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RFTR Checklist 2010 October 4 th & 5 th (suggested date)

Register your event on www.wegivebooks.org/readfortherecord Remind employees who are “registering to read” to register on www.wegivebooks.org/readfortherecord

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RFTR Checklist 2010 October 4 th & 5 th (suggested date)

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  1. Register your event on www.wegivebooks.org/readfortherecord Remind employees who are “registering to read” to register on www.wegivebooks.org/readfortherecord If you have not already started, start populating your “employee excel sheet” with the names and contact information for each volunteer. Make sure the “media release forms” are signed by all parents/guardians of the children attending your event. Visit the champion website at www.pearsonfoundation.org/champions and make sure you have downloaded all the resources you need for your event Review the “champion photo submission” document and make sure your photographer is ready to go on October 7th RFTR Checklist 2010October 4th & 5th(suggested date)
  2. If you are using an “event script or schedule,” print it out now and review it with your volunteers. It is important that they know what will happen during their event Provide volunteers with detailed information on your event Distribute a book to all employees who signed up to “Register to Read” Distribute a t-shirt and book to all employees who are “volunteering at your event” If you want to submit a “media advisory” or “press release,” please fill out the templates and send them to Kathleen by October 5th at 12 PM EST Print out your “event sign in sheet” and bring it with you to your event Make sure you have 3 pens on hand to fill out the “event sign in sheet” Make sure you have all your supplies ready to go for your event RFTR Checklist 2010 October 4th & 5th(suggested date)
  3. October 5th - Connect with the “Pearson Executive” that is attending your event. Make sure they know where to go, what to expect, and answer any questions. Provide them with the suggested talking points. October 6th – Send a reminder email to all employees who are “Registering to Read” that they must go back to www.wegivebooks.org/readfortherecord and enter the number of children they read to on October 7th Sample email: Dear Employees: As you know, Read for the Record is tomorrow and we are thrilled to have you apart of this special day! If you have not registered on www.wegivebooks.org/readfortherecord please do so. After you finish reading to your preschooler or preschoolers, please go back to www.wegivebooks.org/readfortherecord and enter the number of children you read to. Your efforts are bringing us one step closer to setting another world record for the world’s largest shared reading experience. Have a wonderful day tomorrow! RFTR Checklist 2010 October 5th & 6th(suggested date)
  4. Rise and shine: Check out NBC’s TODAY show! Matt Lauer and Meredith Vieira will kick off the campaign and Pearson’s own Mark Nieker will be live on the plaza discussing the importance of early literacy DURING YOUR EVENT: take a few event pictures on your phone and text them to #415- 613-3566 or email them to andrea.zabielskis@pearsonfoundation.org Make sure you include the names of the people in the photo AFTER YOUR EVENT: Send final event description to Kathleen by 7 PM EST (5 PM for those on PST) AFTER YOUR EVENT: Submit completed “employee excel sheet” to Kathleen by 7 PM EST (5 PM for those on PST) AFTER YOUR EVENT: Submit your final numbers on www.wegivebooks.org/readfortherecord by 7 PM EST (5 PM for those on PST) AFTER YOUR EVENT: Please follow all the directions on the “Champion Photo Submission Document” and submit your photos by 7 PM EST (5 PM for those on PST) AFTER YOUR EVENT: scan the “event sign-in sheet” and email it to Kathleen by 7PM (5 PM for those on PST) AFTER YOUR EVENT: file the “event sign in sheet” and save for one year AFTER YOUR EVENT: file all signed “media release forms” RFTR Checklist 2010October 7th
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