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ELAC Rights and Responsibilities. English Learner & Multicultural Education San Juan Unified School District. What is an ELAC?.

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ELAC Rights and Responsibilities

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ELAC Rights and Responsibilities

English Learner & Multicultural Education

San Juan Unified School District

2011-12 ELAC

What is an ELAC?

  • An English Learner Advisory Committee is for parents/guardians of English Learners to advise the principal and school staff on programs and services for English Learners.

  • An ELAC is required at every school that has more than twenty (20) identified English Learners, regardless of the types of programs offered at the school.

  • The ELAC serves in an advisory capacity.

  • In SJUSD, the minimum number of meetings required is four per year (school consults with members to determine dates and times).

What is an English Learner?

  • An English Learner is a student whose primary language is not English and is still developing his/her English skills.

  • Other terms that are sometimes used to describe English Learners are: EL students, limited English proficient (LEP) students, ESL/ELD students, English language learners (ELL).

  • An English Learner will be considered fluent English proficient (FEP) when he/she meets the district’s reclassification criteria.

Reclassification Criteria

  • The purpose of reclassification is to assure that English Learners have acquired English listening, speaking, reading, and writing skills at the level of a native speaker of English.

  • The State Board of Education established four broad reclassification criteria: They are:

    • English Proficiency

    • Teacher Evaluation and Recommendation

    • Parent Consultation

    • Basic skills in the English Language Arts portion of the California Standards Test (CST)

  • SJUSD has adopted the State Criteria listed above.




  • While there is no minimum number of members required, there should be enough members to allow for meaningful parental input.

  • Percentage of parents of English Learners in the ELAC must be at least the same as that of English Learners in the school.

  • As long as the criteria in the second item above is maintained, other members may include parents of non English Learners, school staff, and community members.

  • ELAC membership includes all elected members, not just the officers.


  • While officers are not required, the SJUSD recommendation is to have a chairperson, vice-chairperson, and secretary.

    • Officers help develop agendas.

    • Chairperson and vice chairperson help conduct meetings.

    • Secretary takes meeting notes.

  • Having a DELAC representative is required (recommendation is to have two with one being an alternate)

    • DELAC representative(s) attend DELAC meetings and take and bring information between the ELAC and DELAC on behalf of the ELAC members.

Relationship to Other Committees

  • DELAC representatives serve as links between school and district.

  • It is recommended that the School Site Council (SSC) include representation by parents of English Learners.

  • The SSC needs to seek input from the ELAC, at a minimum, about the school plan and EIA-LEP budget.

  • The ELAC may delegate duties to SSC (for up to two years if a SBCP) only after ELAC is formed and trained on rights and responsibilities. The SSC must then carry out all ELAC duties.

  • School facilitates interaction between committees.


  • Elections must be for all members, not just the officers (there may be two elections, one for general membership and one for officers).

  • Elections may be by ballots or during a meeting (if all parents of English Learners are notified that elections will take place).

  • All parents of English Learners must be given an opportunity to participate in elections.

  • Parents of English Learners elect the parent members of the ELAC.


  • While bylaws are not required, they are recommended.

  • Some items to cover:

    • Membership composition

    • Election procedures

    • Officers

    • Whether delegation of ELAC duties is an option

    • Number of meetings

    • Parliamentary procedures

    • Topics to cover

Required ELAC Duties

  • The ELAC must effectively advise on at least the following:

    • School Plan/policies/programs for English Learners, including budget

    • Development of the school’s needs assessment (on any issue, not limited to those pertaining exclusively to English Learners)

    • School’s annual language census

    • Recommended actions to support regular school attendance


  • Appropriate training and materials must be provided by the school to assist members in carrying out their required duties.

  • Training must be for all ELAC members, not just officers.

  • The school is responsible for translating training materials and other meeting materials into languages represented.

  • The school facilitates obtaining information and guest speakers


  • Officers or general membership must assist in developing the agendas.

  • Each meeting’s agenda must be developed from three sources:

    • ELAC members’ selected items

    • School staff and district selected items

    • State required items

  • Copies of agendas must be kept on file at the school site and sent to the EL department (make sure agendas indicate elections, training, and completion of required ELAC duties).


  • Minutes must be taken at each meeting (ELAC secretary usually does this).

  • School is responsible for providing translators at each meeting and translating minutes into languages represented.

  • Copies of minutes must be kept on file at school and sent to the EL Department (make sure minutes indicate elections, training, and completion of required ELAC duties).

EIA-LEP and General Funds Support of ELAC

  • Training and Training Materials

  • Translations

  • Interpreters

  • Meals (???)

  • Speakers/presenters

  • Conference Expenses

  • Other Reasonable Expenses

DELAC Duties

  • The DELAC must effectively advise the governing board on at least the following:

  • district plan for English Learner’s

  • – district-wide needs assessment

  • – setting district goals for English Learner education

  • – district plan to meet teacher and aide requirements

  • – language census

  • – written parent notification of initial enrollment

  • – district’s reclassification process

  • – written notifications sent home to parents/guardians

Some Other Possible ELAC or DELAC Topics

  • Uniform Complaint Procedures

  • High School Graduation Requirements

  • University Entrance (U.C./C.S./A-G) Requirements

  • Adult School Opportunities for Parents

  • Immigration/citizenship

  • Grading (Report Card) System

  • Extra-curricular Activities

  • Testing (CELDT, STAR, CAHSEE, S.A.T.)

  • GATE, Honors, Advanced Placement Courses

  • Interventions, Tutoring, Counseling Services

  • Promotion/Retention

  • Parent Involvement and Volunteering

  • American School System



    English Language Learner

    • Secretary (Teri Hofstetter) 971-5382

    • Translators (Roxann Higgins) 971-5390

    • Indian Education (Teri Hofstetter) 971-5382

    • Student Learning Assistance 971-7202

  • California Department of Education

    • English Learner Monitoring Unit 319-0949 (office) or 319-0320 (consultant)

    • Categorical Programs Complaint Management 319-0928

  • Office for Civil Rights, U.S. Dept. of Ed.(415) 556-4275

  • Information on Teacher Credentialing 322-5038

  • Language Policy and Leadership Office 319-0845

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