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Faculty Workload Basics Understanding Your Workload

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**1. **Faculty Workload Basics Understanding Your Workload Questions and Answers
A presentation for Gateway faculty 10-7-08

**2. **Faculty can be assigned between 190 and 210 workload points for the academic year.
Each semester the range is 95-105 workload points.
It is management’s responsibility to provide your tentative workload 30 days before each term begins.
It is management’s right to set your schedule within the terms of your contract. 10-7-08 What is a full workload?

**3. **Workload depends on the total potential hours of instruction (phi) for the course based on the mythical 18-week semester. 10-7-08 What is the basis of workload?

**4. **Workload depends on the configuration of the course, that is, the combination of lecture, lab, and clinical or individual instruction. 10-7-08 What is the basis of workload?

**5. **Listed on the curriculum sheet
Determined by the program curriculum committee based on the recommendations of the faculty and dean
Approved by the District curriculum committee and finalized by the WTCS Board of Trustees 10-7-08 Where does the PHI come from? Where does the configuration come from?

**6. **Appendix A in the GTEA contract (pg. 55) shows the values for figuring workload 10-7-08 How is workload figured?

**7. **Written Communications is worth 18 points for 3 hours of lecture per week. 10-7-08 How is workload figured?

**8. **Intro to Micros is worth 21 (12 + 9) points for 2 hours of lecture and 2 hours of lab per week. 10-7-08 How is workload figured?

**9. **Nursing Basic 1 is worth 34 (12 + 9 + 13) points for 2 hours of lecture, 2 hours of lab, and 3 hours of clinical per week. 10-7-08 How is workload figured?

**10. **Column 4 is for individual instruction where the instructor is not present, such as an internship or practicum. 10-7-08 What about the other columns?

**11. **Column 5 is for instructors in the academic support centers, adult learning centers, and special needs. 10-7-08 What about the other columns?

**12. **Column 6 is for instructors given work time to do special projects. Assignments are documented on a Special Assignment form. 10-7-08 What about the other columns?

**13. **In Colleague, workload for each class or assignment is figured individually by component, and then all values are totaled for the semester. 10-7-08 How is workload totaled?

**16. **Preparations (900-001)
By contract, you can be assigned a maximum of four different courses to teach each semester.
Each course beyond four is an extra preparation and earns you 14 additional workload points. 10-7-08 What else goes into workload?

**17. **Travel (900-013)
If you have to travel to get a full workload, you get the equivalent of one hour of lab for every two hours on the road. 10-7-08 What else goes into workload?

**18. **Clinical Preparation (900-002)
Nursing, Nursing Assistant, and Surgical Technology instructors who teach in a clinical setting receive 17 points each semester in which clinical is assigned. 10-7-08 What else goes into workload?

**19. **Faculty can request up to 144 hours of additional classes each semester beyond their assigned workload.
Each class gets a separate contract or letter of employment (LOE).
These assignments are paid at your hourly rate, which appears in Appendix H (Pg. 62) of your contract. 10-7-08 What are classes “on letter”?

**20. **Stacking means two or three classes meet in the same room at the same time but each student is enrolled in only one of the classes for the entire term.
The teacher gets the workload points for the class that is worth the most points. The other class(es) appear as zeroes on the workload.
Only the class with workload attached counts as a preparation. 10-7-08 What if I teach stacked classes?

**21. **Open lab classes are called blocks.
Each block has enough primary classes to equal the total lab hours. Those classes determine the workload.
All the other classes available in the block are secondary, and those appear as zeroes on the workload.
Only the primary class(es) count as preparations 10-7-08 What if I teach in a self-paced blocked lab?

**22. **Easy example: Technical Math
Primary:
College Algebra = 4 hours = 24 points
Secondary:
Intermediate Algebra = 3 hours
Intro to Trig = 2 hours
Instructor is present four hours per week for students in all three classes. 10-7-08 What if I teach in a “block” lab?

**23. **Slightly harder example: Welding
Lab is open 24 hours per week (days)
Four 6-hour classes are primaries
GMAW, SMAW, GTAW, and Oxyacetylene
Each is a 2-4 = 12+18 = 30 pts x 4 = 120 pts
All other welding courses are secondary, none longer than 6 hours
Instructor is present 24 hours per week for students in all welding classes. 10-7-08 What if I teach in an “block” lab?

**24. **Directed study is a special section for 2-5 students.
A directed study class does count as a preparation.
The instructor and the students must meet for a specified number of hours, which is less than the total phi of a regular section. 10-7-08 What if I have directed study?

**25. **For a smaller-than-class-size group, use the independent study table (Pg. 69)
Example: CIS/Micro specialist
Configuration is 1-0-0-8
3 students in the class
Lecture workload equals 3.25 points and 9.75 hours of student/teacher contact for lecture
Internship workload equals 16.25 points and 51.75 hours for contact total spread amongst students individually and/or collectively. Hours may be in person, phone, email, etc. 10-7-08 How do you figure a directed study, IS?

**26. **Independent study is a special section for one student.
An independent study class does not count as a preparation.
Utilize the Independent Study/Directed Study Proration Table (Pg. 69) to determine workload points and contact hours with students. 10-7-08 What if I have independent study?

**27. **Each instructor on a 2-person team gets 67% of the regular workload.
Each instructor on a 3-person team gets 50% of the regular workload.
Each instructor on a 4-person or more team gets 33% of the regular workload. 10-7-08 What if I team-teach a class?

**28. **Lead teacher and division chair workloads are calculated based on the number of:
Programs
On-campus courses
Off-campus courses
Students
FTEs
Contract Instructors
Adjunct Instructors
Other duties assigned (based on form) 10-7-08 What about leads and chairs?

**29. **Lead teachers are assigned to do these tasks:
schedule course sections
schedule contract and adjunct instructors
schedule and evaluate off campus course sites (1 or NA)
facilitate employment application process for adjunct instructors (1 or NA)
verify workloads for contract and adjunct program instructors
coordinate textbook orders for program (1 or NA)
facilitate the procurement of resources for adjunct faculty (i.e., text, sample syllabi, room) (1 or NA)
NOTE: Administrative Policy A-530 has the details of what reports are used to calculate the workload of leads and chairs. 10-7-08 What’s the difference between a lead and a chair?

**30. **Division chairs may be assigned these additional tasks:
coordinate schedules
verify workloads for division
coordinate textbook orders for division
review, monitor, and recommend budget items
organize and lead departmental meetings
coordinate ordering, maintenance and use of instructional equipment
assist Dean with program publicity and promotion
coordinate recruitment and retention of students
coordinate program orientation activities for entering students
Leads and chairs do not evaluate and/or supervise faculty under any circumstances. 10-7-08 What’s the difference between a lead and a chair? (900-018; 900-021)

**31. **Intended to address unique circumstances and/or period events
Program Curriculum Committee Chair
Program Student Assessment Facilitator
Other Special Assignments (non-inclusive)
Coordinate space and program related resources
Accreditation/licensing work
Grant work
Coordinate special events or seminars
Program investigation and research
Shared programs – coordination and communication
10-7-08 Other Special Assignments (900-003)

**32. **Unless you are short of workload, you will most likely be paid on an hourly letter for curriculum development.
The hourly rate for curriculum development comes from Appendix H. For 2008-09, it is $29.26.
If curriculum development goes on your workload, it is calculated based on Appendix M (Pg. 70) and then workloaded from the special assignment column of Appendix A. 10-7-08 Curriculum Development (900-010)

**33. **If you are assigned more than 210 points on your regular workload in one academic year, you have an overload.
Overloads are paid in the spring term.
Example: If your workload is 220, you have a 10-point overload and will get an extra 5% of your salary.
Calculation is: 220-210 = 10 points over maximum divided by 2 semesters = paid an additional 5% of base salary 10-7-08 What is an overload?

**34. **If you are assigned less than 190 points on your regular workload in one academic year, you have an underload.
Underloads only exist if all LOE, and/or extendeds have been used to secure workload.
Example: If your workload is 184, you have a 6-point underload and could have a 3% reduction of your salary.
Compensating workload during the non-teaching semester or during the next workload semester can mean no reduction in pay.
10-7-08 What is an underload?

**35. **Extended contracts are given for work you do outside your 157-day year – Non-contract days.
Winter break, spring break, and non-contract semester are extended sessions.
Extended contract pay is a pro-ration of salary and workload.
Administration uses an Excel spreadsheet to calculate these
GTEA has the extended calculator on the website 10-7-08 What is extended contract?

**36. **Up to 4 credits of work
If a teacher has more than one course and the total exceeds 4 credits, the course that puts them over goes on LOE. (Pg. 46)
Non-instructional work is also to be assigned on extended contract. 10-7-08 What goes on extended contract?

**37. **Check the workload calculations you receive with your tentative workload.
Notify dean if you don’t receive your tentative and/or final workloads prior to the first week of classes
Read your contract so you know your rights.
Article V, Sections 8-9
Article V, Section 13
Article VIII, Sections 6-11
Talk to the person who figured the workload (lead teacher, division chair, or dean). Human error and miscommunication are the main causes of incorrect workloads. 10-7-08 What can I do to prevent mistakes in my workload?

**38. **10-7-08 Any questions?