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Time Entry (564). SAP Best Practices. Purpose, Benefits, and Key Process Steps. Purpose This scenario describes three methods of entering time data.

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time entry 564

Time Entry (564)

SAP Best Practices

purpose benefits and key process steps
Purpose, Benefits, and Key Process Steps
  • Purpose
      • This scenario describes three methods of entering time data.
        • Time Entry – Manual - This scenario describes typical processes to create and maintain employee time information using the HR infotypes directly. This may be used by administrators when CATS time entry is not in use, or for entering an absence that spans multiple days. It is important to understand that any entries made here will not be reflected in CATS.
        • Cross-Application Time Sheet (CATS) – CATS is one of the tools used for recording time worked by an employee. This scenario describes the entry of time to various absence and attendance types for transfer to the Human Capital Management (HCM) module. The checks configured in the HCM module, such as quota entitlements, will be performed at time of entry using CATS. CATS can also be used to record time to projects and other cost objects for transfer to other SAP modules such as Controlling, Project Systems, and Plant Maintenance.
        • Time Manager’s Workplace - The Time Manager’s Workplace is an optional user interface for time entry. TMW features a user-friendly and task-oriented interface for maintaining time data and processing time evaluation messages. This interface was specifically designed to meet the needs of time administrators in a decentralized enterprise.
        • The trigger for this activity is typically a manual time card submitted to the manager or time administrator. The manual time card may be a paper time sheet, and email message, or other electronic time sheet such as an Excel workbook.
purpose benefits and key process steps1
Purpose, Benefits, and Key Process Steps
  • Benefits
      • Enables employees to record working times and tasks
      • Enables time administrators to record working times for employees
      • Enables managers to develop work schedules for employees
      • Enables companies to control time management processes flexibly and efficiently
  • Key Process Steps
      • Workforce Time Entry
      • Time Management
required sap applications and company roles
Required SAP Applications and Company Roles
  • Required SAP Applications
      • SAP enhancement package 5 for SAP ERP 6.0
  • Enterprise roles involved in process flows
      • Time Administrator
      • Manager
      • Employee
detailed process description
Detailed Process Description
  • Time Entry
    • Time Entry Manual
    • Time Entry Manual - Enter Attendances
        • Employee submits a manual time card
        • Attendance record is created
    • Time Entry Manual - Enter Absences
        • Employee submits a manual time card
        • Absence record is created
    • Time Entry Manual - Enter Time in the Weekly Screen
        • Employee submits a manual time card
        • Attendance and absence records are created
detailed process description1
Detailed Process Description
  • Time Entry, cont’d
    • Time Entry CATS
    • Time Entry CATS -Recording actual working times
        • Employee is hired in SAP and has time to record
        • Working times are recorded to absence or attendance in the CATS database.
    • Time Entry CATS -Release time
        • Data entry profile requires release
        • Working times are released for approval
detailed process description2
Detailed Process Description
  • Time Entry, cont’d
    • Time Managers Workplace
    • Time Managers Workplace - Select Employees
        • Selected employees will be displayed in Employee section on the left of the screen
    • Time Managers Workplace - Select Dates
        • Selected dates will be displayed in the Time Data section
    • Time Managers Workplace - View Employee Data
        • Various employee balances will be displayed
    • Time Managers Workplace - Enter Time for One Employee
        • Time data will be saved to the HR infotypes
detailed process description3
Detailed Process Description
  • Time Entry, cont’d
    • Time Managers Workplace
    • Time Managers Workplace - Enter Time for Multiple Employees
        • Time data will be saved to the HR infotypes
    • Time Managers Workplace - Process messages
        • Time errors will be corrected
process flow diagram
Process Flow Diagram

Time Entry

Data Entry Type?

New Hire / Rehire Administration

(563)

Time Manager’s Workplace

Absence or Attendance?

Manual

CATS Time Entry

Attendance

Absence

Select Employees

Recording Actual Working Times

Enter Time for One Employee

Create Absences

Create Attendances

Release Time

Select Dates

Enter Time for Multiple Employees

Enter Time in the Weekly Screen

Process Messages

View Employee Data

Triggered Events

HR Administrator

Triggering Event

Time Evaluation Processing (573)

Time Processing – Cross Application Time Sheet (CATS) (572)

Time Evaluation Processing (573)

Payroll and Payroll Post-Processing (566)

process flow diagram1
Process Flow Diagram

Work Force Time Entry

Does Employee Enter Time?

New Hire and Employee Maintenance

(562)

Yes

No

Release Time (ESS Possible)

CATS Time Entry (ESS Possible)

Employee Quota Overview (ESS Possible)

Time Statement (ESS Possible)

Detect Incorrect Quota Balance

CATS Approval (MSS Possible)

Employee Quota Report

Detect Incorrect Quota Balance

Maintain Attendances

Maintain Absences

CATS HR Transfer

Time Administrator

Manager

Triggered Events

Employee

Triggering Event

Quota Correction

TM Pool

View Time Cluster

Run Time Evaluation

Payroll and Payroll Post-Processing (566)

legend

Diagram Connection

Legend

<Function>

Hardcopy / Document

External to SAP

Financial Actuals

Business Activity / Event

Budget Planning

Unit Process

Manual Process

Process Reference

Existing Version / Data

Sub-Process Reference

Process Decision

System Pass/Fail Decision

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