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Four Methods of Tracking Students Visit at Off-Site Tutoring Sessions. Chenxiao Wang Student Learning Center University of Oklahoma. Student Learning Center at OU. Free Tutoring with PLA and Professor/GTA. Online Tutoring. Student Success Series. Free Study places and computer lab.

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Four Methods of Tracking Students Visit at Off-Site Tutoring Sessions

Chenxiao Wang

Student Learning Center

University of Oklahoma


Student Learning Center at OU

Free Tutoring with

PLA and Professor/GTA

Online Tutoring

Student Success Series

Free Study places and computer lab


Student Learning Center at OU

21places all over the campus.

21,000 visits for 2012-2013 academic year

The place can be categorized as

“Center” and “Satellite”




Purpose for tracking students visit

  • Collect data of utilization of our center

  • Internal reporting to admin

  • Justify budgets

  • Pinpoint areas of weakness

2,138

2,691

217

Number of clients for previous 3 semester


Methods for Tracking Students Visits

Laptop/Desktop

Sign in sheet

TutorTrac on an iPad

Magnetic-Stripe Card Reader


Laptop desktop
Laptop/Desktop

  • Hard to Transport

  • Depends on the condition of the facility

  • Cost is higher

  • Accessible to all features.

  • Can handle burst visiting by attaching usb card reader.

  • Normal way to use TutorTrac


Sign in sheet
Sign in Sheet

  • Easy to lose

  • Hard to validate hand writing data

  • Extra human labor required for data entry

  • Easy to carry

  • Facility independent – useable everywhere

  • No cost


  • Hard to validate data

  • Extra human labor required

  • Sometime depends on battery life.

  • Function Limits

  • Easy to carry

  • Facility independent – useable everywhere

  • Login and logout fast, able to handle burst visits.


  • A little bit costly but can be optimized

  • Currently third-party app is needed

  • Wifi required

  • Combine all the advantages above

  • No post session labor needed

  • Data is more often correct

  • No function limits


Our Equipment Costs for Tracking Students Visits

Laptop/Desktop

$500-800

Sign in sheet

$0

TutorTrac on an iPad

$520

Magnetic-Stripe Card Reader

$600


iPad: Behind the Scenes

Student ID send to TutorTrac via the link

Student ID read from card swiper attached to the ipad.


iPad: Behind the Scenes

  • This link is where TutorTrac used to verify and login the student.

  • The parameter findstud specify the student ID to be verified.

  • Thus if we can read the student ID from the ipad and send to this link,that make it possible to login the students on the mobile devices


iPad: Behind the Scenes


QUESTIONS?

Chenxiao Wang

Student Learning Center

University of Oklahoma


Four Methods of Tracking Students Visit at Off-Site Tutoring Sessions

Chenxiao Wang

Student Learning Center

University of Oklahoma


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