INTERNATIONAL LABOR STANDARDS

1. INTERNATIONALLABOR STANDARDS The Disney Directed Audit Management Form (DDM)

2. FANS Form and DDA Process

3. DDA High Level Audit Process Disney Directed Audit Process Schedule Audits Prepare/ Assign Audits Conduct Audit Enter Audit Results Review & Approve Audits Audit Ops/ DDM Form Audit Team Lead Auditor/Data Entry/ DDA Form Compliance Ops/ DDA Form Audit Coordinator/ DDM Form

4. International Labor Standards FANS Disney Directed Audit ManagementForm (DDM) DDA Management

5. Disney Directed Audit Management (DDM) Overview What is Disney Directed Audit Management? • Facilities must be selected, assigned and scheduled for auditing in addition to being subject to other administrative requirements • Disney Directed Audit Management allows for the processing and oversight of Disney Directed Audits The Disney Directed Audit Management (DDM) Form • Facility audit process functions are managed using the DDM Form to include scheduling information, assignments, timelines, pre-audit preparation and associated costs • Used initially by Audit Operations to Create the audit (if scheduling via One off audits) and then by the Audit Coordinators of the assigned firms to fill in the details of the audit (e.g., expected costs, audit team, pre-audit questionnaire, etc.). Important Things to Know • The Pre-Audit Questionnaire, Audit Team and OPE information are documented on the DDM Form • The DDA Form is system generated based on the scheduled date of the facility audit • The Audit Coordinator fills in the Target Audit Date (TAD) which triggers workflow as the TAD approaches (e.g. the DDA Form is created by the system for input)

6. DDM Form - Search To search for a DDM Form, click the Search Audit under the SearchInfoPort

7. DDM Form – Search Results • To search for a specific DDA, enter the search criteria • Click Submit and the search results are displayed Click the DDM link to access the DDA Management Form

8. Disney Directed Audit Management Form – Header and Footer DDM Header: Displays the Facility information, Audit Status and the Expected Completion Date (ECD) of the Audit. The Audit Firm, both internal or external, selected to conduct the audit is also part of this section Associated Attributes: Links to view other information and Forms associated with this DDM Form Action:Users must select one of the Action items in the menu prior to submitting the Form for processing Comments: Contains fields for entering new comments and links to previous comments

9. Disney Directed Audit Management Form – Header Audit Request Date: Auto populates based on the current date Audit Status: This field will update upon submission of the Form Facility Name Last NDDA/DDA Audit Company: This will only have information if completing a DDM Form for a follow-up audit Send CoCAN is “Yes”: The audit information is released to the audit firm after 15 days. Send CoCAN is “No”: The audit information is released to Audit firm without delay. This is for one off scheduling.

10. Disney Directed Audit Management Form – Audit Background Tab Audit Details: Special Program information and the method used to conduct the audit such as Audit Approach (Announced or Unannounced) and the audit program used to conduct the audit

11. Disney Directed Audit Management Form – Audit Background Tab Search for and Select Special Programs if applicable Search for and Select Special Programs if applicable Users can select the type of Special Program using the Search & Select window Audit Approach can be either Announced or Unannounced and the Audit Standard can be identified Audit Approach can be either Announced or Unannounced and the Audit Standard can be selected

12. Disney Directed Audit Management Form – Facility Tab Facility Details: Displays the Name and the Status of the facility Three lines of address information is captured plus Country, State and Province information Phone details are displayed to identify if the phone type is office, home, mobile etc. along with the number and country Facility Contacts: Lists the Name and the contact information for the facility

13. Disney Directed Audit Management Form – Pre-Audit Questionnaire Tab Pre Audit Questionnaire: Records and displays the results of the questionnaire based on the Facility’s responses. Some of the fields can be completed using the “Search & Select” option (magnifying glass icon) The Pre Audit Questionnaire is completed by the Audit Coordinator

14. Disney Directed Audit Management Form – Audit Team Tab Audit Team Information: Listing of the names and number of auditors assigned to manage the Facility audit. The Tentative Audit Date (TAD) is the approximate date of the audit scheduled for this Facility by this team The Audit Team details will be entered by the Audit Coordinator

15. Disney Directed Audit Management Form – Cost Tab Cost Details: Out of Pocket Expenses (OPE) and other cost related information is captured on the Cost tab. Additional approval may be required upon completion of this tab This section is outlined in greater detail in the Managing Disney Directed Audits

16. Disney Directed Audit Management Form – Accounts Payable Tab Accounts Payable Details: Out of Pocket Expenses (OPE) and other payment and invoicing related information This section is outlined in greater detail in the Managing Disney Directed Audits

17. Disney Directed Audit Management Form – Cross Reference Tab Reference Information: Displays source information if the data is imported from another system. Information migrated from Lotus Notes will appear in this section if applicable

18. Disney Directed Audit Management Form – Attachments Tab Attachments: This section provides the functionality that allows the user to add and classify an attached document

19. INTERNATIONALLABOR STANDARDS Facility Authorization Notification System (FANS) 101