Documenting the Systematic Planning Process in a Quality Assurance Project Plan
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Documenting the Systematic Planning Process in a Quality Assurance Project Plan. Manager’s Overview. Introduction. Presenter Attendees Logistics Please turn cell phones off Electronic communication devices off. Introduction. Workshop Attendee Materials: Hardcopy of Slides

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Documenting the systematic planning process in a quality assurance project plan

Documenting the Systematic Planning Process in a Quality Assurance Project Plan

Manager’s Overview


Introduction

Introduction

  • Presenter

  • Attendees

  • Logistics

    • Please turn cell phones off

    • Electronic communication devices off

SPP QAPP MO 11/07/07


Introduction1

Introduction

  • Workshop Attendee Materials:

    • Hardcopy of Slides

    • OSWER Directive

    • OSWER Guidance

    • Department of Defense Memo & Instruction

    • Army Corps of Engineers letter

SPP QAPP MO 11/07/07


Objective show that the ufp qapp

Objective: Show that the UFP QAPP…

  • Improves data quality

  • Helps closeout sites faster and cheaper

  • Uses the team-based concept

  • Accommodates the graded approach

  • Assures defensible decisions

  • Encourages consistency and common understanding

  • Streamlines QAPP development and approval

  • Is a better way of doing business

SPP QAPP MO 11/07/07


Target audience

Target Audience

  • Managers/Supervisors of personnel who will be implementing the Uniform Federal Policy for Quality Assurance Project Plans

    • Personnel who develop, review, implement or use QAPPs

    • e.g., Remedial Project Managers, On-Scene Coordinators, Quality Assurance Personnel, Enforcement Personnel

  • Managerial/Supervisory support needed for effective implementation of Uniform Federal Policy (UFP):

    • Ensure adequate resources for thorough project planning

    • Provide for UFP training for personnel

    • Ensure Technical Systems Audits conducted as needed

SPP QAPP MO 11/07/07


Historical overview

Historical Overview

  • Who

  • Why

SPP QAPP MO 11/07/07


Uniform federal policy

Uniform Federal Policy

  • Intergovernmental Data Quality Task Force (IDQTF) (2000)

    • DOD, DOE, EPA

  • Environmental Quality Systems

    • ANSI/ASQ E4 (2004)

SPP QAPP MO 11/07/07


Uniform federal policies

Uniform Federal Policies

  • Components:

    • Organizational Specification

      • Quality Systems (UFP-QS 2003)

      • Quality Management Plan (EPA QA/R-2 2001)

    • Project Specification

      • QAPP Life Cycle (UFP-QAPP 2005)

      • Systematic Planning Process (SPP) (EPA QA/G-4 2006)

      • Dynamic work plan (ITRC Triad 2003)

SPP QAPP MO 11/07/07


Ufp documents

UFP Documents

  • UFP-Quality System (UFP-QS)

    • A high level management document

    • If adopted by a Federal Agency, a Quality System is Required

Look! documents based on ANSI/ASQ E-4!!

SPP QAPP MO 11/07/07


Ufp documents1

UFP Documents

  • UFP-QAPP Manual

    • A project level work document

    • A standardized content and preparation for developing QAPPs

      • site specific or generic

  • UFP-QAPP Workbook

    • Worksheets to facilitate QAPP preparation/review

  • QA/QC Compendium

    • Minimum QA/QC activities for CERCLA-type work

SPP QAPP MO 11/07/07


Directives

Directives

  • EPA OSWER Directive 9272.0-17 of 7 Jun 05

  • EOA OSWER Directive 9272.0-20 of 21 Dec 05

  • Office of the Under Secretary of Defense Memo of 11 Apr 06

  • Dept. of Defense 4715.15 of 11 Dec 06

  • Army Corps of Engineers Memo of 8 Jan 07

SPP QAPP MO 11/07/07


New concepts

New Concepts

NOT AGAIN!

  • Emphasis on sampling design/sample collection

  • Screening data not just from field

  • Field data used in decision making

  • Definitive methods used in conjunction with screening methods

  • Data validation based on quality objectives not “functional guidelines”

  • Project quality objectives

  • Assessments to ensure work is done as planned

Many more ….. Stay tuned…..

SPP QAPP MO 11/07/07


Systematic planning process spp elements

Systematic Planning Process (SPP) Elements

  • Team-based approach to planning

  • Project goal, objectives, questions and issues

  • Project schedule, resources, milestones and applicable requirements

  • Data collection and analysis process matched to project objectives

  • Collection and analysis requirements

  • Process for generation, evaluation and assessment of collected data

SPP QAPP MO 11/07/07


Example spp

Example SPP

New EPA 7-Step Data Quality Objective (DQO) Process

  • State the problem

  • Identify the goals of the study

  • Identify information input

  • Define the boundaries of the study

  • Develop the analytic approach

  • Specify performance or acceptance criteria

  • Develop the plan for obtaining data

EPA QA/G-4 February 2006

SPP QAPP MO 11/07/07


Example spp1

Example SPP

  • EPA Triad

    • Improve decision confidence and decrease time and cost through real time, adaptive project management

    • Conceptual site model (CSM) emphasis

    • Key tasks

      • Problem set-up

      • Uncertainty identification

        • e.g., matrix heterogeneity, project goals

      • Uncertainty management

SPP QAPP MO 11/07/07


Adoption of spp

Adoption of SPP

  • What is Systematic Planning?

    • Group effort to balance cost vs. amount of data needed to make decision

    • Understand how the data will be used

    • Ensure you get what you pay for by defining project needs in detail

    • Knowing what was not delivered and why

    • Documented outcome

Better planning may add cost at the beginning of my project

SPP QAPP MO 11/07/07


Qapp development process

QAPP Development Process

  • Assemble project team

  • Use SPP

  • Apply UFP-QAPP Manual

    • Complete appropriate QAPP Worksheets

  • EPA approval/concurrence with QAPP

    • Before data collection events begin

  • Implement QAPP

    • Assess QAPP implementation

    • Assess data usability

    • Review annually and update as needed and keep current

SPP QAPP MO 11/07/07


Quality assurance project plan qapp

Quality Assurance Project Plan (QAPP)

  • Integrates technical and quality-related aspects of a project including …

    • planning, implementation, assessment, and corrective actions

  • Documents steps taken to ensure environmental data are …

    • of the correct type and quality required for a specific decision or use

SPP QAPP MO 11/07/07


Qapp continued

QAPP (Continued)

  • Organized and systematic description of …

    • quality assurance (QA)

    • quality control (QC)

    • application to the collection and use of environmental data

SPP QAPP MO 11/07/07


Ufp qapp manual

UFP-QAPP Manual

  • Consistent implementation of:

    • ANSI/ASQ E-4, Section 6

    • EPA QA/R-5

    • EPA QA/G-5

SPP QAPP MO 11/07/07


Ufp qapp documents

UFP-QAPP Documents

  • PART 1: UFP-QAPP Manual

    • Provide instructions and guidance on QAPP content and preparation

  • PART 2A: QAPPWorkbook

    • Use not mandatory

    • Facilitate ease of compiling information and review

  • PART 2B: QA/QC Compendium

    • Lists required QC activities for the CERCLA process

      • Minimum set of requirements

    • Other Programs (e.g. RCRA) can use the Compendium if agreed by all parties

SPP QAPP MO 11/07/07


Ufp qapp documents1

UFP-QAPP Documents

  • To download documents:

    http://www.epagov/fedfac/qualityassurance.htm

Compendium

Manual

Example QAPP

SPP QAPP MO 11/07/07

Workbook


Ufp qapp manual1

UFP-QAPP Manual

  • Applicable to:

    • Investigation

    • Remediation activities

    • Final Clean-up and long term monitoring/stewardship activities

    • All environmental programs

SPP QAPP MO 11/07/07


Military munitions response program mmrp

Military Munitions Response Program (MMRP)

  • UFP-QAPP Manual is Applicable

  • Original intent:

    • All governmental data collection programs

    • Starting with federal facilities “hazardous waste activities”

    • Eventually expanding to other programs

  • Basic tenants of UFP-QAPP: SPP, uniform QA/QC, uniformity of documentation, graded approach

    • Independent of type of contamination

SPP QAPP MO 11/07/07


Mmrp related directives

MMRP-Related Directives

  • OSWER Directive 9272.0-17

    • UFP-QAPP specifically for Federal Facilities

      • Includes Formerly Used Defense Sites (FUDS) or Formerly Used Sties Remedial Action Program (FUSRAP) related projects where U.S. Army Corps of Engineers is the lead project manager

  • OSWER Guidance 9270.0-20

    • Initial focus Federal Facility response actions under CERCLA & RCRA

      • Utility to other programs is clear

    • Obligation to provide data that needs the need for quality, objectivity, utility and integrity

SPP QAPP MO 11/07/07


Mmrp related directives continued

MMRP-Related Directives (Continued)

  • DoD Instruction 4715.15 of 11 Dec 06

    • Policy for Quality Systems

    • References DoD Directive 4715.15 Environmental Safety and Occupational Health 19 Mar 05

      • States that it applies to “Pollution prevention, compliance, conservation, restoration, munitions response, safety, occupational health, environmental health, explosive safety, fire and emergency services, pest management, environmental technology, and international activities”

  • Clearly indicates that DoD has provided instruction to the Services that implementation of the UFP-QAPP includes MMRP activities

SPP QAPP MO 11/07/07


Documenting the systematic planning process in a quality assurance project plan

QAPP

  • What is a QAPP?

    • A document required in National Contingency Plan (NCP)

    • A document defining the technical and quality aspects for any environmental data activity

    • A document that communicates project requirements for implementation

SPP QAPP MO 11/07/07


Types of qapps

Types of QAPPs

  • Generic

    • One site, multiple activities

    • Multiple sites, one activity

    • Umbrella document

  • Project-specific

    • Limited time

    • Limited scope

    • Single activity

Cost effective

Adds efficiency

SPP QAPP MO 11/07/07


Graded approach

Graded Approach

  • Intended use defines:

    • Degree of documentation

    • Level of effort

    • Detail required

  • UFP-QAPP examples

    • Text boxes

Cost effective

SPP QAPP MO 11/07/07


Qapp requirements

QAPP Requirements

UFP-QAPP – Table 2

SPP QAPP MO 11/07/07


Qapp crosswalk

QAPP Crosswalk

UFP-QAPP – Table 3

Required QAPP elements = EPA QA/R-5

SPP QAPP MO 11/07/07


Does anyone have a question

Does anyone have a question?

Question !

How do the worksheets help?

SPP QAPP MO 11/07/07


Qapp review

QAPP Review

  • Know your role

    • Internal reviewer

      • Organization developing QAPP

      • Before regulatory review

      • Outcome: Complete and accurate plan

    • External reviewer

      • Regulatory agency(s)

      • Outcome: Approval of plan

SPP QAPP MO 11/07/07


Qapp life cycle

QAPP Life Cycle

  • QAPP preparation

  • QAPP approval process

  • QAPP implementation

  • QAPP is a living document

    • Continuous updating, reviewing and approval process

    • Communication tool

    • Historical reconstruction of project

SPP QAPP MO 11/07/07


Did we convince you that the ufp qapp will

Did we convince you that the UFP QAPP will…

  • Improve data quality

  • Help closeout sites faster and cheaper

  • Help improve consistencies of QAPPs

    • Improve efficiencies from region to region

    • A common understanding

      • EPA

      • DOD

      • DOE

  • Is a better way of doing business

SPP QAPP MO 11/07/07


To learn more

To Learn More:

  • Other UFP-QAPP courses provide more detail

    • Video Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans

    • 2-day course - Creation, completion and review of a QAPP case study in a classroom setting

    • Contact to schedule classes:

      • CECOS (See Course Contact)

SPP QAPP MO 11/07/07


Video

Video

  • Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans

  • A 15-minute video, designed to provide managers with an overview of what the UFP QAPP is and why managers should actively support its implementation

    • View on-line at http://www.cecosweb.com

  • Order free DVD or VHS copies from: [email protected]

SPP QAPP MO 11/07/07


Two day ufp qapp classroom course

Two-Day UFP QAPP Classroom Course

  • Learning Objective: Describe how the Uniform Federal Policy (UFP) for Quality Assurance Project Plans (QAPPs) …

    • Documents the Systematic Planning Process (SPP)

    • Supports the collection of defensible environmental data

    • Defines content and Quality Assurance requirements for QAPPs

    • Provides worksheets for QAPP development

    • Facilitates QAPP review

SPP QAPP MO 11/07/07


Two day course

Two-Day Course

  • Register On-Line

    • https://www.npdc.navy.mil/csfe/cecos/

    • Mouse over courses

    • Click on “Academic Categories”

    • Click on “Environmental Restoration”

    • Click on “Uniform Federal Policy for Quality Assurance Project Plans”

  • Next class—Tentatively scheduled for Anchorage, AK in Feb 08

SPP QAPP MO 11/07/07


On line training

On-line Training

  • On-line e-Learning modules

    • Prerequisites to two-day class

    • But open to anyone

    • Module 1: Intro to UFP-QAPP (16 min)

    • Module 2: Intro to Systematic Planning Process (30 Min)

    • https://qapp.tecquest.net/

SPP QAPP MO 11/07/07


Evaluation

Evaluation

How did we do?

Here’s my critique form!

Thank you!

SPP QAPP MO 11/07/07


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