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The use of standards in European cross-border Public Procurement Results of PEPPOL pilot project eCatalogue Wien, 22 February 2010 Stefan Krammer PEPPOL.AT / BBG. PEPPOL Project.

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The use of standards in european cross border public procurement results of peppol pilot project

The use of standards in European

cross-border Public Procurement

Results of PEPPOL pilot project

eCatalogue

Wien, 22 February 2010

Stefan Krammer

PEPPOL.AT / BBG


Peppol project

PEPPOL Project

  • The PEPPOL Project, co-financed by the EC under the Competitiveness and Innovation Programme (CIP), was launched in May 2008, for a duration of 36 months – extended to 42 months.

  • The objective of the PEPPOL-project is to set up an integrated pilot solution for cross-border eProcurement, i.e. EU-wide interoperable, capitalizing on existing national systems’ strengths.

  • To this end, standards on processes, documents, transport protocols, safety, etc. will be defined, together with interfaces (“building blocks for interoperability”) for the automated dialogue between such standards and the existing national systems.


Peppol framework

PEPPOL Framework

Post-Award

Pre-Award

Notification

WP 2

VCD

WP 3 eCatalogue

WP 4

eOrdering

WP 5

eInvoicing

The project is articulated into sub-projects or “Work Packages”

(Payment)

WP 1 - eSignature

WP 8 - Architecture, Design and Validation


Goals ecatalogue

Goals eCatalogue

  • Specification and implementation of a pan-European standardized electronic catalogue

    • Metadata

    • Formats

    • Content: product description, categories, properties

  • Covering the catalogue management process (Profiles)

  • G2B field in both pre-award and post-award

    • „seller-centric“

    • „buyer-centric“

  • International pilot setting

  • Technical infrastructure for data exchange


Wp 3 geographical coverage

WP 3 Geographical Coverage

PEPOL Member not in WP3

PEPPOL WP3 Member

Reference Group

(Observers)


Ecatalogue outcomes

eCatalogue Outcomes

Delivered

Ongoing

Ongoing


Product specification

Product Specification


Description of notebook

Description of “Notebook“

  • Results from PEPPOL eCatalogue exercise:

  • Collection of description from 7 participants of WP3 of the item “Notebook”

  • Same item, described with 9 (Italy) or > 80 (Portugal) properties!

  • Combination of non-overlapping-properties > 110!!!

  • [email protected]: 27 properties, but……

    …… using properties of clustered components (sound, interfaces, CPU, etc.), almost all of the 110 properties covered.


Ecl@ss based catalogue language variant german

[email protected] based CatalogueLanguage variant: German


Ecl@ss based catalogue additional attributes cpv code

[email protected] based CatalogueAdditional Attributes: CPV-Code


The use of standards in european cross border public procurement results of peppol pilot project

1

2

3

3

2

1

eCatalogue Use Case1. Pre-award

On line product property server

Contracting Authority

Link with on-line Dictionaries (Product Propery Servers)

CA Tool

EcOp Tool

Upload (or Submission)

Tender Template creation and publication

Validation

Document download

Mapping of existing Catalogues to the template (including integration linking to existing Dictionaries)

Economic operator

NOTE: Sumbmission  CEN/BII “TENDERING SIMPLE”


The use of standards in european cross border public procurement results of peppol pilot project

1

2

3

3

2

1

eCatalogue Use Case2. Post-award

On line product property server

Contracting Authority

Link with on-line Dictionaries (Product Propery Servers)

CA Tool

EcOp Tool

Submission

Response (Acceptance/Rejection)

Contract Template creation and submission to the awarded Economic operator

Validation

Mapping of existing Catalogues to the template (including integration linking to existing Dictionaries)

Economic operator

NOTE: Sumbmission + Response = CEN/BII “CATALOGUE ONLY”


Ecatalogue expected benefits

eCatalogue Expected Benefits

  • For Public Administrations:

    • making catalogue management processes more efficient

    • higher participation (->competition) to tenders

    • easier solutions for eCatalogues formats

    • increased integration with other eProcurement tools

  • For Economic Operators:

    • reduction of workload for tender participation

    • wider market opportunities

    • reduced transaction costs


Ecatalogue pilot www peppol eu

eCatalogue Pilotwww.peppol.eu

Furtherinformation can be obtained from the regional contact points below:

Denmark, Estonia, Finland, Ireland, Iceland, Ireland Lithuania, Latvia, Norway, Sweden, UK/Scotland please contact:

Mr. André HODDEVIK(Project Director)

Email: [email protected]

Bulgaria, Cyprus, Italy, Greece, Malta,Portugal, Spain, Romaniaplease contact:

Mr. Giancarlo DE STEFANO

Email: [email protected]

Germany, Netherlands please contact:

Ms. Maria A. WIMMEREmail: [email protected]

Austria, Czech Republic, France, Hungary, Poland, Slovakia, Slovenia, Switzerland and Western Balkan

please contact:

Mr. Johannes WERNER(Public Relation Director)

Email: [email protected]

Belgium, Luxembourg

please contact:

Mr. Alain DucassEmail: [email protected]


Conclusions on the use of classification description

Conclusions on the use of Classification/Description

  • The use of a single standard system for Classification and Description can hardlymatch the needs of Public Administrations

    • toodifferent levels of detail needed

    • complexity of a very rich description

  • While the definition of a given item is highlydiscretional, the basicpropertiesdefinitioniseasier

  • Thus, the use of standard Properties can better match the needs.

    • A tool (“Specification sheet”) supporting the creation of a Cataloguetemplate, using standardisedProperties and organizing the item description into a given format, would be the idealsolution, both for pre- and post-award

    • Value adding options: retrieving properties on-line; suggesting a description

    • Some problems would still remain: language is one of the main


Wp3 strategy

WP3 - Strategy


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