removed from the regional court rolls as a result of the backlog courts from November 2006 till the end of March 2009 is 13 113 (comprising 8855 cases finalized + 3649 withdrawn after rescreening of regional cases at backlog sites + 609 transferred).
At the end of April 2009, the number of cases finalised increased to 9229 cases.
On the Regional Court Roll, there was a 22.9% reduction from the initial number of backlog cases (20 452).
The following legislation was developed and passed by Parliament during 2008/09:-
The department finalised :-
Information & Systems Management
Modernization Initiatives to Support Efficiency in the Courts & the CJS
JDAS – Justice Deposit Account System
Automates current manual processes at Magistrate Courts that administers Third Party Funds.
Consist out of various modules such as Bail, Fines, Contributions,
Admission of Guilt and in particular the Maintenance Module which
is aimed at the life style improvement of the poorest of the poor and more
in particular that of women and children.
The system is currently deployed to all 480 courts that administer Third
Functionality within JDAS that allows for the receiving and payment of
third party funds through Electronic Fund Transfer technologies.
Further benefit is that maintenance and bail monies can be accepted and
paid at any Magistrate Court regardless of where the case is registered
or a person is detained.
System is currently in the final pilot phase.
ICMS - Integrated Case Management System
GFS – Guardians Fund System
Administers the monies kept in trust by the Masters office on behalf of minors and persons not fit to manage their financial affairs and tracks all transactions.
Makes use of a verifiable audit trail on all transactions that passes through the system as well as a three tier authorization level before monies can be moved and transactions posted.
Currently deployed to 14 Masters Office.
Dashboard reflects detailed information to business such as daily, monthly and annual trends, statistical analysis and a national overview on volumes and values even down to court and case level.
Empowers management at all levels to monitor performance and make informed decisions based on real time and accurate information.
Video Remand System
Video conference system between courts and prisons to enable Court Hearings for Remands and Postponements for awaiting trial detainees without them leaving the prison facility.
Includes the building / refurbishments of cubicles within the correctional services facilities to provide an environment similar to a court room
Includes a fax machine to receive J1’s & J7 warrants.
Client / attorney lines are also installed between the court room and correctional services facility.
Design allows for further the development of the interoperability model which will allow for data transfer between the DOJ&CD and participating IJS departments.
Currently deployed to 42 courts and 3 correctional services centers.
Integrated Justice System
Focused towards the better management of crime and criminals, from the reporting of a crime right through the arrest, conviction, imprisonment and the rehabilitation of the offender.
Participating departments are SAPS, NPA, DOJ&CD, DCS, DSD, DHA & Legal
Interoperability allows for the electronic sharing of information and reducing the
loss of case dockets by tracking all aspects of a case through the justice cycle.
The system integration status is as follows:
Electronic transfer of case detail & e-dockets to all IJS Departments as
captured by SAPS.
Electronic transfer of postponement dates and case outcomes to all IJS
Departments as per court roll.
Integrated Justice System
DoJ & CD
Portfolio Committee Briefing
Information Security Policies
Performance Monitor Tool
UPS Units (30 Sites)
ILM (Information Life Cycle)
At SITA RC
DRP Site Implementation
DR Solution Implementation
At SITA RC
RIS Server Replacement
At SITA legal department
IPS (Intrusion Prevention)
At SITA RC
14 Masters Offices & 129 Service Points
480 Criminal Courts
Criminal Lower Courts
Criminal Lower Courts & SAPS CAS Integration
Pilot Site Testing
480 Civil Courts
12 High Courts
194 Small Claims Courts
171 Magistrate Courts
45 Courts + 2 DCS Centers
480 Magistrate Courts
ICMS Masters (IADE)
Phase 1 Enhancements
ICMS LC Civil
Phase 1 Enhancement
ICMS Family Courts
DOJCD SMS Financial Disclosure System
ICMS Presidential Pardons
ICMS Lower Courts Criminal / SAPS CAS Integration
ICMS Framework: Event & Notifications Module
ICMS Family Courts
ICMS State Attorneys System
ICMS Lower Courts Criminal / CJS KPI BI Integration
Phase 1 & 2
Public Education and
2008 / 2009 Financial Year
Media Research and Liaison’s role is to maintain the public image of the department through the media. During the year under review the following activities were undertaken to fulfil this role:
Public Education and Liaison’s core is to build the public confidence in the administration of justice by educating the public about legal and Constitutional matters. During the year under review the following activities were undertaken:
The Internal communication and Languages Services directorates manages internal communication within the department. During the year under review the following activities were undertaken: