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Procurement Card Overview

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Procurement Card Overview. FY2015. Procurement Card Overview. The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director .

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Procurement Card Overview

  • The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director.
    • Monthly limit - $5,000
    • Transaction limit - $2,000
  • The transaction limit or monthly limit may be temporarily increased upon request by emailing Dawn Vastola.
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Authorized Purchases

  • Items not on the CCSD Bid List - found on the Procurement Services web page.
  • Exceptions to the bid list are:
      • Office Supplies – All Office Max orders must be made on the procurement card (except SPLOST and Capital Outlay expenditures)
      • Art Supplies
      • Custodial Supplies
      • Other Vendors listed in Procurement Card Manual
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Authorized Purchases

  • Travel with students – when paid by local funds or allowed grant funds. Supporting documentation should include:
      • List of persons who travel
      • Itemized receipt and list of participants for all meals
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Unauthorized Purchases

  • Personal purchases, money orders, or cash withdrawals
  • Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift.
  • Employee travel expenses – when paid by county allotment funds. Refer to Travel Procedures on the Financial Services Portal intranet support site.
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Unauthorized Purchases

  • Sales Tax
  • Capital Outlay – any equipment or non-expendable property with a unit cost of $1,000 or more and an expected useful life of longer than 2 years.
    • This also includes all computers, iPads, printers, interactive white boards and LCD projectors regardless of cost.
      • Always refer to Procurement Services bid list for ordering technology equipment.
  • Purchases using bond funds, SPLOST money (with the exception of pre-approved purchases from the Finishes Account for new schools or schools with additions) or fire loss purchases.
  • Items on the CCSD bid list – with exceptions under Authorized Purchases.
  • The purchase of any type of service.
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Lost or Stolen card

Call Bank of America – 1-888-449-2273, and contact

both Damaris Whyte, [email protected],

770-590-4523, and Dawn Vastola, [email protected], 770-426-3517

Request a Procurement Card

Complete form FS-410 and send to Damaris Whyte in Procurement Services, [email protected]

Address change or card cancellation

Email Damaris Whyte, [email protected]

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