AIDS Education Training Centers Orientation Webinar

1. AIDS Education Training CentersOrientation Webinar Health Resources and Services Administration HIV/AIDS Bureau Office of Training and Capacity Development HIV Education Branch 9/24/2015

2. Webinar Agenda • Welcome/Introductions • HRSA/HAB Updates • Questions Regarding the HRSA/HAB Updates • Program Requirements • Reporting Requirements • Notice of Award Highlights • Questions and Answers

3. Welcome and Introductions • Harold Phillips Director, OTCD • Sherrillyn Crooks Branch Chief, OTCD • Jewel Bazilio-Bellegarde Senior Advisor, OTCD • Rupali Doshi Chief Medical Officer, OTCD • Polly Ross Medical Advisor, OTCD • Andrea Knox Project Officer, OTCD • Dee Gamliel Project Officer, OTCD • Bates, MekeshiaProject Officer, OTCD • Karen Mayo Grants Management Specialist • Jill Schmid GrantsManagement Specialist

4. Office of HIV Training and Capacity Development(OTCD) Mission:Strengthen and transform health care systems by supporting the development of leadership, evaluation, training and capacity development to assure the provision of high quality HIV/AIDS prevention, care and treatment services.

5. New Organizational Structure

6. HIV/AIDS Bureau Updates HRSA Guidance for the Integrated HIV Prevention and Care Plan Statewide Coordinated Statement of Need Guidance Webinar on Strengthening Health Services for American Indians/Alaska Natives Through ACA September 29, 2015/2:00 - 3:30 pm ET https://hrsa.connectsolutions.com/shs-aca/ AETC Data Manual USCA Thank You

7. HIV/AIDS Bureau Updates AETC Reverse Site Visit November 17, 2015 – November 19, 2015 HRSA Headquarters Overview of Cooperative Agreements Review of FOA Requirements Overview of CDC Activities Evaluation Activities

8. HIV/AIDS Bureau Updates Ryan White HIV/AIDS Program Clinical Care Conference December 15, 2015 – December 17, 2015 New Orleans, Louisiana Research, care, and treatment updates Registration Opens September 24, 2015 Registration Closes December 4, 2015

9. HIV/AIDS Bureau Update - Program Income New PCN 15-03 Program Income • Gross income earned by non-Federal entity directly generated by supported activity or earned as result of Federal award during period of performance • Does not include federal funds, rebates, credits, discounts, or interest earned on these items • Program income may be used for allowable costs under the award

10. Documentation of Program Income Program Income must be reported on the Federal Financial Report (FFR) Recipient must monitor and track program income earned by subrecipients Subrecipient program income should not be reported on FFR

11. Questions and Answers

12. Project Officer Region Assignments

13. Role of the Project Officer Monitors the technical programmatic progress and performance of the recipient Review and analysis of progress reports, annual reports, prior approval requests Communicates with the Federal awardee and other parties Conducts onsite reviews Conducts monthly teleconference calls with recipient

14. Role of the Project Officer Assists the recipient in establishing linkages between this project and other AETC and the HAB-supported projects to enhance collaboration Reviews recipient workplan, budget, and all cooperative agreement data activities and work products Reviews training curriculum, publications, and other resources Collaborates with Grants Management Specialist (GMS) to obtain and analyze financial data

15. Three Goals of the Regional AETC Program: Increase the size and strengthen the skills of the HIV clinical workforce in the United States. Improve outcomes along the HIV care continuum, including diagnosis, linkage, retention and viral suppression, in alignment with the National HIV/AIDS Strategy, through training and technical assistance. Reduce HIV incidence by improving the achievement and maintenance of viral suppression of PLWH

16. Program Requirements Identify HIV/AIDS education and training needs of health care professionals in their region by working closely with RWHAP part A and B grantees in the region Work collaboratively within the AETC Network, including the national components of the AETC Program Create and support partnerships with health care organizations providing direct patient care at the local level, particularly Federally Qualified Health Centers not providing HIV care or need assistance in increasing their capacity to provide existing care

17. Program Requirements Train and provide technical assistance to health care professionals, interprofessional health teams, and health care organizations on the prevention, diagnosis, and treatment of HIV disease Opportunistic infections and other co-morbidities Hepatitis Noninfectious diseases associated with HIV Sexually transmitted diseases Oral health

18. Budget Allocation for Program Activities Core Technical Assistance – 50% of Budget Practice Transformation – 40% of Budget Interprofessional Education – 10% of Budget MAI Activities must account for at least 20% of above activities

19. AETC – Practice Transformation Project (PTP) Intent: To increase the size and the strength of the HIV clinical workforce and to improve outcomes along the HIV Care Continuum Goal: To transform selected clinical practices and to build the capacity of the selected organizations to provide quality HIV care.

20. AETC – Practice Transformation Project (PTP) Selecting Sites: A minimum of six (6) sites are expected to participate in the PTP but there is no maximum. - Three (3) health center programs - Three (3) Ryan White HIV/AIDS Program Part A and/or Part B funded programs - There is no geographic limitations on the sites.

21. AETC – Practice Transformation Project (PTP) Three (3) Health Center Sites: Use an EHR at all sites Serve at least 30% minorities Not be a New Access Point in FY 2014 or 2015 Not be currently receiving RWHAP Part C funding Three (3) RWHAP Sites: May be RWHAP Part A and/or Part B funded and also receive Part C funding Have an area of strengthening that would respond to a PT style of intervention

22. AETC – Practice Transformation Project (PTP) Organizational Structure: Each Regional AETC is to have a Lead Coordinator. Each site or organization should have their own coach or facilitator. Each Regional AETC is responsible for the on-going training of the site coach/facilitator.

23. AETC – Practice Transformation Project (PTP) Elements of the PTP: • The Lead PT Coordinator shoulddevelop a training plan for the site coaches/facilitators. • Each site or organization must be led in the completion of an organizational assessment within the first ten (10) months of the project. • Each Regional AETC must have an evaluation plan of the outcomes of each PT participant and an evaluation plan of the PTP as a whole.

24. AETC – Practice Transformation Project (PTP) Elements of the PTP (continued): Each evaluation plan must include an element to measure a change in behavior at each PT site. The evaluation component should be coordinated with the National Evaluation Center (NEC). Final evaluation in year 4 to include data analysis

25. HIV Interprofessional Education (IPE) Project (IPE Project) • Intent: To increase the size and the strength of the HIV clinical workforce and to improve outcomes along the HIV Care Continuum through a project focused on providing hands on learning in HIV care and treatment in the post graduate setting.

26. HIV Interprofessional Education (IPE) Project (IPE Project) IPE Project Elements: Regional AETCs must partner with an accredited school of medicine, nursing, dentistry, behavioral health, social work, public health, allied health or pharmacy Within first ten (10) months, develop an evaluation plan to measure program success in meeting outcomes Last year of the HIV IPE project should be devoted to analysis of data collected and an evaluation of overall project IPE programs should incorporate hands on learning as well as didactic and other learning modalities.

27. HIV Interprofessional Education (IPE) Project (IPE Project) IPE Project Elements: All students involved in the project through the various programs must demonstrate IPE competencies as recommended by the Interprofessional Education Collaborative. http://www.aacn.nche.edu/education-resources/IPECReport.pdf

28. Minority AIDS Initiative Activities aimed at building the capacity of minority providers and minority-serving health care professionals. Innovative projects involving training of minority health care professionals and allied health care professionals and/or those who serve racial and ethnic minorities Capacity building with community based clinical care organizations

29. Reporting Requirements • Revised budget and budget justification are due 45 days from the date on the NoA • Revised work plan is due October 15, 2015 • The Needs Assessment is due April 30, 2016 • Non-competing continuation application/Mid-year report (NCC/Mid-year) is due April 30, 2016 • Semi-Annual Progress Report is due 60 days within end of budget period • PIF (Personal Identification Form) and ER (Event Record) data is due 60 days within end of budget period • Final Report is due within 90 days of end of project period

30. Questions and Answers

31. Next Monthly Webinar Topic: Regional AETC HIV Workforce Needs Assessments and Integrated HIV Planning Date: October 22, 2015 Time: 12:00 – 1:00 ET

32. Contact Information Sherrillyn Crooks Karen Mayo HIV Education Branch Chief Grants Management Specialist scrooks@hrsa.govkmayo@hrsa.gov (301) 443-7662 (301) 443-3555 Harold Phillips Director, Office of Training and Capacity Development hphillips@hrsa.gov (301) 443-8109