Finance accounting school based funds and instructional budgets
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Finance & Accounting School Based Funds and Instructional Budgets. A copy of this presentation is available on the Principal’s website. Finance Department Contacts. Director of Finance George Boudreau Coordinator Finance & Accounting

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Finance & Accounting School Based Funds and Instructional Budgets

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Finance & AccountingSchool Based Funds and Instructional Budgets

A copy of this presentation is available on the Principal’s website

Finance Department Contacts

  • Director of Finance

    George Boudreau

  • Coordinator Finance

    & Accounting


  • Assistant Coordinator

    Finance &Accounting


Finance Department Contacts continued…

  • Accountant – School Services


  • Accounts Payable Supervisor


  •  Payroll Supervisor


  • Purchasing Agent

    Kevin Moules

Finance Department Priorities

1. On-line ordering (at the school level) of school supplies (Lyreco and Grand & Toy)

2. Research and possible implementation of on-line requisitioning

3. Investigation and possible pilot of School Cash “on-line” payment solution (acceptance of credit/debit payments)

2013-2014 School Year

  • What to expect this year

    • School budgets – completed and in your packages

    • Continuedimplementation of electronic funds transfer for payments to employees (i.e.. Expense report payments, PD payments, mileage payments…)

New Principals

Schoolcash (KEV) training – Linda Buffett will be in touch with you early in September to set up training and give you your access information

SAP – access to your Instructional Budget Accounts

Reminder….we are your service provider

  • The Finance Staff is a service provider to each of the schools and the employees of CBVRSB. Our job is to serve you and help in anyway we can to make your jobs easier. We are a “resource” to you. Collectively, we want to work with you for the betterment of the School Board.

Refresher – School Based Funds – What qualifies ?

Funds raised through contracts and service agreements (i.e. Cafeteria services, vending machines, coffee machines, etc.…)

School-based fees for services, athletics, yearbooks, etc..

Funds raised for charities and/or specific events (ie. Terry Fox Run or a school trip)

Charitable donations

Scholarship funds under the control of the school

School Based Funds – What doesn’t qualify?

Teacher social and bereavement funds. These funds must be kept in an account separate from the school based funds.

School Based Funds

  • Rule of thumb:

    “ If the funds are in a bank account that is in the name of the school and/or is under the signing authority of an employee of the CBVRSB, (ie. Principal, Vice Principal or teacher) and are for the benefit of the students, then the funds are considered “school based funds and must be reported”

Acceptable/unacceptable uses of Funds

Funds raised for a specific purpose must be used for the intended purpose.

Funds raised for a general purpose with no specific intent must be used for school-related activities at the discretion of the school principal.

Year end reporting

  • Please see Board website for a copy of the School Based Funds handbook (

  • Fiscal year: April 1st to March 31st of each year

  • Deadline for submission of school reports to Finance Department: April 30th of each year

  • Requirements:

    • March bank statement for each bank account

    • Bank reconciliation for each bank account

    • Year end financial statement of each account

Thank you

A copy of this presentation is available on the Principal’s website


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