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Documenting the Systematic Planning Process in a Quality Assurance Project Plan. Manager’s Overview. Introduction. Presenter Attendees Logistics Please turn cell phones off Electronic communication devices off. Introduction. Workshop Attendee Materials: Hardcopy of Slides

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slide1

Documenting the Systematic Planning Process in a Quality Assurance Project Plan

Manager’s Overview

introduction
Introduction
  • Presenter
  • Attendees
  • Logistics
    • Please turn cell phones off
    • Electronic communication devices off

SPP QAPP MO 11/07/07

introduction1
Introduction
  • Workshop Attendee Materials:
    • Hardcopy of Slides
    • OSWER Directive
    • OSWER Guidance
    • Department of Defense Memo & Instruction
    • Army Corps of Engineers letter

SPP QAPP MO 11/07/07

objective show that the ufp qapp
Objective: Show that the UFP QAPP…
  • Improves data quality
  • Helps closeout sites faster and cheaper
  • Uses the team-based concept
  • Accommodates the graded approach
  • Assures defensible decisions
  • Encourages consistency and common understanding
  • Streamlines QAPP development and approval
  • Is a better way of doing business

SPP QAPP MO 11/07/07

target audience
Target Audience
  • Managers/Supervisors of personnel who will be implementing the Uniform Federal Policy for Quality Assurance Project Plans
    • Personnel who develop, review, implement or use QAPPs
    • e.g., Remedial Project Managers, On-Scene Coordinators, Quality Assurance Personnel, Enforcement Personnel
  • Managerial/Supervisory support needed for effective implementation of Uniform Federal Policy (UFP):
    • Ensure adequate resources for thorough project planning
    • Provide for UFP training for personnel
    • Ensure Technical Systems Audits conducted as needed

SPP QAPP MO 11/07/07

historical overview
Historical Overview
  • Who
  • Why

SPP QAPP MO 11/07/07

uniform federal policy
Uniform Federal Policy
  • Intergovernmental Data Quality Task Force (IDQTF) (2000)
    • DOD, DOE, EPA
  • Environmental Quality Systems
    • ANSI/ASQ E4 (2004)

SPP QAPP MO 11/07/07

uniform federal policies
Uniform Federal Policies
  • Components:
    • Organizational Specification
      • Quality Systems (UFP-QS 2003)
      • Quality Management Plan (EPA QA/R-2 2001)
    • Project Specification
      • QAPP Life Cycle (UFP-QAPP 2005)
      • Systematic Planning Process (SPP) (EPA QA/G-4 2006)
      • Dynamic work plan (ITRC Triad 2003)

SPP QAPP MO 11/07/07

ufp documents
UFP Documents
  • UFP-Quality System (UFP-QS)
    • A high level management document
    • If adopted by a Federal Agency, a Quality System is Required

Look! documents based on ANSI/ASQ E-4!!

SPP QAPP MO 11/07/07

ufp documents1
UFP Documents
  • UFP-QAPP Manual
    • A project level work document
    • A standardized content and preparation for developing QAPPs
      • site specific or generic
  • UFP-QAPP Workbook
    • Worksheets to facilitate QAPP preparation/review
  • QA/QC Compendium
    • Minimum QA/QC activities for CERCLA-type work

SPP QAPP MO 11/07/07

directives
Directives
  • EPA OSWER Directive 9272.0-17 of 7 Jun 05
  • EOA OSWER Directive 9272.0-20 of 21 Dec 05
  • Office of the Under Secretary of Defense Memo of 11 Apr 06
  • Dept. of Defense 4715.15 of 11 Dec 06
  • Army Corps of Engineers Memo of 8 Jan 07

SPP QAPP MO 11/07/07

new concepts
New Concepts

NOT AGAIN!

  • Emphasis on sampling design/sample collection
  • Screening data not just from field
  • Field data used in decision making
  • Definitive methods used in conjunction with screening methods
  • Data validation based on quality objectives not “functional guidelines”
  • Project quality objectives
  • Assessments to ensure work is done as planned

Many more ….. Stay tuned…..

SPP QAPP MO 11/07/07

systematic planning process spp elements
Systematic Planning Process (SPP) Elements
  • Team-based approach to planning
  • Project goal, objectives, questions and issues
  • Project schedule, resources, milestones and applicable requirements
  • Data collection and analysis process matched to project objectives
  • Collection and analysis requirements
  • Process for generation, evaluation and assessment of collected data

SPP QAPP MO 11/07/07

example spp
Example SPP

New EPA 7-Step Data Quality Objective (DQO) Process

  • State the problem
  • Identify the goals of the study
  • Identify information input
  • Define the boundaries of the study
  • Develop the analytic approach
  • Specify performance or acceptance criteria
  • Develop the plan for obtaining data

EPA QA/G-4 February 2006

SPP QAPP MO 11/07/07

example spp1
Example SPP
  • EPA Triad
    • Improve decision confidence and decrease time and cost through real time, adaptive project management
    • Conceptual site model (CSM) emphasis
    • Key tasks
      • Problem set-up
      • Uncertainty identification
        • e.g., matrix heterogeneity, project goals
      • Uncertainty management

SPP QAPP MO 11/07/07

adoption of spp
Adoption of SPP
  • What is Systematic Planning?
    • Group effort to balance cost vs. amount of data needed to make decision
    • Understand how the data will be used
    • Ensure you get what you pay for by defining project needs in detail
    • Knowing what was not delivered and why
    • Documented outcome

Better planning may add cost at the beginning of my project

SPP QAPP MO 11/07/07

qapp development process
QAPP Development Process
  • Assemble project team
  • Use SPP
  • Apply UFP-QAPP Manual
    • Complete appropriate QAPP Worksheets
  • EPA approval/concurrence with QAPP
    • Before data collection events begin
  • Implement QAPP
    • Assess QAPP implementation
    • Assess data usability
    • Review annually and update as needed and keep current

SPP QAPP MO 11/07/07

quality assurance project plan qapp
Quality Assurance Project Plan (QAPP)
  • Integrates technical and quality-related aspects of a project including …
    • planning, implementation, assessment, and corrective actions
  • Documents steps taken to ensure environmental data are …
    • of the correct type and quality required for a specific decision or use

SPP QAPP MO 11/07/07

qapp continued
QAPP (Continued)
  • Organized and systematic description of …
    • quality assurance (QA)
    • quality control (QC)
    • application to the collection and use of environmental data

SPP QAPP MO 11/07/07

ufp qapp manual
UFP-QAPP Manual
  • Consistent implementation of:
    • ANSI/ASQ E-4, Section 6
    • EPA QA/R-5
    • EPA QA/G-5

SPP QAPP MO 11/07/07

ufp qapp documents
UFP-QAPP Documents
  • PART 1: UFP-QAPP Manual
    • Provide instructions and guidance on QAPP content and preparation
  • PART 2A: QAPPWorkbook
    • Use not mandatory
    • Facilitate ease of compiling information and review
  • PART 2B: QA/QC Compendium
    • Lists required QC activities for the CERCLA process
      • Minimum set of requirements
    • Other Programs (e.g. RCRA) can use the Compendium if agreed by all parties

SPP QAPP MO 11/07/07

ufp qapp documents1
UFP-QAPP Documents
  • To download documents:

http://www.epagov/fedfac/qualityassurance.htm

Compendium

Manual

Example QAPP

SPP QAPP MO 11/07/07

Workbook

ufp qapp manual1
UFP-QAPP Manual
  • Applicable to:
    • Investigation
    • Remediation activities
    • Final Clean-up and long term monitoring/stewardship activities
    • All environmental programs

SPP QAPP MO 11/07/07

military munitions response program mmrp
Military Munitions Response Program (MMRP)
  • UFP-QAPP Manual is Applicable
  • Original intent:
    • All governmental data collection programs
    • Starting with federal facilities “hazardous waste activities”
    • Eventually expanding to other programs
  • Basic tenants of UFP-QAPP: SPP, uniform QA/QC, uniformity of documentation, graded approach
    • Independent of type of contamination

SPP QAPP MO 11/07/07

mmrp related directives
MMRP-Related Directives
  • OSWER Directive 9272.0-17
    • UFP-QAPP specifically for Federal Facilities
      • Includes Formerly Used Defense Sites (FUDS) or Formerly Used Sties Remedial Action Program (FUSRAP) related projects where U.S. Army Corps of Engineers is the lead project manager
  • OSWER Guidance 9270.0-20
    • Initial focus Federal Facility response actions under CERCLA & RCRA
      • Utility to other programs is clear
    • Obligation to provide data that needs the need for quality, objectivity, utility and integrity

SPP QAPP MO 11/07/07

mmrp related directives continued
MMRP-Related Directives (Continued)
  • DoD Instruction 4715.15 of 11 Dec 06
    • Policy for Quality Systems
    • References DoD Directive 4715.15 Environmental Safety and Occupational Health 19 Mar 05
      • States that it applies to “Pollution prevention, compliance, conservation, restoration, munitions response, safety, occupational health, environmental health, explosive safety, fire and emergency services, pest management, environmental technology, and international activities”
  • Clearly indicates that DoD has provided instruction to the Services that implementation of the UFP-QAPP includes MMRP activities

SPP QAPP MO 11/07/07

slide27
QAPP
  • What is a QAPP?
    • A document required in National Contingency Plan (NCP)
    • A document defining the technical and quality aspects for any environmental data activity
    • A document that communicates project requirements for implementation

SPP QAPP MO 11/07/07

types of qapps
Types of QAPPs
  • Generic
    • One site, multiple activities
    • Multiple sites, one activity
    • Umbrella document
  • Project-specific
    • Limited time
    • Limited scope
    • Single activity

Cost effective

Adds efficiency

SPP QAPP MO 11/07/07

graded approach
Graded Approach
  • Intended use defines:
    • Degree of documentation
    • Level of effort
    • Detail required
  • UFP-QAPP examples
    • Text boxes

Cost effective

SPP QAPP MO 11/07/07

qapp requirements
QAPP Requirements

UFP-QAPP – Table 2

SPP QAPP MO 11/07/07

qapp crosswalk
QAPP Crosswalk

UFP-QAPP – Table 3

Required QAPP elements = EPA QA/R-5

SPP QAPP MO 11/07/07

does anyone have a question
Does anyone have a question?

Question !

How do the worksheets help?

SPP QAPP MO 11/07/07

qapp review
QAPP Review
  • Know your role
    • Internal reviewer
      • Organization developing QAPP
      • Before regulatory review
      • Outcome: Complete and accurate plan
    • External reviewer
      • Regulatory agency(s)
      • Outcome: Approval of plan

SPP QAPP MO 11/07/07

qapp life cycle
QAPP Life Cycle
  • QAPP preparation
  • QAPP approval process
  • QAPP implementation
  • QAPP is a living document
    • Continuous updating, reviewing and approval process
    • Communication tool
    • Historical reconstruction of project

SPP QAPP MO 11/07/07

did we convince you that the ufp qapp will
Did we convince you that the UFP QAPP will…
  • Improve data quality
  • Help closeout sites faster and cheaper
  • Help improve consistencies of QAPPs
    • Improve efficiencies from region to region
    • A common understanding
      • EPA
      • DOD
      • DOE
  • Is a better way of doing business

SPP QAPP MO 11/07/07

to learn more
To Learn More:
  • Other UFP-QAPP courses provide more detail
    • Video Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans
    • 2-day course - Creation, completion and review of a QAPP case study in a classroom setting
    • Contact to schedule classes:
      • CECOS (See Course Contact)

SPP QAPP MO 11/07/07

video
Video
  • Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans
  • A 15-minute video, designed to provide managers with an overview of what the UFP QAPP is and why managers should actively support its implementation
    • View on-line at http://www.cecosweb.com
  • Order free DVD or VHS copies from: [email protected]

SPP QAPP MO 11/07/07

two day ufp qapp classroom course
Two-Day UFP QAPP Classroom Course
  • Learning Objective: Describe how the Uniform Federal Policy (UFP) for Quality Assurance Project Plans (QAPPs) …
      • Documents the Systematic Planning Process (SPP)
      • Supports the collection of defensible environmental data
      • Defines content and Quality Assurance requirements for QAPPs
      • Provides worksheets for QAPP development
      • Facilitates QAPP review

SPP QAPP MO 11/07/07

two day course
Two-Day Course
  • Register On-Line
    • https://www.npdc.navy.mil/csfe/cecos/
    • Mouse over courses
    • Click on “Academic Categories”
    • Click on “Environmental Restoration”
    • Click on “Uniform Federal Policy for Quality Assurance Project Plans”
  • Next class—Tentatively scheduled for Anchorage, AK in Feb 08

SPP QAPP MO 11/07/07

on line training
On-line Training
  • On-line e-Learning modules
    • Prerequisites to two-day class
    • But open to anyone
    • Module 1: Intro to UFP-QAPP (16 min)
    • Module 2: Intro to Systematic Planning Process (30 Min)
    • https://qapp.tecquest.net/

SPP QAPP MO 11/07/07

evaluation
Evaluation

How did we do?

Here’s my critique form!

Thank you!

SPP QAPP MO 11/07/07

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